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URL:
https://pipdecks.com/blogs/productivity/task-prioritisation-to-do-lists
Submission: On May 20 via manual from US — Scanned from CA
Submission: On May 20 via manual from US — Scanned from CA
Form analysis 10 forms found in the DOM
POST /localization
<form action="/localization" method="POST"><input name="_method" type="hidden" value="PUT"><input name="source" type="hidden" value="geolocation_recommendation"><input name="return_to" type="hidden"
value="/blogs/productivity/task-prioritisation-to-do-lists"><input name="country_code" type="hidden" value="CA"><button class="recommendation-modal__close-button" type="submit"><svg aria-label="Dismiss" viewBox="0 0 20 20"
xmlns="http://www.w3.org/2000/svg" style="height: 1em; width: 1em;">
<path d="M11.414 10l6.293-6.293a.999.999 0 1 0-1.414-1.414L10 8.586 3.707 2.293a.999.999 0 1 0-1.414 1.414L8.586 10l-6.293 6.293a.999.999 0 1 0 1.414 1.414L10 11.414l6.293 6.293a.997.997 0 0 0 1.414 0 .999.999 0 0 0 0-1.414L11.414 10z"
fill="#333333"></path>
</svg></button></form>POST /localization
<form action="/localization" method="POST" class="recommendation-modal__form"><input name="_method" type="hidden" value="PUT"><input name="source" type="hidden" value="geolocation_recommendation"><input name="return_to" type="hidden"
value="/blogs/productivity/task-prioritisation-to-do-lists"><input name="country_code" type="hidden" value="CA"><button class="recommendation-modal__button" type="submit"
style="background-color: rgb(186, 86, 80); color: rgb(255, 255, 255);">Continue</button></form>POST /localization
<form method="post" action="/localization" id="localization_form" accept-charset="UTF-8" class="shopify-localization-form" enctype="multipart/form-data"><input type="hidden" name="form_type" value="localization"><input type="hidden" name="utf8"
value="✓"><input type="hidden" name="_method" value="put"><input type="hidden" name="return_to"
value="/blogs/productivity/task-prioritisation-to-do-lists?utm_source=MAIN+-+opened%2Fclicked+in+90+days&utm_medium=email&utm_campaign=Community+Newsletter+-++May+19+%2801H0QDY1347A61C3D6HTTYENWF%29&_kx=FS7PJAX_O-sNS9bktKVyYA9LeNKM9auAvl2PaE99R80t0OJGi8LzPFf8mWHDauCp.Rnd9Wj">
<details class="disclosure">
<summary>
<span class="disclosure__toggle"> GBP £</span>
</summary>
<div class="disclosure-list disclosure-list--visible">
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<input type="radio" id="AUD" class="disclosure-list__item" name="currency_code" value="AUD">
<label class="disclosure-list__item--label" for="AUD">AUD $</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="CAD" class="disclosure-list__item" name="currency_code" value="CAD">
<label class="disclosure-list__item--label" for="CAD">CAD $</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="EUR" class="disclosure-list__item" name="currency_code" value="EUR">
<label class="disclosure-list__item--label" for="EUR">EUR €</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="GBP" class="disclosure-list__item" name="currency_code" value="GBP" checked="">
<label class="disclosure-list__item--label" for="GBP">GBP £</label>
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<div class="disclosure-list__item-wrapper">
<input type="radio" id="HKD" class="disclosure-list__item" name="currency_code" value="HKD">
<label class="disclosure-list__item--label" for="HKD">HKD $</label>
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<div class="disclosure-list__item-wrapper">
<input type="radio" id="ILS" class="disclosure-list__item" name="currency_code" value="ILS">
<label class="disclosure-list__item--label" for="ILS">ILS ₪</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="INR" class="disclosure-list__item" name="currency_code" value="INR">
<label class="disclosure-list__item--label" for="INR">INR ₹</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="JPY" class="disclosure-list__item" name="currency_code" value="JPY">
<label class="disclosure-list__item--label" for="JPY">JPY ¥</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="KRW" class="disclosure-list__item" name="currency_code" value="KRW">
<label class="disclosure-list__item--label" for="KRW">KRW ₩</label>
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<div class="disclosure-list__item-wrapper">
<input type="radio" id="SGD" class="disclosure-list__item" name="currency_code" value="SGD">
