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HYVE GROUP PRIVACY NOTICE

Hyve is committed to protecting and respecting your privacy and personal data.
This privacy notice will explain how we look after your personal data.







OUR PROMISE

Hyve is committed to protecting and respecting your privacy and personal data.
This privacy notice will explain how we look after your personal data.

WHO WE ARE

Hyve is made up of different legal entities. This privacy notice is issued on
behalf of the Hyve Group of companies so when we mention “Hyve Group”, “Hyve”,
“we”, “us” or “our” in this privacy notice, we are referring to the relevant
company in the Hyve Group responsible for processing your data. Please see the
“Relevant Hyve Entities” section for a list of all entities responsible for the
processing of your personal data within the Hyve Group.
 
This privacy notice provides you with information on how Hyve collects and
processes your personal data through your use of any of our websites
(“Websites”) and/or our apps (“Apps”) (collectively “Platforms”), and the
products and services we offer at any of our events (“Products and Services”).
 
For the purpose of the UK/EU data protection legislation, the relevant data
controller responsible for processing your personal information will be the
relevant UK/EEA entity listed in the “Relevant Entities” section.

YOUR EU/UK RIGHTS

To the extent our processing of your personal data is caught by the requirements
of the GDPR/UK GDPR, you have the following rights in relation to the personal
data we hold about you: 
 * Ask for a copy of any information we hold about you.
 * Ask us to correct any inaccurate or incomplete information we have about you.
 * Ask us to delete your information from our records.
 * Ask us to suspend or object to the processing of your information.
 * Withdraw any consents you have given.
 * Ask us to send a copy of your information to a third party in a data portable
   format.
 * Lodge a complaint with us or the Information Commissioner’s Office or with
   any other relevant supervisory authority about how we handle your personal
   data.

If you wish to exercise any of the rights set out above, please complete
our contact form. We may also request to verify your identity in relation to
such exercise. If you request access to or deletion of your personal
information, we may require you to provide any of the following information:
your email address, the name of the Hyve representative with whom you typically
interact, and the date of your last interaction with a Hyve representative.

If you are making a request as the authorised agent of a third party, we will
ask you also submit reliable proof that you have been authorised in writing by
the third party to act on such third party’s behalf.

Please note that under certain circumstances we may not be able to comply with a
data request. For example, we may not be able to fulfil a deletion request if we
are required by law to retain your data.

Please also note that if you are located in other jurisdictions,
additional/alternative rights may apply. Please see relevant international
sections below for further information.

CONTACT US 

Please get in touch with us using any of the following methods: 
 * Email address: data.privacy@hyve.group
 * Telephone number:
   *  +44 20 3545 9400 (for UK/EEA and RoW except Brazil, Hong Kong and India)
   * +55 (11) 3042 7784 (for Brazil)
   * +852 3628 2428 (for Hong Kong)
   * +91 11 26447591 (for India)
 * Our online application form
 * Post using the relevant registered office address set out in the “Relevant
   Entity” section.

You have the right to make a complaint at any time to the Information
Commissioner’s Office, the UK supervisory authority for data protection issues
(www.ico.org.uk). To the extent you are located in another jurisdiction, you
also have the right to lodge a complaint with the relevant data protection
authority in that jurisdiction.

STATUS AND UPDATES

This privacy notice supplements any more specific privacy notices we may provide
to you when collecting specific information from you and is not intended to
override them.

Note that we may process your personal data for more than one lawful ground
depending on the specific purpose for which we are using your data.
Please Contact us if you need details about the specific legal ground, we are
relying on to process your personal data.

We will update this privacy notice from time to time to reflect any changes or
proposed changes to our use of your personal data, or to comply with changes in
applicable law or regulatory requirements. We may notify you by email of any
significant changes to this privacy notice, but we encourage you to review this
privacy notice periodically to keep up to date on how we use your personal data.
If we update this privacy notice, we will update the date below.

This privacy notice was last updated on 9 June 2023

WHAT DATA DO WE COLLECT?

Personal data, or personal information, means any information about an
individual from which that person can be directly or indirectly identified. It
does not include data where the identity has been removed (anonymised data).

