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Blog / 1st October 2021


THE FUTURE OF WORK

The coronavirus (COVID-19) crisis has completely shifted the way we live and
work. Businesses have had to quickly adopt new ways of working to ensure
employee safety whilst maintaining productivity. Working from home has become
the new normality for many of us and adapting to these new ways of working is
essential for business continuity. 

According to Statista, in 2021, 73 percent of employees from a global survey
want flexible remote work options to stay post-pandemic. But how can managers
balance employee needs with productivity?


EMPLOYEE NEEDS VS PRODUCTIVITY

Some business sectors, such as law firms, may need their employees to be in the
office to work more productively. Paper case files and manual processes were
still very much prevalent in the legal sector pre-covid. There is a lot of case
paperwork that needs to be handled by multiple people at the same time. 

Due to working from home, many law firms have been forced to rethink the way
they work due to needing access to live case files from many different locations
at the same time. Without a digital workflow transformation, productivity could
have been vastly reduced due to staff not being able to access these business
essential documents from home. 

Employers may worry that employees may not be working as productively from home
as there may be distractions. Employers can motivate their staff better from the
office and monitor them easier to ensure work is getting done. Some employees
choose to work on-site for a change of scenery or to avoid situations that are
not favourable to productive working such as children or pets.

On the other hand, many employees believe working remotely can greatly improve
focus and productivity. Some employees may find working from home less
distracting, rather than working in an office with colleagues. Being at home in
a comfortable environment can decrease stress and can improve employee's
work-life balance. With the opportunity to destress during the day, employees
will work more efficiently.

There will always be employees that prefer working from home, and those who
don't. This is why hybrid working is an ideal model to adopt in companies as it
allows employees to have the independence to work however they work best,
improving productivity.


DIGITAL TRANSFORMATION

The future of hybrid working depends entirely on how invested businesses are in
adopting it. There is a lot of evidence to show that employees work more
productively when they have the independence to work wherever they want. For
example, according to hibob.com "employees that were allowed to work from home
reporting high levels of productivity, with 66% reporting being productive or
very productive."

However, if businesses are not willing to implement digital processes, it will
be very difficult for employees to access documents from home, therefore
eliminating the opportunity to work away from the office when they choose to.
The Coronavirus pandemic has demonstrated how quickly businesses can adapt to a
new working culture, so the transition from paper documents to an electronic
archive should be easy to implement within organisations. 

With the majority of businesses returning to working from the office and most
adopting a hybrid working model, ensuring there is digital access to documents
to guarantee they can be accessed remotely is key. This saves employees time,
that could be spent working on other business-essential tasks, and the hassle of
having to travel into the office to collect a business-essential document needed
while working from home and to stop document integrity and security from being
at risk.


IS HYBRID WORKING SUSTAINABLE?

On the whole, businesses of any size that make the most of outsourced document
scanning services and document management systems will see a huge internal
benefit. With many businesses adopting the hybrid working model and getting rid
of filing cabinets that were previously full of paper documents, office space
can be downsized. This will save a lot of money on office rental costs. Combined
with the increased productivity of staff, businesses should see massive
financial benefits.

Due to this, many businesses may choose to adopt a hybrid work model in future
as they see other businesses benefitting from it. Office work may also become a
thing of the past as the rapid digital adoption driven by the Coronavirus
pandemic continues to increase, many businesses have or are starting to
implement digital workflows. 


BEST PRACTICES

Do your team have the right technology they need to work effectively remotely? A
document management system can greatly benefit employees who are working
remotely. Documents can be accessed from any location at the same time, 24/7.
This allows employees to be able to access the same document at the same time as
another employee who is working from home. Keep documents secure and safe when
working remotely. Documents are password protected on a computer rather than
being a loose sheet of paper that can easily be misplaced, this is especially
important when working with sensitive information.

Did you know it can take up to 30 seconds to search for a paper document in a
filing cabinet? Turn this into 4 seconds with a document management system.
Awarded Compliance Product of the Year 2020, Storetec's FreeDocs has vast
security and search capabilities which means employees can access documents
quicker than ever before! FreeDocs has the capabilities of searching through 238
million records in just 4 seconds.

There's never been a better time to digitise your archive in order to expect a
hybrid working future. If you have a spare hour today, why not contact our team
to discuss how Storetec can help you achieve this. Let us take the hassle away.

Awarded BPO/Outsourcing/Bureau of the Year in 2020, Storetec can assist your
business in the seamless transition of going paperless. We can even pack and
collect your paper archive before your return to the office. It cannot be
stressed enough that by adopting a digital solution, your business will greatly
benefit.

Call or email our team of experts today or request a free quote on our website.

T: 0800 612 4065

E: sales@storetec.net

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Simply let us know the size of your paper archive and let us do the rest

Large Cabinet 30,000 images
4 Drawer Cabinet 12,000 images
3 Drawer Cabinet 9,000 images
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