<label class="disclosure-list__item--label" for="SGD">SGD $</label>
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<div class="disclosure-list__item-wrapper">
<input type="radio" id="THB" class="disclosure-list__item" name="currency_code" value="THB">
<label class="disclosure-list__item--label" for="THB">THB ฿</label>
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<div class="disclosure-list__item-wrapper">
<input type="radio" id="USD" class="disclosure-list__item" name="currency_code" value="USD">
<label class="disclosure-list__item--label" for="USD">USD $</label>
</div>
<button class="disclosure__submit" type="submit">Update currency</button>
</div>
<form method="post" action="/localization" id="localization_form" accept-charset="UTF-8" class="shopify-localization-form" enctype="multipart/form-data"><input type="hidden" name="form_type" value="localization"><input type="hidden" name="utf8"
value="✓"><input type="hidden" name="_method" value="put"><input type="hidden" name="return_to"
value="/blogs/productivity/task-prioritisation-to-do-lists?utm_source=MAIN+-+opened%2Fclicked+in+90+days&utm_medium=email&utm_campaign=Community+Newsletter+-++May+19+%2801H0QDY1347A61C3D6HTTYENWF%29&_kx=FS7PJAX_O-sNS9bktKVyYA9LeNKM9auAvl2PaE99R80t0OJGi8LzPFf8mWHDauCp.Rnd9Wj">
<div class="selectors-form__item selectors-form--no-js-hidden">
<div class="disclosure" data-disclosure-currency="">
<h2 class="visually-hidden" id="currency-heading-290"> Currency </h2>
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<ul id="currency-list-290" class="disclosure-list" data-disclosure-list="">
<li>
<a class="disclosure-list__item " href="#" data-value="AUD" data-disclosure-option="">
<span class="disclosure-list__option">AUD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="CAD" data-disclosure-option="">
<span class="disclosure-list__option">CAD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="EUR" data-disclosure-option="">
<span class="disclosure-list__option">EUR €</span>
</a>
</li>
<li>
<a class="disclosure-list__item disclosure-list__item--current" href="#" aria-current="true" data-value="GBP" data-disclosure-option="">
<span class="disclosure-list__option">GBP £</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="HKD" data-disclosure-option="">
<span class="disclosure-list__option">HKD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="ILS" data-disclosure-option="">
<span class="disclosure-list__option">ILS ₪</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="INR" data-disclosure-option="">
<span class="disclosure-list__option">INR ₹</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="JPY" data-disclosure-option="">
<span class="disclosure-list__option">JPY ¥</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="KRW" data-disclosure-option="">
<span class="disclosure-list__option">KRW ₩</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="SGD" data-disclosure-option="">
<span class="disclosure-list__option">SGD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="THB" data-disclosure-option="">
<span class="disclosure-list__option">THB ฿</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="USD" data-disclosure-option="">
<span class="disclosure-list__option">USD $</span>
</a>
</li>
</ul>
<input type="hidden" name="currency_code" id="CurrencySelector-290" value="GBP" data-disclosure-input="">
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</div>
</form>
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</form>POST /localization
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value="✓"><input type="hidden" name="_method" value="put"><input type="hidden" name="return_to"
value="/blogs/productivity/task-prioritisation-to-do-lists?utm_source=MAIN+-+opened%2Fclicked+in+90+days&utm_medium=email&utm_campaign=Community+Newsletter+-++May+19+%2801H0QDY1347A61C3D6HTTYENWF%29&_kx=FS7PJAX_O-sNS9bktKVyYA9LeNKM9auAvl2PaE99R80t0OJGi8LzPFf8mWHDauCp.Rnd9Wj">
<div class="selectors-form__item selectors-form--no-js-hidden">
<div class="disclosure" data-disclosure-currency="">
<h2 class="visually-hidden" id="currency-heading-290"> Currency </h2>
<button type="button" class="disclosure__toggle" aria-expanded="false" aria-controls="currency-list-290" aria-describedby="currency-heading-290" data-disclosure-toggle=""> GBP £</button>
<ul id="currency-list-290" class="disclosure-list" data-disclosure-list="">