In particular we may in the course of and in relation to the provision of
Products or Services, collect, hold, process or use the following non-exhaustive
list of personal information about you:
 * Identity Data including first name, last name, username or similar
   identifier, image and likeness (as captured in photographs or recordings from
   events you have attended), title and gender, job title and organisation you
   represent.
 * Contact Data including billing address, delivery address, email address and
   telephone numbers.
 * Financial and Transaction Data including about payments to and from you and
   other details of services you have purchased from us. Please note we do not
   collect or store individual bank account and payment card data as this is
   collected and processed by our third party payment services providers.
 * Behavioural Data including data relating to your behaviours, interests and
   preferences, including data collected as a result of your browsing activity
   and/or interaction with our Platforms, Products, Services and/or our emails
   which is obtained through the use of cookies, pixel tags and other similar
   technologies; information about when your current or previous sessions
   started.
 * Technical and Usage Data including (i) internet protocol (IP) address; (ii)
   browser type and version; browser plugins; (iii) device name (e.g. “Apple
   iPhone” or “Samsung Galaxy” or any other name that you have given your
   device); (iv) operating system and version; (v) system language; (vi) general
   device data, such as voice and regional settings (including location); (vii)
   date and time of use; and (viii) application ID to identify your installation
   of the App.
 * Profile Data including information about your interests and preferences from
   your use of our services (including events you have attended), information
   you have provided to us via the Apps or within your account (e.g. any
   personal description and/or photographs you may provide or take), enquiries
   about our services or other feedback and survey responses or other
   information you may provide as  well as interferences we may make about your
   interests and preferences based on other Behavioral Data or Marketing
   Communications Data provided.
 * Incident Data including information about an incident you were involved in at
   an event including any personal data you provide in your (i) factual
   description of the incident/actions taken where you are the injured party or
   (ii) observations where you are a witness; severity of your injury (first aid
   only, onsite paramedic/paramedic technician, advised to visit hospital,
   hospitalised, fatality); if first aid is provided, the type of medical
   assistance provided, the medical report number and details of treatment; and
   any other personal data collected during the process of completing the
   incident report.
 * Travel Data including information necessary to enable you to travel to events
   such as nationality, passport number, visa permits, travel itineraries and
   tickets.
 * Special Requests Data including information about any dietary and/or access
   requirements you may have. 
 * Marketing and Communications Data including your preferences in receiving
   marketing from us and our third parties and your communication preferences.
 * Recruitment Data including date of birth; gender; country of residence;
   nationality; details of your eligibility to work (including documents and
   information that we may collect to verify this); your work preferences
   (including areas and dates where you are available for work); skills,
   qualifications, training and work history; any personal data which appears in
   your curriculum vitae or application; and any personal data that you
   volunteer during an interview or your interactions with us.

In some cases, the data may not be personal data by itself but where it is
associated with other data from which you can be identified, we treat it as
personal data.

We may also utilise the above information to create aggregated and anonymised
insights such as statistical or demographic insights. Whilst these aggregated
and anonymised insights may be derived from your personal data, they are not
considered personal data under data protection law as this data does not
directly or indirectly reveal your identity.

Please note we only collect Special Requests Data to ensure that you have the
best experience at our events. This information may allow inferences regarding
your religion or health but is not shared with any third parties in a
specifically identifiable way, unless it is absolutely necessary.

How is personal data collected?

 We use different methods to collect data from and about you including through: 
 * Direct interactions. You may give us your information by filling in forms,
   inputting information into our Platforms, updating your account preferences,
   providing us with your business card or by corresponding with us by post,
   phone, email or interacting with us on social media, at our events, or
   otherwise.
 * Automated technologies or interactions. As you interact with our Platforms,
   we may automatically collect Behavioural Data or Technical and Usage Data. We
   collect typically collect this personal data by using cookies and other
   similar technologies. Please see our Cookies Policy for further details.
 * Third parties or publicly available sources. We may receive personal data
   about you from publicly available sources such as Companies House, or from
   third parties such as analytics providers, providers of technical, visitor
   registration, payment and delivery services, data brokers, aggregators or
   third-party sales agents, event partners and/or recruitment agents.

How we use your personal data

We will only use your personal data when the law allows us to. We only use your
personal data for the purposes set out in this section or for a compatible
purpose, if we reasonably consider that we need to use it for that purpose and
that reason is compatible with the original purpose. If you wish to get an
explanation as to how the processing for the new purpose is compatible with the
original purpose, please contact us using the details above. 

If we wish to make any changes to the purposes set out in this section, or if we
wish to use your personal data for any purpose that is not listed in this
section, we will notify you using the contact details we hold for you.

The main purposes for which we use your data are:
 * To provide you with our Platforms, Products and Services;
 * To deal with customer services and enquiries, carry out surveys and obtain
   feedback;
 * To carry out insight and analysis;
 * To carry out our promotional and marketing practices; and
 * For business administration (including recruitment) and legal compliance
   purposes 

Please see “Details of our Data Processing” section below for more details on
the purposes for which we use your data and the legal bases on which we rely.

Sharing your personal data

We may share your personal data with selected third parties, including: 
 * Other companies in the Hyve Group, for example for sales or marketing
   purposes, or for IT and system administration services and internal reporting
   activities.
 * Companies outside of the Hyve Group who act as sales agents on behalf of Hyve
   in certain countries.
 * Service providers who provide IT systems, payment systems , customer
   management systems, visitor registration systems, event management systems
   and administration services and who will process your data in accordance with
   the terms of our data processing agreements with them.
 * Venue providers or providers of event services who need to process your
   personal data in order to fulfil their contracts with you or with Hyve to
   provide services at our events or to offer you facility services at an event.
 * Event sponsors so that they can better plan their sponsorship to enhance
   attendee experience and, where applicable, to choose invitees to private
   briefings, meetings or dinners. These sponsors shall agree to confidentiality
   restrictions and to use any personal information we share with them solely
   for this purpose.
 * Exhibitors when you have interactions during an event (actions such as using
   a messaging or meeting service, or scanning a QR code, sharing online or
   physical business cards or having your badge scanned) in order for exhibitors
   to provide you with marketing communications.
 * We may also share your data with data brokers in order to enhance the data we
   hold and to provide our exhibitors with aggregated reports which provide a
   profile of the attendees at an event (e.g. type of organisation, seniority
   within an organisation, etc.). These aggregated reports which are shared with
   our exhibitors will not contain your personal data.
 * Other attendees of our events for specific purposes related to their presence
   at those events.
   * Editorial media and equity analysts that are attending our events, where
     you have given appropriate permission for your details to be shared.
   * Other attendees of our events for specific purposes related to their
     presence at those events.
   * To allow participants to interact with each other via the App, web browser
     or email.
   * Other delegates on the Website and official App for an event (if
     applicable) to allow delegates to contact each other and facilitate
     networking. No email addresses and telephone numbers will be made public
     through the delegate listing or otherwise. You may opt out of delegate
     communications through this medium at any time.
 * Regulatory bodies in accordance with our health and safety obligations when
   running an event.

