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 2. Wood Mackenzie Online Privacy Notice


WOOD MACKENZIE ONLINE PRIVACY NOTICE

Last updated: December 2021

Wood Mackenzie (“Wood Mackenzie” or “we”) respects your concerns about privacy.
This Online Privacy Notice (the “Notice”) applies to personal data we collect
on www.woodmac.com or any Wood Mackenzie-branded website that links to this
Notice and the personal data we collect during the account sign-up or account
access process (the “Sites.”) The Notice describes the types of personal data we
obtain, how we use the personal data, and with whom we share it. We also
describe the rights you may have and how you can contact us about our privacy
practices.

Wood Mackenzie is the data controller in respect of personal data that we
collect through the Sites, through the account sign-up or account access process
 or that you provide to us.  Our contact details can be found at the How To
Contact Us section at the end of this Notice.

Visitors to the Sites are subject to important limitations. Please review
our Conditions of Use, which govern your visit to these Sites on the World Wide
Web.

1.    How We Obtain Information About You

We may collect personal data that you choose to provide to us through the Sites,
including, but not limited to, your first and last name, physical address,
e-mail address, or telephone number, such as when you:

 * Fill out a form on the Sites;
 * Sign-up to receive direct marketing communications on the Sites;
 * Sign-up to a feature that we offer on the Sites and you provide your personal
   data in connection with that feature;
 * Attend an event that we have organised; 
 * Communicate with us (for example, on a social media platform or by sending us
   an email; or
 * Sign-up for or access our products and services.

When you visit our Sites, we also may collect certain information by automated
means using technologies such as cookies, non-cookie-based tokens, web server
logs, tracking pixels, and web beacons. Cookies are files that websites send to
your computer or other Internet-connected device to identify your browser
uniquely or to store information or settings in your browser. Your browser may
tell you when you receive certain types of cookies and how to restrict or
disable certain cookies. Please note, however, that without cookies, you may not
be able to use all of the features of our Sites and may not be able to purchase
products that use a “shopping cart.” Non-cookie-based tokens are encoded
URL-based identifiers that track e-mail click-thru activity or time-sensitive
password reset keys and will work in scenarios where cookies are disabled or a
session has not been initiated.

Where permitted by law, we may acquire personal data about you from third
parties. This may include personal data shared between Verisk affiliates,
publicly-available profile information (such as your preferences and interests)
on third party social media sites (such as Facebook and Twitter), and marketing
lists acquired from third party marketing agencies.

We may also collect personal data in other contexts that we will notify you of
at the time.

2.    Information We Obtain

Information That You Provide to Us

Personal data that you provide directly to us will be apparent from the context
in which you provide it, for example:

 * If you fill out a form on our Sites, you will generally provide your name,
   contact details and any other information requested by the form, such as the
   reason for your enquiry or your product preferences;
 * If you sign up to receive electronic marketing communications from us, you
   will generally provide your name, email address and other contact
   information, and your product preferences;
 * If you sign up to a feature on our Sites, you will generally provide your
   name and contact information and any other information necessary to access
   the feature;

If you fill out a form when signing up for or obtaining access to our products
and services, you will generally provide your name, contact details and any
other information requested by the form. Each form on our Sites varies in the
information required and collected. In most cases, an asterisk (*) indicates the
required information on a form. You may choose to provide additional information
within fields that are not required.

Information That We Collect Automatically

Our web servers may log information such as your operating system type, browser
type, domain, and other system settings, as well as the language your system
uses and the country and time zone where your device is located. The web server
logs may also record information such as the address of the web page that
referred you to our Sites and the IP address of the device you use to connect to
the Internet. They may also log information about your interaction with the
Sites, such as which pages you visit. To control which web servers collect
information by automated means, we may place tags called “web beacons” — small
files that link web pages to particular web servers and their cookies. We may
also collect information from your browser, such as your browsing history, and
use it in conjunction with data gathered from forms and e-mails to help us
understand and respond to your needs.