<li>
<a class="disclosure-list__item " href="#" data-value="AUD" data-disclosure-option="">
<span class="disclosure-list__option">AUD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="CAD" data-disclosure-option="">
<span class="disclosure-list__option">CAD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="EUR" data-disclosure-option="">
<span class="disclosure-list__option">EUR €</span>
</a>
</li>
<li>
<a class="disclosure-list__item disclosure-list__item--current" href="#" aria-current="true" data-value="GBP" data-disclosure-option="">
<span class="disclosure-list__option">GBP £</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="HKD" data-disclosure-option="">
<span class="disclosure-list__option">HKD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="ILS" data-disclosure-option="">
<span class="disclosure-list__option">ILS ₪</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="INR" data-disclosure-option="">
<span class="disclosure-list__option">INR ₹</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="JPY" data-disclosure-option="">
<span class="disclosure-list__option">JPY ¥</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="KRW" data-disclosure-option="">
<span class="disclosure-list__option">KRW ₩</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="SGD" data-disclosure-option="">
<span class="disclosure-list__option">SGD $</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="THB" data-disclosure-option="">
<span class="disclosure-list__option">THB ฿</span>
</a>
</li>
<li>
<a class="disclosure-list__item " href="#" data-value="USD" data-disclosure-option="">
<span class="disclosure-list__option">USD $</span>
</a>
</li>
</ul>
<input type="hidden" name="currency_code" id="CurrencySelector-290" value="GBP" data-disclosure-input="">
</div>
</div>
</form>/search
<form class="
header-search__form
header-search__form--nav-position-center
" data-header-search-form="" data-header-nav-position="center" action="/search">
<input class="header-search__input" data-header-search-input="" aria-label="Search" type="text" placeholder="Search..." name="q" autocomplete="off">
<button type="submit" class="header-search__button-submit" aria-label="Submit" data-search-submit="">
</button>
<button class="header-search__button-close" aria-label="Close" data-search-close="">
</button>
</form>Name: article_newsletter_email_signup — GET //manage.kmail-lists.com/subscriptions/subscribe
<form action="//manage.kmail-lists.com/subscriptions/subscribe" class="contact-form" id="snippet_email_signup" method="get" name="article_newsletter_email_signup" novalidate="novalidate" style="max-width: 100%!important; margin: 0!important;"
target="_blank">
<input name="g" type="hidden" value="UiY8fq"> <input type="hidden" name="$fields" value="$consent"> <input type="hidden" name="$list_fields" value="$consent">
<div class="klaviyo_form_actions">
<h2 class="newsletter__section-heading section__heading"></h2>
</div>
<div class="klaviyo_form_actions"><input class="required first-name input-field inline-field-input-newsletter" id="k_id_fname" name="$first_name" placeholder="First name" style="width: 100%!important; background: #fff;" type="text"> <input
class="required input-field inline-field-input-newsletter" id="k_id_email" name="email" placeholder="your@email.com" style="width: 100%!important; margin-top: 10px; background: #fff;" type="email" value=""></div>
<div class="klaviyo_form_actions">
<input class="inline-field-submit-newsletter button primary" name="subscribe" style="width: 100%!important; margin-top: 10px;" type="submit" value="Try it">
</div>
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</form><form class="needsclick klaviyo-form klaviyo-form-version-cid_1 kl-private-reset-css-Xuajs1" data-testid="klaviyo-form-XBNwwL" novalidate="" tabindex="-1"
style="display: flex; flex-direction: row; box-sizing: border-box; width: 100%; overflow: visible; border-radius: 2px; border-style: none; border-width: 0px; border-color: rgb(0, 0, 0); background-color: rgba(250, 250, 250, 0); background-repeat: no-repeat; background-position-y: 50%; padding: 0px 5px 10px; flex: 1 1 0%;">
<div class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-direction: column; width: 100%; margin: 0px; padding: 0px; min-height: 120px; justify-content: center;">
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<div class="kl-private-reset-css-Xuajs1 go3176171171" style="width: 100%;">