We may share your information with law enforcement agencies, public authorities
or other organisations if legally required to do so, or if we have a good faith
belief that such use is reasonably necessary to:
 * comply with legal obligation, process or request;
 * enforce our terms and conditions and other agreements, including
   investigation of any potential violation thereof;
 * detect, prevent or otherwise address security, fraud or technical issues; or
 * protect the rights, property or safety of us, our users, a third party or the
   public as required or permitted by law (including exchanging information with
   other companies and organisations for the purposes of fraud protection and
   credit risk reduction).

We may also disclose your information to third parties:
 * if we sell or buy any business or assets, in which case we may disclose your
   data to the prospective seller or buyer of such business or assets; or
 * if we or substantially all our assets are acquired by a third party, in which
   case information held by us about our users will be one of the transferred
   assets.

Data Security

We have put in place appropriate security measures to prevent your personal data
from being lost, used or accessed in an unauthorised way, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents,
contractors and other third parties who have a business need. They will only
process your personal data on our written instructions, and they are also
subject to a duty of confidentiality and contractual obligations to implement
appropriate security measures in relation to the protection of your personal
data.

We have put in place procedures to deal with any suspected personal data
breaches and will notify you and any applicable regulator of a breach where we
are required to do so.#

Data Retention 

We will only retain your personal data for as long as necessary to fulfil the
purposes we collected it for, including for the purposes of satisfying any
legal, accounting, or reporting requirements.

In some circumstances we may anonymise your personal data (so that it can no
longer be associated with you) for research or statistical purposes in which
case we may use this information indefinitely without further notice to you.

Where you have applied for a job with Hyve and were unsuccessful, your CV will
be retained for 6 months after we have informed you that you were unsuccessful.

Personal data of children

We do not specifically target our Platforms, Products or Services at children.
However, due to the nature of our organisation and the services we provide, we
may from time to time collect and process personal data relating to individuals
under the age of 18.

If you are under the age of 18, you must ask a parent or guardian for permission
before using our Platforms, Products or Services. If you are a parent or
guardian, please supervise your child’s use of our Platforms, Products or
Services.

Third-party links

This privacy notice only applies to the use of your personal data obtained by
us, whether from you directly or from a third party. It does not apply to
personal data collected by third parties during your communications with those
third parties or your use of their products or services. Our Platforms may
include links to third-party websites, plug-ins and applications.

When you click on the links we provide to such third-party platforms, you will
be transferred from our Platforms to the relevant third-party platform and the
privacy notice (and other terms and conditions) of that platform will apply to
you.

Clicking on those links or enabling those connections to third parties may allow
these third parties to collect or share data about you. We do not control these
third-party websites and are not responsible for their privacy statements or
their terms and conditions of use.

If you don’t provide your personal data

 Where we are required by law to collect your personal data, or we need to
collect your personal data under the terms of a contract we have with you, and
you do not provide that personal data, we may not be able to perform the
contract we have or are trying to enter into with you to provide you with the
requested Platforms, Products and Services, and to process any job applications.
If you do not supply such data to us, we may be unable to process your requests
for our Platforms, Products and Services, provide the requested Platforms,
Products and Services, process your job applications, or adequately assess your
suitability for candidacy.

International Provisions

UK/EEA

To the extent our processing of your data in caught by the requirements of UK/EU
data protection laws, the following provisions may apply:

Data transfers outside the United Kingdom/EEA

Sometimes we may transfer your details to third parties outside of the United
Kingdom and/or European Economic Area (EEA) to support the delivery of our
events either within the United Kingdom and EEA or our events in other
territories, including but not limited to the USA, Australia, Brazil, China,
Hong Kong, UAE, South Africa, Thailand, Singapore, and India. If this happens,
we remain responsible to you for the transfer, processing and storage of your
information.

Non-EEA countries do not have the same data protection laws as the UK and the
EEA. In particular, non-EEA countries may not provide the same degree of
protection for your personal data, may not give you the same rights in relation
to your personal data and may not have a data protection supervisory authority
to help you if you have any concerns about the processing of your personal data.

However, when transferring your personal data outside the UK or the EEA, we will
comply with our legal and regulatory obligations in relation to your personal
data, including having a lawful basis for transferring personal data and putting
appropriate safeguards in place to ensure an adequate level of protection for
the personal data. We will take reasonable steps to ensure the security of your
personal data in accordance with applicable data protection laws.

