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USING CONTROLS TECHNOLOGY TO IMPROVE COMPLIANCE: THE POWER OF AUTOMATION


Kyle Benson - March 27, 2024


Businesses are constantly challenged to maintain compliance with a growing
number of laws, regulations, and industry standards. Non-compliance can bring
severe consequences – financial penalties, reputational damage, and even legal
ramifications to the company or individuals charged with maintaining compliance,
including CISOs and Board Members. For organizations to maintain a strong
compliance posture, it’s more critical than ever to move beyond outdated manual
processes and embrace advanced controls technology solutions.


THE LIMITATIONS OF MANUAL COMPLIANCE

Historically, compliance management relied heavily on manual activities such as
spreadsheets, checklists, and email exchanges. These are inherently slow,
error-prone, and unscalable processes:

 * Inefficient Data Gathering: Manual control verification typically involves
   gathering data from disparate systems, databases, and even paper files. This
   is time-consuming and potentially incomplete.
 * Prone to Error: Spreadsheets and paper-based processes increase the risk of
   human error, whether in data entry, analysis, or the misinterpretation of
   regulations.
 * Limited Visibility: Without centralized controls management, organizations
   lack comprehensive, real-time visibility into their compliance posture,
   jeopardizing timely responses to issues.
 * Poor Audit Trails: Maintaining detailed historical records of compliance
   activities through manual methods is laborious and susceptible to gaps,
   limiting the ability to demonstrate compliance history.


CONTROLS TECHNOLOGY: TRANSFORMING COMPLIANCE WITH AUTOMATION

Modern controls technology provides organizations with a robust, integrated
platform that addresses the shortcomings of manual compliance management. Key
ways automation elevates compliance efforts include:


DATA GATHERING AND CONSOLIDATION

 * Integration with Systems: Advanced technology solutions offer seamless
   integrations with financial systems, operational platforms, and third-party
   data providers. This automates data collection from various sources,
   streamlining the process compared to manual efforts.
 * Centralized Data: Automating data collection consolidates it into a single
   source of truth, eliminating siloes and inconsistencies prevalent in manual
   methods. This central repository ensures that relevant compliance data is
   easily accessible and ready for analysis.


STREAMLINED CONTROL REVIEW

 * Automated Testing: Rules-based controls technology enables automated testing
   at defined frequencies (e.g., daily, weekly). This replaces slow, periodic
   manual checks, increasing testing efficiency and the probability of detecting
   risks timely.
 * Real-Time Alerts: Deviations from established controls automatically trigger
   alerts. This eliminates reliance on manual monitoring for issue detection,
   empowering organizations to respond to issues in real time and mitigating
   potential risks.


FASTER AND MORE EFFECTIVE REMEDIATION

 * Workflow Management: Remediation processes are often hampered by disorganized
   paper trails or email chains. Controls technology offers clear workflow
   definitions, roles, and assignments, making remediation more structured and
   less likely to experience bottlenecks.
 * Prioritization and Collaboration: The ability to assign risk severity and
   deadlines within an automated system streamlines remediation efforts,
   focusing action on areas requiring urgent attention.


COMPREHENSIVE AUDIT TRAIL

 * Automatic Documentation: Controls technology systems document each step of
   the process, creating a tamper-proof audit trail that demonstrates compliance
   and pinpoints areas for improvement.
 * Regulatory Mapping: Advanced solutions map data back to specific controls and
   regulatory requirements. This helps auditors clearly understand the
   organization’s compliance process and saves time during audit preparation.


PATHLOCK – THE FUTURE OF COMPLIANCE

Modern controls technologies like Continuous Controls Monitoring from Pathlock,
powered by automation and analytics, play an increasingly essential role in
improving compliance for organizations of every size. Beyond efficiency, they
improve effectiveness. Real-time risk insights make businesses more resilient,
adaptable to changing regulations, and better positioned to manage their risk
footprint in a complex world.

Contact us today for a customized demo.

Table of contents
 * The Limitations of Manual Compliance
 * Controls Technology: Transforming Compliance with Automation
 * Data Gathering and Consolidation
 * Streamlined Control Review
 * Faster and More Effective Remediation
 * Comprehensive Audit Trail
 * Pathlock – The Future of Compliance

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PHILIPINES
Rockwell Business Center, South Tower
Mandaluyong City 1550

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