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</div>
</div>
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<div data-testid="form-row" class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-direction: row; align-items: stretch; position: relative;">
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<p style="font-size: 14px; font-family: Arial, 'Helvetica Neue', Helvetica, sans-serif; font-weight: 400;"><span
style="font-family: adobe-caslon-pro, Georgia, Times, 'Times New Roman', serif; font-weight: 400; font-size: 18px; color: #f3f3f3;">Join <strong>99</strong><span
style="font-family: adobe-caslon-pro, Georgia, Times, 'Times New Roman', serif; font-weight: bold;">,466</span> leaders who get unique tips every week on storytelling, leadership and productivity - plus exclusive how-to guides,
first-dibs on upcoming Pip Decks and our very best discounts.</span></p>
</div>
</div>
</div>
<div data-testid="form-row" class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-direction: row; align-items: stretch; position: relative;">
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<div class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-grow: 1; flex-direction: column; align-self: flex-end;"><input id="first_name_57948168" class="needsclick go253164272 kl-private-reset-css-Xuajs1" type="text"
autocomplete="given-name" tabindex="0" placeholder="First Name" aria-label="First Name" aria-invalid="false" options="[object Object]"
style="box-sizing: border-box; border-radius: 4px; padding: 0px 0px 0px 16px; height: 50px; text-align: left; color: rgb(0, 0, 0); font-family: adobe-caslon-pro, Georgia, Times, "Times New Roman", serif; font-size: 16px; font-weight: 400; letter-spacing: 0px; background-color: rgb(255, 255, 255); border: 1px solid rgb(180, 187, 195);">
<div class="needsclick kl-private-reset-css-Xuajs1" style="width: 100%; position: relative;"></div>
</div>
</div>
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<div data-testid="form-row" class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-direction: row; align-items: stretch; position: relative;">
<div component="[object Object]" data-testid="form-component" class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; justify-content: flex-start; padding: 10px 6px; position: relative; flex: 1 0 0px;">
<div class="needsclick kl-private-reset-css-Xuajs1" style="display: flex; flex-grow: 1; flex-direction: column; align-self: flex-end;"><input id="email_57948169" class="needsclick go253164272 kl-private-reset-css-Xuajs1" type="email"
autocomplete="email" name="email" tabindex="0" placeholder="your@email.com" aria-label="your@email.com" aria-invalid="false" options="[object Object]"
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<div class="needsclick kl-private-reset-css-Xuajs1" style="width: 100%; position: relative;"></div>
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me in!</button></div>
</div>
</div><input type="submit" tabindex="-1" value="Submit" style="display: none;">
</form>POST /localization
<form method="post" action="/localization" id="localization_form" accept-charset="UTF-8" class="shopify-localization-form" enctype="multipart/form-data"><input type="hidden" name="form_type" value="localization"><input type="hidden" name="utf8"
value="✓"><input type="hidden" name="_method" value="put"><input type="hidden" name="return_to"
value="/blogs/productivity/task-prioritisation-to-do-lists?utm_source=MAIN+-+opened%2Fclicked+in+90+days&utm_medium=email&utm_campaign=Community+Newsletter+-++May+19+%2801H0QDY1347A61C3D6HTTYENWF%29&_kx=FS7PJAX_O-sNS9bktKVyYA9LeNKM9auAvl2PaE99R80t0OJGi8LzPFf8mWHDauCp.Rnd9Wj">
<details class="disclosure">
<summary>
<span class="disclosure__toggle"> GBP £</span>
</summary>
<div class="disclosure-list disclosure-list--visible">
<div class="disclosure-list__item-wrapper">
<input type="radio" id="AUD" class="disclosure-list__item" name="currency_code" value="AUD">
<label class="disclosure-list__item--label" for="AUD">AUD $</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="CAD" class="disclosure-list__item" name="currency_code" value="CAD">
<label class="disclosure-list__item--label" for="CAD">CAD $</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="EUR" class="disclosure-list__item" name="currency_code" value="EUR">
