www.grmdocumentmanagement.com Open in urlscan Pro
3.162.3.62  Public Scan

Form analysis
0 forms found in the DOM

Text Content

Cookie Settings
This website uses cookies to ensure you get the best experience on our website.
Learn more
DenyGot it
United States
 * Colombia
 * Peru

Portal Login
Contact Us
 * CSP Platform
 * Software
   
   
   SOFTWARE
   
    * Document Management Software
    * Workflow Management Software
    * Artificial Intelligence
    * Business Process Management
   
    * Records Management Software
    * Data Protection
    * Contract Management Software

 * Services
   
   
   SERVICES
   
    * Document Storage Solutions
    * Document Scanning Services
    * Document Shredding Services
    * Document Management Services
   
    * e-Access Records Management
    * Blended Solution
    * Digital Mailroom

 * Industries
   Healthcare
    * Physician On-Call
    * Patient Data Management
    * Pathology Solutions
    * HR Solutions
    * Referral Management
   
    * Medical Coding Workflow
    * Contract Management
    * Release of Information
    * Accounting Solutions
    * HIM Solutions
   
   Financial Services
    * Loan Lifecycle Management
   
   Human Resources
    * Onboarding Process Automation
   
   More Industries
    * Education
    * Legal
    * Energy
    * Architecture, Engineering & Construction
    * Real Estate
   
    * Government
    * Insurance
    * Entertainment
    * Accounts Payable

 * Company
   
   
   COMPANY
   
    * About Us
    * Domestic Locations
    * International Locations
    * Executive Management
   
    * Partners
    * Industry Affiliates
    * Video Library
    * Case Studies
   
    * Blog
    * News & Press Releases
    * White Papers
    * Brochures
   
    * FAQS
    * Careers


X




DOCUMENT SCANNING SERVICES

GRM offices across the country are equipped with state-of-art scanning centers,
trained staff and a set of operational processes and security standards that set
the gold standard for document scanning and document imaging services. 

Contact Us
Our Locations



DOCUMENTS SCANNING & AUTO-INDEXING

As companies become increasingly dedicated to digital initiatives, scanning is
more often about making data more easily accessible and leveraging that data to
garner insights or simply get business done in a more efficient manner. It is
generally not just a desire to get rid of boxes and open up some office
space.So, if you’re talking about newly-digitized documents being searchable and
usable, they need to go through an auto-indexing process when they’re being
scanned – optimizing and categorizing the documents for search. GRM views this
process as central to helping organizations progress in their digital
transformation.


SCANNING WITH AN EYE TOWARD DIGITAL TRANSFORMATION

Beyond simple scanning and auto-indexing in the conventional digital format, ICR
(Intelligent Character Recognition) and OCR (Optical Character Recognition)
software can be employed as part of the scanning process; effectively
identifying specific content within documents, enabling further searchability
and extracting unique data from these newly-scanned documents and putting it in
a structured format (think a specific piece of data being placed in an xls
cell).

Once this is done, that data can be pushed into workflow solutions or mined and
processed by valuable analytics solutions.


Large document scanning services available


LIFE CYCLE RECORD MANAGEMENT

When you are a GRM scanning customer, we can handle all of your scanning needs.
Our staff and infrastructure allow us to process massive scanning jobs
efficiently as a bulk scanning partner. Or, by contrast, we scan a single folder
of documents that you’ve asked us to pull from storage – delivering you exactly
what you need from your collection in short order.

We’re equipped to digitize unusually-sized and large documents such as
architectural drawings.


GRM'S DOCUMENT SCANNING FACILITIES

GRM operates fourteen scanning centers across the US in New Jersey, Chicago,
Philadelphia, Baltimore, Indianapolis, Houston,
Austin, San Antonio, Washington D.C., Miami, Los Angeles, Dallas, Atlanta,
Boston, and San Diego.

Boston New York New Jersey (HQ) Philadelphia Baltimore Washington D.C. Atlanta
Miami San Francisco Los Angeles Visual Vault - Tempe Houston Dallas Austin
Chicago Indianapolis


FOR MORE INFORMATION ABOUT OUR SCANNING SERVICES

Contact Us


SECURE SCANNING AND DIGITAL STORAGE:
ENSURING DATA PRIVACY AND BUSINESS CONTINUITY WITH VISUALVAULT

Security is a paramount consideration in our scanning and storage process at GRM
Information Management.Understanding the necessity of protecting both your
physical and digital documents, we employ a comprehensive approach that
emphasizes data privacy and protection at every phase.


SECURE HANDLING OF PHYSICAL DOCUMENTS

Our scanning process leverages cutting-edge technology in line with rigorous
security protocols, while our storage solutions provide a secure environment
with controlled access. Whether opting to store, destruct, or retain your
documents for a specific duration, we handle them with meticulous care,
safeguarding their integrity and confidentiality.

eAccess is GRM Information Management’s specialized records management online
service, allowing you to manage and oversee your documents stored in our
facilities. With real-time access and streamlined retrieval processes, eAccess
ensures that your stored items are both secure and readily accessible. This
intuitive service provides more flexibility and control over your physical
documents, aligning with your specific needs and requirements.