When transferring your personal data outside the UK or the EEA, we will ensure
that, where required by applicable law, at least one of the following safeguards
is implemented: (1) we will only transfer your personal data to countries that
have been deemed to provide an adequate level of protection for personal data by
the UK Government or the European Commission; or (2) where we use certain
service providers, we may use specific contracts approved by the UK Government
or the European Commission referred to as the “Standard Contractual Clauses” or
“SSCs” which give personal data the same protection it has in the UK and EU. For
certain ad hoc transfers we may rely on other exemptions such as the transfer is
necessity for the performance of a contract with you.

To find out more about the SCCs we use, please see: Standard contractual clauses
for international transfers | European Commission (europa.eu) or please contact
us if you would like further information on the specific mechanisms used by us
when transferring your personal data outside the UK or the EEA.
 
EU Representative

Hyve has appointed Ametros Group Limited (“Ametros”) to be its representative
for the purposes of Article 27 of Regulation (EU) 2016/679, the GDPR. Ametros’
registered address is at Unit 3D, North Point House, North Point Business Park,
New Mallow Road, Cork, Republic of Ireland.

California

This section applies solely to California consumers and addresses personal
information we collect online and offline. This section of the privacy notice
does not apply to Hyve personnel. Parts 2-5 of this section do not apply to job
applicants.
 
This section uses certain terms that have the meaning given to them in the
California Consumer Privacy Act of 2018, as amended by the California Privacy
Rights Act of 2020
and its implementing regulations (the “CCPA”).  
 1. Notice of Collection and Use of Personal Information 

We may collect (and may have collected during the 12-month period prior to the
effective date of this privacy notice) the following categories of personal
information about you: 

 * Identifiers: identifiers such as a real name, alias, postal address, unique
   personal identifier (such as a device identifier; cookies, beacons, pixel
   tags, mobile ad identifiers and similar technology; customer number, unique
   pseudonym, or user alias; telephone number and other forms of persistent or
   probabilistic identifiers), online identifier, internet protocol address,
   email address, account name, Social Security number, driver’s license number,
   passport number, and other similar identifiers
 * Additional Data Subject to Cal. Civ. Code § 1798.80: signature, physical
   characteristics or description, state identification card number, insurance
   policy number, education, bank account number, credit card number, debit card
   number, and other financial information, medical information, and health
   insurance information
 * Protected Classifications: characteristics of protected classifications under
   California or federal law, such as race, colour, national origin, religion,
   age, sex, gender, gender identity, gender expression, sexual orientation,
   marital status, medical condition, ancestry, genetic information, disability,
   citizenship status, and military and veteran status
 * Commercial Information: commercial information, including records of personal
   property, products or services purchased, obtained, or considered, and other
   purchasing or consuming histories or tendencies
 * Online Activity: Internet and other electronic network activity information,
   including, but not limited to, browsing history, search history, and
   information regarding your interaction with websites, applications or
   advertisements 
 * Sensory Information: audio, electronic, visual, and similar information 
 * Employment Information: professional or employment-related information 
 * Education Information: education information that is not publicly available
   personally identifiable information as defined in the Family Educational
   Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99)
 * Inferences: inferences drawn from any of the information identified above to
   create a profile about you reflecting your preferences, characteristics,
   psychological trends, predispositions, behaviour, attitudes, intelligence,
   abilities, and aptitudes

We may use (and may have used during the 12-month period prior to the effective
date of this privacy notice) your personal information for the purposes
described in this privacy notice and for the following business purposes
specified in the CCPA:  
 * Performing services, including maintaining or servicing accounts, providing
   customer service, processing or fulfilling orders and transactions, verifying
   customer information, processing payments, providing advertising or marketing
   services, providing analytics services, or providing similar services
 * Auditing related to a current interaction with you and concurrent
   transactions, including, but not limited to, counting ad impressions to
   unique visitors, verifying positioning and quality of ad impressions, and
   auditing compliance
 * Short-term, transient use, including, but not limited to, the contextual
   customisation of ads shown as part of the same interaction
 * Detecting security incidents, protecting against malicious, deceptive,
   fraudulent, or illegal activity, and prosecuting those responsible for that
   activity
 * Debugging to identify and repair errors that impair existing intended
   functionality
 * Undertaking internal research for technological development and demonstration
 * Undertaking activities to verify or maintain the quality or safety of a
   service or device that is owned, manufactured, manufactured for, or
   controlled by us, and to improve, upgrade, or enhance the service or device
   that is owned, manufactured, manufactured for, or controlled by us
 * Managing career opportunities with us

 1. Sources of Personal Information

 During the 12-month period prior to the date of this privacy notice, we may
have obtained personal information about you from the following categories of
sources: 
 *  Directly from you, such as when you contact us with a question or comment
 *  From your devices, such as when you visit our Websites
 *  Vendors who provide services on our behalf
 *  Social networks
 *  Government entities
 *  Data brokers

 1. Sale of Personal Information

 We do not and will not "sell" or "share" your personal information, as those
terms are defined under the CCPA. 
 1. Sharing of Personal Information

During the 12-month period prior to the date of this privacy notice, we may have
shared your personal information with certain categories of third parties, as
described below.