<label class="disclosure-list__item--label" for="EUR">EUR €</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="GBP" class="disclosure-list__item" name="currency_code" value="GBP" checked="">
<label class="disclosure-list__item--label" for="GBP">GBP £</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="HKD" class="disclosure-list__item" name="currency_code" value="HKD">
<label class="disclosure-list__item--label" for="HKD">HKD $</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="ILS" class="disclosure-list__item" name="currency_code" value="ILS">
<label class="disclosure-list__item--label" for="ILS">ILS ₪</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="INR" class="disclosure-list__item" name="currency_code" value="INR">
<label class="disclosure-list__item--label" for="INR">INR ₹</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="JPY" class="disclosure-list__item" name="currency_code" value="JPY">
<label class="disclosure-list__item--label" for="JPY">JPY ¥</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="KRW" class="disclosure-list__item" name="currency_code" value="KRW">
<label class="disclosure-list__item--label" for="KRW">KRW ₩</label>
</div>
<div class="disclosure-list__item-wrapper">
<input type="radio" id="SGD" class="disclosure-list__item" name="currency_code" value="SGD">
<label class="disclosure-list__item--label" for="SGD">SGD $</label>
</div>
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Home / Blog / Productivity
ACCOMPLISH MORE BY MINDFULLY PRIORITISING TASKS AND MAKING LUDICROUSLY EFFECTIVE
TO-DO LISTS
Aug 24, 2022
Posted by: Joel Stein
Wake up.
Do stuff.
Smash goals.
Sleep.
Repeat.
Die.
…Life moves pretty fast.
We all have a fixed amount of time. That might sound morbid, but it’s true. How
best to spend it is a personal question – I can’t tell you what to value, or
where to find meaning. But there are tools that help you weigh up what matters
and get stuff done, and I can tell you plenty about those.
To accomplish more at work and in life, you must use your time wisely. That
means ignoring some things so you can focus on others – so how do you decide
what to dismiss, and what to pursue? How do you break your most high-impact
tasks into manageable steps?
There are some simple task management techniques and templates that will help
you – we’ll get to those. But your mindset matters too; mindfully prioritising
means letting go of the illusion that you can do everything, and having a clear
sense of the outcomes you want.
The best way to approach tasks and to-do lists is in the spirit of essentialism
– the disciplined pursuit of less.
Everyone’s different, but for me anything more than three things on a daily
to-do list is too much. The ideal is usually one. The most high-value tasks
deserve full focus, and that’s hard when there’s lots more stuff waiting to be
ticked off. Limiting your work-in-progress also forces you to break things down
into workable chunks (“because if 'write book' or 'get new job' is one of your
tasks, it’ll jam things up for months”).
If you’ve been wondering how to get more done, that’s probably the wrong
question. Getting the right stuff done, and doing work you feel proud of, is
what matters.
OK – let’s start getting practical.
TASK PRIORITISATION METHODS
To prioritise effectively, you need to know what outcome you’re hoping for. If
you’re not clear on that, spend time articulating your vision and setting goals
first. Tools like meditation and therapy may well be helpful here too,
especially if you’re fuzzy about your personal values and ambitions.
At any moment, there are a bunch of things you could decide to work on – maybe
you have a list of potentially promising ideas from a workshop, or you have a
few new opportunities you need to choose from. You can begin by ranking your
ideas/opportunities using a simple technique like blind voting (this is a group
activity) or $100 (you can do this in a group or on your own). Once you’ve
ranked them, you can add the most valuable tasks to a plan (a fancy word for a
to-do list).
For a more nuanced view, you can use a priority map (alone or with others) –
this lets you plot tasks on two axes, such as impact vs effort, so you can find
tasks that are both doable and worthwhile. Just don’t always expect too much
gold in the low-effort/high-impact corner – if the tasks with the biggest
rewards were easy, everyone would be doing them.