“Do Not Track” Signals

Your browser settings may allow you to transmit a “Do Not Track” signal to
websites and online services you visit. Like many other websites and online
services, we do not currently process or respond to “Do Not Track” signals from
your browser or to other mechanisms that enable choice. Both we and others (such
as our service providers) may collect personal data about our visitors’ online
activities over time and across third-party websites.

Social Media Widgets

The Sites includes social media functions, such as the Blog, Twitter, LinkedIn,
and Facebook widgets. These widgets may collect information about which pages
you visit on the Sites and the IP address of the device you use to connect to
the Internet. The widgets may also set a cookie to ensure the features are
functioning properly.

Social media functions and widgets are hosted either by a third party or
directly on the Sites. Your interactions with the social media functions and
widgets located on the Sites are governed by the privacy policies of the
companies that provide them. If you use any of the social media functions or
widgets on our Sites, we strongly suggest you review the privacy policies of the
companies that provide those functions and features.

LinkedIn Members

If you are a LinkedIn member and you visit our Sites from LinkedIn, our Sites
may use tracking pixels — transparent graphic images placed on web pages —
which, in combination with cookies, collect information contained within your
LinkedIn profile as well as your access of and interaction with the web pages
that contain the pixels. Wood Mackenzie works with LinkedIn to provide Sponsored
Updates and advertisements to your LinkedIn news feed. If you complete a form on
our Sites you will receive Sponsored InMails in your LinkedIn email account
based on your visits to the Sites and your perceived interests. To learn how to
opt out of Sponsored InMail, navigate to Privacy & Settings in your LinkedIn
account, choose the "Communications" tab, and then click "Turn on/off Partner
InMail" to disable Sponsored InMails.

Information That We Obtain From Third Parties

Information that we collect from third parties will generally consist of
publicly-available profile information (such as your preferences and interests),
for example from public social media posts.

3.     How We Use Information That We Obtain

Information That You Provide to Us

We may use personal data that you provide to us to provide you access to our
products and services, respond to your inquiry, for example, to contact you
about your request, ask a question, provide announcements about products and
future events, conduct surveys, consider your application for employment, and
contact you for other reasons related to offering and improving our services. 

In addition to the uses discussed above, we may also use the personal data you
provide on our Sites to:

 * operate, evaluate, and improve our business;
 * develop new products and services;
 * perform market research;
 * advertise and market our products and services from time to time;
 * contact you to provide you with information in relation to those areas of
   interest that you identified in your "My Preferences" web page;
 * provide you with invitations to conferences or other events;
 * determine the effectiveness of our advertising and marketing;
 * analyse our products, services, and websites;
 * check and confirm your password;
 * to carry out our obligations arising from any contracts entered into between
   you or your employer and us;
 * administer the Sites.

We use the personal data for the purposes described above because we have a
legitimate interest in operating and improving our business that is not
overridden by your interests, rights and freedoms to protect personal data about
you.

We may also use the information to protect against and prevent fraud, claims,
and other liabilities and to comply with or enforce applicable legal
requirements, industry standards, and our policies and terms.   We use personal
data for these purposes when it is necessary to protect, exercise or defend our
legal rights, or when we are required to do so by law that applies to us.

If you are located in the People’s Republic of China, we will only use your
personal data for marketing purposes after obtaining consent from you. If you do
not want us to use your personal data for marketing purposes, please contact us
and our contact details can be found at the How To Contact Us section at the end
of this Notice.

Information That We Collect Automatically

We use personal data that we collect automatically through cookies,
non-cookie-based tokens, web beacons, and other automated means for purposes
such as customizing and enhancing our visitors’ visits to the Sites,
facilitating use of the Sites, collecting statistics about your visits to the
Sites, and understanding the manner in which our visitors browse the Sites. We
also use the information to help diagnose technical and service problems,
administer the Sites, and identify visitors to the Sites. We use clickstream
data to determine how much time visitors spend on web pages of the Sites, how
visitors navigate through the Sites, and how we may tailor the Sites to meet the
needs of our visitors. We use the personal data for the purposes described above
because we have a legitimate interest in operating and improving our Sites that
is not overridden by your interests, rights and freedoms to protect personal
data about you.