In addition to the categories of third parties identified above, during the
12-month period prior to the effective date of this privacy notice, we may have
shared personal information about you with the following additional categories
of third parties: Government entities.

We may have disclosed the following categories of personal information about you
for a business purpose to the following categories of third parties:
 

Category of Personal Information
Category of Third Party
Identifiers
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; Social networks
Additional
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Internet service providers; Data analytics providers;
Operating systems and platforms; Social networks
Protected Classifications
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; Social networks
Commercial
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; Social networks
Online Activity
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; social networks
Employment Information
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms;
Education Information
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; Social networks
Inferences
Our affiliates and subsidiaries; Vendors who provide services on our behalf;
Professional services organisations, such as auditors and law firms; Our
business partners; Advertising networks; Internet service providers; Data
analytics providers; Operating systems and platforms; Social networks



 
 1. California Consumer Privacy Rights 

You have certain choices regarding our use and disclosure of your personal
information, as described below.
 
Access: You may have the right to request, twice in a 12-month period, that we
disclose to you the personal information we have collected, used, disclosed and
sold about you.  
 
Deletion: You have the right to request that we delete certain personal
information we have collected from you.

Correction:  You have the right to request the correction of any personal
information we maintain about you.
 
How to Submit a Request: To submit an access or deletion request (or to submit a
request as an authorised agent on behalf of a consumer), email us
at data.privacy@hyve.group. For questions or concerns about our privacy policies
and practices, please contact us as described in “Contact us” section of this
notice (above).
 
Verifying Requests: To help protect your privacy and maintain security, as
mentioned above, we may take steps to verify your identity before granting you
access to your personal information or complying with your request. In addition,
if you ask us to provide you with specific pieces of personal information, we
will require you to sign a declaration under penalty of perjury that you are the
consumer whose personal information is the subject of the request. Only you, or
an agent legally authorised to act on your behalf, may make a verifiable request
related to your personal information.
 
Additional Information:If you choose to exercise any of your rights under the
CCPA, you have the right to not receive discriminatory treatment by us.

Brazil

In addition to the described in this privacy notice, this section shall apply to
data processing activities subject to the Brazilian General Data Protection Law
(Law #13.709/2018 – “LGPD”). 
 1. Processing of personal data

The processing of personal data, beyond what is described in this privacy
notice, may also be conducted to ensure the exercise of legal rights in
judicial, administrative or arbitration proceedings, such as where needed to
defend Hyve rights before courts. Processing of personal data shall also be
carried out for purposes of credit protection.
 1. Data Subject Rights

You are granted the following rights in relation to personal data processing
activities subject to the LGPD as applicable under the relevant circumstance:
(i) right to confirm the existence of processing activities related to you; (ii)
right of access; (iii) right to adjust incorrect, incomplete or outdated
personal data; (iv) right of anonymization, blockage or exclusion of unnecessary
or excessive personal data or of personal data processed in violation of the
applicable legislation; (v) right of data portability; (vi) right to exclude
personal data, which is no longer necessary; (vii) right to obtain information
on the private and public entities to whom your personal data was shared with;
(viii) information on the consequences of refusing consent; (ix) right to
withdraw consent; (x) right to petition to the Brazilian National Data
Protection Authority (“ANPD”) in relation to the processing of personal data,
what can be done through the authority’s website; (xi) right to refuse the
processing of personal data due to lack of compliance with the law; and (xii)
right to request a review of an exclusively automated decision.

India

Your rights 
 * Right to review the information you provide.
 * Right to correct inaccurate or deficient information.
 * Right to not provide the data we seek.
 * Right to withdraw any consents you have given.

Contact us

We have a designated Grievance Officer who oversees any kind of queries, issues
and complaints regarding data processing activities in the Indian territory. You
can file a complaint by contacting our Grievance Officer, whose details are
provided below:

Name: Helen Kennedy-Shamir

Address: Hyve India Private Limited 205, Second Floor, Harsh Bhawan, B.No.
64-65, Nehru Place, New Delhi – 110019, India
 
Email: grievance.officer@hyve.group

Phone No:  +91 11 26447591

Hong Kong

In compliance with the Personal Data (Privacy) Ordinance (Chapter 486) of the
laws of Hong Kong (the “PDPO”), this privacy notice explains our policies and
practices on the collection, holding, processing or use of personal data within
or from Hong Kong while you are visiting and using any of our Platforms, or
through the provision of any of our Products and Services.

For the purposes of our Hong Kong privacy notice, “personal data” means any data
relating directly or indirectly to a living individual from which it is
practicable for the identity of the individual to be directly or indirectly
ascertained and in a form in which access to or processing of the data is
practicable.

The general privacy notice forms part of this Hong Kong privacy notice. Where
there is a conflict between our general privacy notice and our Hong Kong privacy
notice, the provisions set in our Hong Kong privacy notice prevails insofar it
relates to personal data collected, held, processed or used within or from Hong
Kong.

Information collection

As set out in the “How is personal data collected?” section above, we may
collect your personal data through publicly available sources. However, if we do
use such data, we will provide you with clear notice and obtain express consent
from you.