Learn more about our physical documents storage services…




DIGITAL SECURITY AND INTEGRITY

We use VisualVault, GRM’s document management system, to ensure that all digital
files are secure in accordance with the highest standards. This commitment to
digital security facilitates more streamlined business processes, allowing you
to entrust your vital digital documents to us with confidence. Our robust
security practices offer peace of mind and a smooth transition into the digital
age.

VisualVault allows storage of documents in almost any digital format, along with
data extracted by OCR and ICR. This versatile platform securely manages both
digital files and valuable extracted information under the same roof, offering
seamless integration and efficient access. It’s an essential tool for
maintaining digital security and integrity in your document management system.

Learn more about GRM’s data protection…

 




LEARN MORE ABOUT HIGH VOLUME DOCUMENT SCANNING


WHAT IS HIGH VOLUME SCANNING?

High volume scanning is the process of converting a large number of physical
papers, including business documents and files, into electronic formats. This
can require specialized technology and may include optical character recognition
(OCR) to make the content searchable. "High volume" typically refers to a
quantity beyond what standard office tools can manage.

SCAN YOUR PAPER DOCUMENTS WITH GRM

At GRM, we consider high volume scanning to encompass more than one standard
document box. Our scanning services handle large volumes of paper documents,
employing top-notch scanning equipment to produce high-quality scanned documents
in various electronic file formats, including digital copies of historical
records. By engaging with our secure facilities and utilizing our enhanced
security measures, businesses can free up valuable space and provide easier
access to their data and digital information. Whether for sensitive data or
general business documents, our service offers an efficient process to support
your digital transformation.


WHAT IS THE BEST WAY TO SCAN A LARGE AMOUNT OF DOCUMENTS?

The best way to scan documents, especially business documents or paper files, is
to engage a professional document scanning service. They can create digital
files from documents, utilizing OCR for searchability, and secure the data with
encrypted processes. Document scanning projects require secure, efficient
equipment and sensitive data management.

GRM Information Management offers document scanning service that cater to
businesses looking to convert paper documents to electronic documents. Our
scanning process ensures data security and offers more flexibility with various
file types. We can scan almost any type, even blueprints, and upload them
securely for easier access. Our services also allow for storing on a USB drive
or in digital storage. Contact us for a free quote and save on valuable office
space.


WHERE CAN I SCAN A BIG AMOUNT OF DOCUMENTS?

Scanning a large volume of documents requires specialized scanning services that
handle various file types and ensure enhanced security. Whether paper documents
or other forms, having access to efficient scanning services and secure storage
is vital.

GRM Information Management provides document scanning services across major
cities, facilitating the conversion of paper files to digital documents. Our
services ensure scanned files are encrypted and securely stored. We help
businesses streamline their processes and create digital information that the
entire team can easily access. Our secure facilities handle sensitive
information and historical records, we strive to ensure business continuity. We
can handle virtually any device, offering more flexibility and efficient
service. For more information, simply fill out our form for a free quote on your
document scanning project. Our service can save your business valuable time and
provide secure storage for your scanned records.

Explore our convenient locations near you...


WHAT DO I DO WITH THE PHYSICAL DOCUMENTS AFTER SCANNING?

After scanning documents, organizations typically face several options for
dealing with the physical copies. They can store them in a secure location,
destroy them following legal and organizational guidelines, or retain them for a
predetermined period before determining the next steps. Decisions may be
influenced by legal obligations, the nature of the documents, and business
policies.

At GRM Information Management, we provide a range of retaining options
customized to your unique needs. After your documents are scanned into digital
files, you have the choice to store the physical copies in our secure
facilities, have them professionally destructed, or keep them for a specific
duration that suits your business or regulatory compliance requirements. Our
solutions are crafted to give you the flexibility, convenience, and security
necessary to manage your paper documents as you see fit.


WHAT EQUIPMENT IS USED FOR BULK SCANNING?

For bulk scanning, the typical equipment used includes:

 * High-speed document scanners: These are designed to scan large volumes of
   documents quickly. Brands like Fujitsu, Canon, and Kodak often dominate this
   market.
   
   

 * Automatic Document Feeders (ADF): These feed multiple pages into the scanner
   without manual intervention, ideal for bulk scanning tasks.
 * Document imaging software: This helps with the conversion of scanned
   documents into various file formats, optical character recognition (OCR), and
   indexing.
 * Barcode and patch code recognition: Helps in automating the process of file
   naming and sorting scanned documents.
 * Image enhancement tools: These improve the quality of scanned images,
   especially from older or degraded documents.
 * Large format scanners: For scanning items like blueprints or maps.

It's also worth noting that when considering equipment for bulk scanning, it's
essential to factor in the daily scanning volume, required resolution, and
desired post-scan processing features.


GET IN TOUCH

You can reach out to us by phone at 888.907.9687, or fill out the form below


 * Content Management Platform
 * Document Management Services
 * Document Storage
 * Document Scanning Services
 * Information Management
 * Contact Us

 * Content Management Platform
 * Document Management Services
 * Document Storage
 * Document Scanning Services
 * Information Management
 * Contact Us

© 2024 GRM Information Management. All Rights Reserved. Terms & Conditions |
Privacy Policy | Your CA Privacy Rights

Facebook Twitter Youtube Linkedin