We also use third-party web analytic services on our Sites, such as Google
Analytics. The service providers that administer those services may use cookies
and web beacons to help us analyse how users use the Sites. The information
collected by the cookies and web beacons (including your IP address) is
available to the service providers, which use the information to evaluate your
use of the Sites.

To learn how to opt out of Google Analytics,
visit: https://tools.google.com/dlpage/gaoptout.

To learn more about the cookies that Wood Mackenzie  uses on these Sites, as
well as to control your cookie settings on this Sites, please read our Cookie
Policy.

Other Uses of Information

In addition to the uses described above, we may use personal data that you
provide to us or that we collect for other purposes.  Where that is the case, we
will provide an additional privacy notice to you that describes the purposes for
which we will use the personal data and our legal basis for doing so.

4.     Information We Share

We do not sell or otherwise disclose personal data that you provide to us or
that we collect on our Sites, except as described here. We may share personal
data you provide to us or that we collect on the Sites with:

 * Other Wood Mackenzie entities
 * Other companies in the Verisk group; and
 * Sponsors of our Events; and
 * service providers that perform services on our behalf.

We may share personal data with our affiliates for a number of reasons,
including because you have requested information about our affiliates’ products
and services.

Details of the other companies in the Verisk group, including the countries in
which they are located can be found here.

We may share personal data with service providers that perform services on our
behalf such as payment service providers, analytics providers, hosting providers
and advisers.  All service providers have entered into legally binding
agreements requiring them to use or disclose personal data only as necessary to
perform services on our behalf or comply with applicable legal requirements.

In addition, we may disclose personal data about you (a) if we are required or
permitted to do so by law or legal process, for example due to a court order or
a request from a law enforcement agency, (b) when we believe disclosure is
necessary or appropriate to prevent physical harm or financial loss, (c) in
connection with an investigation of suspected or actual fraudulent or other
illegal activity, and (c) in the event we sell or transfer all or a portion of
our business or assets (including in the event of a reorganization, dissolution,
or liquidation).

Service Provider

Privacy Page

Bizzabo

https://www.bizzabo.com/privacy

BlueConic

https://www.blueconic.com/privacy-policy/

Cvent

https://www.cvent.com/en/privacy-policy/privacy-policy-global-china

Fastspring

https://fastspring.com/privacy/

Google Ad Network

https://policies.google.com/technologies/ads?hl=en-US

Google Analytics

https://policies.google.com/privacy?hl=en-US

Google Tag Manager

https://policies.google.com/privacy?hl=en-US

OneTrust

https://www.onetrust.com/privacy-notice/

Pardot

https://www.salesforce.com/company/privacy/

Sale Cycle

https://www.salecycle.com/privacy-policy/

Stripe

https://stripe.com/gb/privacy

Salesforce

https://www.salesforce.com/company/privacy/

Tawk.to

https://www.tawk.to/privacy-policy/

VWO

https://vwo.com/privacy-policy/

 

5.     Data Transfers

We may transfer the personal data that we collect about you to recipients in
countries other than the country in which the personal data originally was
collected. Those countries may not have the same data protection laws as the
country in which you initially provided the personal data. When we transfer your
personal data to recipients in other countries (such as the U.S.), we will
protect that personal data as described in this Notice.

If you are located in the European Economic Area (“EEA”), we will comply with
applicable legal requirements providing adequate protection for the transfer of
personal data to recipients in countries outside of the EEA and Switzerland.  In
all such cases, we will only transfer your personal data if:

 * The country to which the personal data will be transferred has been granted
   a European Commission adequacy decision;
 * or
 * We have put in place appropriate safeguards in respect of the transfer, for
   example the EU Model Contracts.

If you are located in the People’s Republic of China, we will seek your separate
consent for sharing your personal data with other data controllers and
cross-border transfer of your personal data. Please refer to Section 4 above for
a list of recipients within Verisk group and Section 10 below for the contact
information and ways to exercise your rights with the recipients.

You may request a copy of the safeguards that we have put in place in respect of
transfers of personal data by contacting us as described in the How To Contact
Us section below.