Data processing 

The processing of your personal data as set out in the “Details of our Data
Processing” section below is based on your consent or in compliance with
applicable laws and regulations, and not on the basis of necessity to carry out
a contract with you, a legal obligation or our overriding legitimate interest.
Where we carry out direct marketing, we will obtain your explicit consent.

Your rights in Hong Kong

By using our Platforms, Products and Services, you agree with the holding,
collection, use and processing of your personal data by us within or from Hong
Kong as outlined in this notice. If you do not agree with the holding,
collection, use and processing of your personal data as set out in this notice,
please do not use our Platforms, Products or Services.
Pursuant to the PDPO, you have the right to:
 * ascertain whether we hold any of your personal data and to request access and
   for a copy of such data;
 * request a correction of your personal data; and
 * withdraw your consent for us to use your personal data for direct marketing
   purposes. 

If you wish to exercise your rights above, or have any enquiries regarding our
personal data privacy policy and practice please do so by using the details in
the “Contact us” section above.

DETAILS OF OUR DATA PROCESSING 

The following information provides details on a non-exclusive basis on the types
of data we process for each activity and their respective purpose and lawful
basis.

We process your personal data to:



To provide you with our Platforms, Products and ServicesActivityWhat
DataWhy?Lawful BasisPlatform browsingBehavioural Data
Technical and Usage DataTo help us understand how you are using and navigating
our Platforms. We do this so that we can better understand which parts of our
Platforms are more or less popular and to improve the structure and navigation
of our Platforms.Necessary for our legitimate interest to enable us to provide
our Platforms in secure and effective way and make improvements to the
Platforms.Platform support, maintenance and securityIdentity Data
Contact Data
Technical and Usage DataTo administer and protect our business and the Platform
(including troubleshooting, dealing with in app error messages data analysis,
testing, system maintenance, support, reporting and hosting of data).
 
To respond to user inquiries/offer support to users. We may use your information
to respond to your inquiries and solve any potential issues you might have with
the use of our Platforms.
 
We may use your information to request feedback and to contact you about your
use of our Platform.
 
We may use your information as part of our efforts to keep our Platforms safe
and secure (for example, for fraud monitoring and prevention).Necessary for our
legitimate interests (for running our business, provision of administration and
IT services, network security, to prevent fraud and in the context of a business
reorganisation or group restructuring exercise).
 
Necessary to comply with a legal obligation.Enabling in-App features and
notificationsIdentity Data
Contact Data
Technical and Usage DataTo ensure that our Apps can operate properly and provide
you with the features you want.
 
Allow you to receive reminders, alerts, updates and other information via push
notifications.
You can configure and turn off push notifications via your device settings at
any time.
 
In relation to our Meetup Apps
which deliver and facilitate the delivery of Meetup services to the user. We may
use your information to provide you with the requested service, including but
not limited to enabling user-to-user communications with each user’s consent.  
 
We may request access or permission to certain features from your mobile device,
including your mobile device’s camera, microphone, calendar and other features.
If you wish to change our access or permissions, you may do so in your device’s
settings—however this may reduce the functionality of the App.Necessary for our
legitimate interests (for running our business, provision of administration and
IT services, network security, to prevent fraud and in the context of a business
reorganisation or group restructuring exercise).
 
Necessary to comply with a legal obligation.Set up and manage user
accountsIdentity Data
Contact Data
Technical and Usage DataTo set up and manage user accounts and keep them in
working order.
 Necessary for our legitimate interests (for running our business, provision of
administration and IT services, network security, to prevent fraud and in the
context of a business reorganisation or group restructuring exercise).
 
Necessary to comply with a legal obligation.Fulfilment of our ServicesIdentity
Data
Contact Data
Financial and Transaction DataTo enable us to register you as a new customer (as
an individual or corporate customer).
 
To process and deliver your order including: a) manage payments, fees and
charges; and b) collect and recover money owed to us.
 
To enable you to receive our Services.
 
To maintain our user databases.
 
To keep a record of how our services are being used.Necessary to perform our
obligations in accordance with any contract that we may have with you.
 
Necessary for our legitimate interest or a third party’s legitimate interest to
use personal data in such a way to ensure (a) that we provide the services in an
effective, safe and efficient way; and (b) recover debts due to us.Social media
interactionBehavioural Data
Technical and Usage DataTo gain insight into your interaction with our social
media pages such as on LinkedIn, Facebook, Twitter, Telegram, YouTube or
Instagram (including interacting with any ‘like’ or similar embedded features on
our Websites or social media accounts).Legitimate interest to ensure that we
provide the Platforms in an effective way and to promote our Platforms and
Services via social media.Manage our relationship with youIdentity Data
Contact Data
Profile Data
Marketing and Communications Data
 To manage our relationship with you, for example in order to: a) notify you
about changes to our terms or privacy notice; b) notify you about changes to
event dates, locations or related services; and c) communicate with our clients
and potential clients on administrative matters.Performance of a contract with
you.
 
Necessary to comply with a legal obligation.
 