But great careers aren’t built on doing the same things as everyone else;
neither are great products. If there’s a task on your radar that feels a bit too
weird or uncertain to prioritise, ask yourself what you might be risking by
“playing it safe”.
THE BEST TO-DO LIST TOOLS AND TEMPLATES
Nothing beats some wall space or a whiteboard where you can scribble ideas down
and capture tasks on sticky notes. But digital tools can be super helpful too.
If you’re truly living the essentialist life, you might not need anything more
advanced than Apple Notes or Google Keep on your phone. Perhaps just a pen and
paper, in fact.
For simple reminders, I’m a big fan of using Slackbot (just go to Slackbot in
Slack and type “Remind me [thing] at [time] [date]”).
For more complex to-do lists, I find Trello the most intuitive, versatile tool
for capturing, visualising and tracking tasks, usually using something
resembling Kanban.
You might prefer something like Notion or Sunsama, which was recommended by Pip
community member Rachel Davis – “it has really helped me organise multiple to
dos across clients and personal” and “it warns you if you go over whatever
amount of hours you set you want to work and helps you keep your sanity”.
Always choose the tool that helps you keep your sanity! After trying four
popular to-do list methods, one HBR editor concluded:
“No one method is really better than the other — what works for you will depend
on your own quirks, habits, and what you’re trying to accomplish. So experiment!
And make sure to leave some blank space on your calendar to relax."
If you like templates, though, here are 22 free ones in Word, Google Docs, Excel
and PDF format.
WHAT ABOUT MY CONSTANT PROCRASTINATION?
Doing the washing up is never more appealing than when you’ve got a really
important task you need to complete, right? Distracting ourselves has never been
easier – you could reorganise your cutlery drawer, you could actually go on that
jog, or you could just disappear into the social media vortex for a while. So
many options!
If you find yourself procrastinating a lot, it might be because you’re a
perfectionist, and delaying a task feels less painful in the moment than
confronting your own flawed humanity. People say “done is better than perfect”,
but that misses the point – perfection doesn’t exist. Getting the thing done is
all there is – sure, use your skills to the full, but remember that every task
is practice. Every task is a chance to learn, to play, and to get a tiny bit
better at the thing.
If you find you’re often putting tasks or decisions off because you don’t quite
have enough information to get started, the 70% rule might help – inspired by
Jeff Bezos, this is the simple maxim that when you feel about 70% sure about
something, that’s the best time to act.
When you’re prioritising tasks, reflecting on goals can be useful, but when
you’re in doing mode, a focus on outcomes is often unhelpful. Instead, focus on
having fun in the process – the outcomes will probably be better as a result.
Personally, I find some of my best insights and most creative ideas emerge when
I’m actively avoiding something on my list or inventing new tasks for myself –
this makes it hard to see procrastination as an absolute evil. 'Structured
procrastination' is a fascinating reframe:
“Structured procrastination means shaping the structure of the tasks one has to
do in a way that exploits this fact. The list of tasks one has in mind will be
ordered by importance. Tasks that seem most urgent and important are on top. But
there are also worthwhile tasks to perform lower down on the list. Doing these
tasks becomes a way of not doing the things higher up on the list.”
If you still need a little extra help getting going, Nick Parker’s Get the f*ck
on with it cards are a pretty compelling solution.
NEVER MINDLESSLY STICK TO A PLAN
To-do lists are great, but don’t follow them blindly.
Be open to prioritising new ideas or opportunities if they’re more promising
than what’s already on your list. Update your plans as you learn.
Approach execution with mindful awareness – how does doing this task make you
feel? Is it making the world better in some small way? Is it providing some
satisfaction, perhaps even some joy? If not, it might be a worthless task you
can cut out, or could be a recurring task that’s become boringly routine. When
you notice you’re drifting through a task on autopilot, step away, reset, and
ask yourself “how can I make this more fun?”
We’ll end with some words from my favourite writer on productivity – Oliver
Burkeman:
“What if there's nothing you ever have to do to earn your spot on the planet?
What if everything you actually get around to doing, on any given day, is in
some important sense surplus to minimum requirements?”
Remember friends: you are enough.
--------------------------------------------------------------------------------
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