6.     How Long We Keep Information

The time period for which we keep personal data depends on the purpose for which
we collected it.  In all cases we keep it for as long as necessary to fulfil the
purposes for which we collected it.  We will then delete the personal data,
unless we are legally required to retain it or if we need to retain it in order
to comply with our legal obligations (for example, for tax and accounting
purposes).

Subject to any applicable legal requirements, we typically retain personal data
as follows:

 * Personal data you provide to us through our Sites: we keep this personal data
   for as long as necessary in order to respond to your request, and for a short
   further period in case you send us further requests.
 * Personal data you provide to us through the account setup or access process:
   we keep this personal data for as long as necessary in order to manage access
   to your account, and for a short further period in case you send us further
   requests.
 * Personal data you provide when you sign-up to receive direct marketing
   communications: we keep most of this personal data for the duration of our
   relationship with you until you opt-out or we do not have any contact with
   you for a long period of time.
 * Personal data collected for analytics purposes: we keep this personal data
   for a short period of time necessary for us to carry out the analytics.
 * Website logs: we keep Site audit logs, which may contain your personal data,
   for as long as necessary to fulfil the purpose for which it was collected.

7.     Your Rights and Choices

If you are located in the European Economic Area (“EEA”) or Switzerland, you may
have the following rights in relation to personal data that we hold about you:

 * To request confirmation of whether we process personal data relating to you,
   and if so, to request a copy of that personal data;
 * To request that we rectify or update your personal data that is inaccurate,
   incomplete or outdated.
 * To request that we erase your personal data in certain circumstances, such as
   where we collected personal data on the basis of your consent and you
   withdraw your consent;
 * To request that we restrict the use of your personal data in certain
   circumstances, such as while we consider another request that you have
   submitted, for example a request that we update your personal data;
 * Where you have given us consent to process your personal data, to withdraw
   your consent; and
 *  To request the right to portability. You can request that we provide a copy
   of your personal data to you or third parties designated by you in a
   structured, commonly used and machine readable format in certain
   circumstances.

You may contact us by e-mail or as described in the “How to Contact Us” section
below to exercise your rights described above.

You also have the right to lodge a complaint with the data protection
supervisory authority in your country.  You can find the contact information of
the data protection supervisory authority in your country here.

 

8.     How We Protect Children's Privacy

Children under 14 years old are not the target audience for our Sites. To
protect their privacy, we prohibit the collection of personal data from
children. Please contact us if you believe that we have any personal data from
any children without their parental/guardian consent – we will promptly
investigate (and remove) such personal data.

9.     Updates to Our Online Privacy Notice

We may update this Notice periodically and without prior notice to you to
reflect changes in our personal data practices or relevant laws. We will post
the updated version and indicate at the top of the notice when it was most
recently updated.

10.     How to Contact Us

If you have any questions or comments about this Notice or any issue relating to
how we collect, use, or disclose personal data, or if you would like us to
update information we have about you or your preferences, you may contact us:

By e-mail at: privacy@verisk.com

In writing at: Verisk Analytics, Attention: Privacy Enquiries, 2nd Floor Linea
House, Harvest Crescent, Fleet, Hampshire GU51 2UZ

Our EU Representative

If you are located in the European Union (“EU”) and have any questions or
comments about this Notice, any issue relating to your personal data, or if you
would like us to update your preferences, you may contact our EU representative.

Please include your name and refer to Wood Mackenzie as part of your request.

By email at:
privacy@verisk.com

In writing at:

Verisk – Insurance Solutions
Level 1, Unit 1A
3 Custom House Plaza
Harbour Master Place
I.F.S.C
Dublin 1 Ireland

Our UK Representative

If you are located in the United Kingdom (“UK”) and have any questions or
comments about this Notice, any issue relating to your personal data, or if you
would like us to update your preferences, you may contact our UK representative.

Please include your name and refer to Wood Mackenzie as part of your request.

By email at:
privacy@verisk.com

In writing at:
Verisk Limited
Attention: Privacy Inquiries
2nd Floor, Linea House
Harvest Crescent
Fleet
Hampshire
GU51 2UZ


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