Necessary for our legitimate interests (to keep our records updated and to study
how customers use our products/services).Event management/ promotionIdentity
Data
Contact Data
Travel Data
Special Requests Data
Image Data
 To register you as a visitor or exhibitor at one of our events. If you are a
speaker at our event, we will publish your name in association with the event.
To enable you to travel abroad to attend certain events if you are a speaker or
exhibitor.
To make other logistical arrangements with you in connection with your
attendance at the event (e.g. in respect of your exhibitor space).
Photographs and video material at our events may be taken and published for
promotional and advertising material.
We may send you SMS for operational purposes and the smooth running of an event,
e.g. to inform of a travel update.Performance of a contract with you.
Necessary to comply with a legal obligation.
Necessary for our legitimate interest to provide information about speakers at
an event.
Necessary for our legitimate interest to promote our events. You can opt out of
your image being used at any time.
Necessary for our legitimate interest to provide you with necessary information
about shows you are attending.
Explicit consent (in respect of any special category data).Event health and
safetyIdentity Data
Contact Data
Special Requests Data
Incident Data
 To report or log a health and safety incident you may have suffered or assisted
with.Necessary to comply with a legal obligation.
 
Necessary for our legitimate interests (to manage an incident, for analysis
purposes and to help us improve our event/incident management processes).
 
Explicit consent (in respect of any special category data).

 

To deal with customer services and enquiries, carry out surveys and obtain
feedbackActivityWhat DataWhy?Lawful BasisCustomer services and enquiriesIdentity
Data
Contact Data
Profile Data
Financial and Transaction DataTo manage and respond to your enquiry.Necessary
for our legitimate interest so that we can help you with your enquiry, provide a
good standard of service and improve our customer services.Survey and
feedbackIdentity Data
Contact Data
Marketing and Communications Data
Profile DataTo help us to monitor and improve our Platforms, Products and
Services.
 
To assist with the selection of future Product and Service lines and to train
our personnel.Necessary for our legitimate interest: a) so that we can improve
our products and services and provide them in an effective way; and b) to study
how customers use our products/services, to develop them and grow our business.

 

To carry out insight and analysisActivityWhat DataWhy?Lawful BasisInsight &
analysis through cookies and other similar tracking technologiesBehavioural Data
Technical and Usage Data
Profile DataTo analyse how you use or interact with, and the effectiveness of,
our Platform and our Products and Services and other communications which helps
us to improve our Platforms, our Products and Services and the effectiveness of
our communications, as well as to remember your preferences.
 
In some of our email messages, we use a “click-through URL” linked to certain
websites administered by us or on our behalf. We may track click-through data to
assist in determining interest in particular topics and measure the
effectiveness of these communications.Where your data is collected through the
use of non- essential cookies, we rely on consent to collect your personal data
and for the onward processing purpose.
Please see our Cookies Policy for further details.Use of third party data
brokersIdentity Data
Contact Data
Profile DataTo enrich your existing profile that we have about you.
 
To match your data with our existing datasets.
 
To carry out data cleansing in order to ensure the data we hold is accurate.
 
To carry out audience segmenting using data provided by data brokers in order to
send you relevant suggestions and recommendations.Necessary for our legitimate
interests in order to develop our Products and Services and grow our business.

 

To carry out our promotional and marketing practicesActivityWhat DataWhy?Lawful
BasisMarketingIdentity Data
Contact Data
Marketing and Communications Data
Profile Data
Behavioural Data
 To send you marketing communications via email or SMS about products and
services where we have a lawful basis to do so.
 
To make suggestions and recommendations to you about goods or services that may
be of interest to you.
 
Where we are sending you personalised marketing, we may also use Profile Data,
and Behavioural Data to help us decide what sort of personalised marketing to
send you.Consent
 
Necessary for our legitimate interest to decide what marketing content we think
may appeal to you and ensure our marketing is most effective.

If you do not wish to receive any direct marketing communications from us, you
can request us to cease using your personal data and providing your personal
data to any other third parties for direct marketing purposes at any time. You
can do this without charge by contacting us using the details set out under the
“Contact us” section above. Third Party MarketingContact DataTo enable third
party partners to send marketing to you that may be of interest.ConsentOnline
personalised advertisingBehavioural Data
Technical and Usage Data
Contact Data
Profile DataTo provide you with, and analyse the effectiveness of, personalised
ads when you visit other websites and/or use other services
 
By “personalised ads”, we mean advertisements for products and services that you
have shown an interest in when you have used our Platform or which we or our
partners otherwise think you might be interested in based on your browsing
habits. Note, our third-party partners may also use the data that is collected
to show personalised ads for products and services offered by third
parties.Consent
 
Necessary for our legitimate interests to promote our Platforms, our Products
and Services to you.
 
 Social media advertisingContact Data
Behavioural Data
Technical and Usage Data
 We may share your data with third party providers of social media platforms,
such as Facebook, LinkedIn, TikTok and other similar platforms (“Social Media
Platforms”) to “match” your data with the data of their registered users on
their Social Media Platforms in order to serve relevant
advertising on you.
 
Please note that the Social Media Platforms may also collect information about
your interaction with our Platforms directly through their own tags or tracking
technology. Please see our Cookie Notice for more information.Necessary for our
legitimate interest in order to promote our events and brand.  Please note you
can opt out of this sharing at any time using the forms found on the “Get in
touch“ page. You may also opt out of receiving relevant advertising by amending
your preferences on the relevant Social Media Platform.
 
Where Social Media Platforms collect your data directly, they will rely on your
consent to do so.Prize draws, prize competitions and other promotionsIdentity
Data
Contact Data
Profile Data
Behavioural Data Technical and Usage DataTo administer prize draws, prize
competitions and other promotions on our Platforms and/or on our social media
accounts.
 
 Necessary to perform our obligations in accordance with any contract that we
may have with you (e.g. the promotion terms and conditions).
 
Necessary for our legitimate interest to enable us to administer our promotion
fairly and effectively and to ensure that we comply with self-regulatory codes
governing the operation of promotions.

 

For business administration (including recruitment) and legal compliance
purposesActivityWhat DataWhy?Lawful BasisBusiness administration and legal
complianceAll data mentioned in “What data do we collect” sectionTo comply with
our legal obligations.
 
To enforce our legal rights or defend potential legal claims.
 
To protect the rights of third parties.
 
To facilitate a business transition such as a merger, reorganisation,
acquisition by another company, or sale of any of our assets.Necessary for our
legitimate interests (in order to operate our business in an effective manner).
 
Necessary to comply with a legal obligation.
 
 Receipt of products and services from our suppliersIdentity Data
Contact Data Financial and Transaction DataTo manage our relationship with
suppliers.
 
To receive products and services from our suppliers.Performance of a contract
with you.
 
Necessary for our legitimate interests (to ensure that we have an effective
working relationship with you or the organisation you represent and can receive
the services that you or your organisation provides, and provide our services to
others, in an effective way).RecruitmentIdentity Data
Contact Data
Recruitment Data
 To assess your suitability for any of our positions  that you apply for.
 
To communicate with you about the recruitment process.
 
To keep records about our recruitment process.
 
To comply with our legal and regulatory obligations in relation to recruitment.
 
To review our equal opportunity profile in accordance with applicable
legislation.Performance (or entering into) of a contract with you.
 
Necessary for our legitimate interest to ensure that we can make the best
recruitment decisions.
 



RELEVANT HYVE ENTITIES 

 

Entity name and registration number (if applicable)Data protection registration
details (if applicable)Registered office or address (inc.
country)ResponsibilityUK and EEAHyve Events S.A. Ltd (11894611)  ZB255467 2
Kingdom Street, London, England, W2 6JG Operating entity for shows such as
Mining Indaba, Africa Oil Week & Breakbulk UAEHyve Events Services Ltd
(03942985)  ZB257015 2 Kingdom Street, London, England, W2 6JG Head office
management entityHyve International Events Ltd (02801121)  ZB255543 2 Kingdom
Street, London, England, W2 6JG Operating entity for shows such as Breakbulk
Europe, Shoptalk Europe & Global Communities OverheadsHyve UK Events Ltd
(07925964)  ZB255430 2 Kingdom Street, London, England, W2 6JG Operating entity
for shows such as CWIEME Berlin, Bett UK, Bett Asia, Spring and Autumn Fair,
Glee, Moda & PureScoop International Fashion Ltd (07441467)  ZB255563 2 Kingdom
Street, London, England, W2 6JG Operating entity for Scoop showsHyve Group
Limited (01927339) Z9335567 2 Kingdom Street, London, England, W2 6JG Head
office management entity121 Partners Ltd (08920603) N/A 2 Kingdom Street,
London, England, W2 6JG Operating entity for 121 showsCHINAHyve Events
(Shanghai) Company Ltd (91310000071188231C)  N/A Unit 2822, F/28, No. 1045
Middle Huaihai Road, Xuhui District, Shanghai, China Main operating entity for
shows in ChinaHONG KONGHyve Asia Exhibitions Ltd (1843137)  N/A Suite 1004, 10th
Floor, Bank of America Tower, 12 Harcourt Road, Central, Hong Kong Main
operating entity for shows in Hong Kong121 Group (HK) Ltd (2038904) N/A 121
Group 
206-07 
2/f, FWD Financial Centre 
308 Des Voeux Road Central 
Sheung Wan 
Hong Kong Operating entity for 121 showsINDIAHyve India Private Ltd
(U92490DL2004PTC124343)  N/A 205, Second Floor, Harsh Bhawan, B.No. 64-65, Nehru
Place, New Delhi – 110019, India Main operating entity for shows in
IndiaBRAZILHyve Eventos Ltda (CNPJ 14.681.157/0001-34)  N/A R. Des. Eliseu
Guilherme, 53/59 – CJ 81, Paraíso, São Paulo – SP, Brazil 04004-030  Main
operating entity for shows in BrazilUSABreakbulk US Opco Inc  N/A One Gateway
Centre, Suite 2600, Newark, New Jersey NJ07102 Operating entity for Breakbulk
showsShoptalk Commerce, LLC  N/A 605 Third Avenue, 26th Floor, New York,
NY10158, USA Operating entity for Shoptalk showsGroceryshop, LLC  N/A 605 Third
Avenue, 26th Floor, New York, NY10158, USA Operating entity for Groceryshop
showsFintech Meetup, LLC N/A 605 Third Avenue, 26th Floor, New York, NY10158,
USA Operating entity for Fintech Meetup shows

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