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Australian Consulate-General
Hong Kong
Also accredited to Macau
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NOTARIAL SERVICES: PROPERTY AND MORTGAGE DOCUMENTS

The Australian Consulate-General can witness your signature on some land,
mortgage or property documents, certify documents and complete the DFAT Identity
Certificate. We can’t provide legal advice. See below for our step-by-step guide
and some other helpful hints.  Notary publics http://www.notaries.org.hk can
also witness most documents.

We cannot complete Transfer of Land Act 1958 from Victoria.  In relation to land
transactions in Victoria, a person must have their identity verified by
Australia Post.  Australia Post will not verify a person’s identity if they are
outside Australia.  In these cases, you must seek the assistance of a
conveyancer or lawyer to complete your conveyancing transaction and conduct
verification of your identity.

Step 1: Seek advice from your Australian legal practitioner, law practice
licensed conveyancer, or mortgagee (bank etc). Each document is different and we
can’t tell you what you need.  Check with the person or organisation which sent
you your documents to see if an Australian Consular Officer can witness your
signature on the document.

Step 2: Ask your representative to prepare your documents and provide written
instructions that include:

Dear Australian Consulate-General Hong Kong

I request your assistance with the following:

 * Witnessing of ___ number of copies of documents ____ (insert name of
   documents). These documents can be witnessed by a ____ (insert list of
   persons who can witness e.g. consular officer, consul, notary public).
 * If applicable; The document does not include the title reference and lot
   number because ____ (insert reason if applicable e.g. property is yet to be
   assigned a lot number)
 * Certifying ___ number of copies of _____ (insert types of documents e.g.
   passport, Hong Kong ID card).  These must be coloured copies (if applicable).
 * Completing a DFAT Identity Certificate  for ______ (insert names of clients).
   Only one certificate is completed per client. Each certificate must be
   accompanied by at least 1 certified document. Representative must advise what
   documents are to be included at point (g) on the Identity Certificate.  

Step 3: Make an appointment for a "Property/mortgage documents" accoridng to the
State/Territory of your property at the following link



Each state and territory requires different personnel at the Consulate to
witness your signature on the documents.  Please ensure you select the correct
state/territory for property/mortgage documents.  The appointment includes
witnessing of your document, certifying of documents and completing the DFAT
identity certificate (depending on your requirements).

Applicants without an appointment will not be seen so please ensure you go
online in advance to make an appointment.  If you select the wrong service, we
may not be able to help at your appointment time.

Urgent appointments: if your document is urgent please contact a notary public.
See http://www.notaries.org.hk/index.aspx for a list of notaries in Hong Kong.

Step 4: Visit our office

23/F Harbour Centre
25 Harbour Road
Wanchai
Hong Kong 

Things to bring to your appointment:

 1. A letter from your Australian legal practitioner, law practice licensed
    conveyancer, or mortgagee (bank etc) asking the Consulate to witness your
    mortgage documents, complete a DFAT identity certificate and certify your
    documents. The letter should list exactly how many copies of each document
    are required (see step 2).
 2. Your documents for witnessing (do not sign before the appointment),
 3. Your passport and other documents to be certified. You will need to have
    photo ID that matches the name on the document you are signing.
 4. Credit card to pay Fees.

Fees for completing a land transfer at the Consulate can be over HKD5,000. We
charge a witnessing fee per document per person and a certified copy fee per
document per copy. For example, a couple who is purchasing a property and
requires two copies of a mortgage document plus two certified documents each
(e.g. a passport and a Hong Kong ID) will be charged 4 x witnessing + 4 x
certifying = 8 charges. This would be HKD 3,000-4,000 depending on the monthly
exchange rate. You might want to first contact a notary public to see if they
can witness your documents for a lower fee. The Consulate’s current fees are
available here.  There is no charge for the DFAT Identity Certificate.

Step 5: Send your documents to your representative. We do not do this for you.

See below for more information on what we can and can’t do.

Visit Smartraveller
http://smartraveller.gov.au/services/legalising-documents-overseas.html under
the heading "Selling or buying land or property in Australia?"

'Identifiers Certificates' or 'Verification of Identity Certificates'

The Consulate can complete the DFAT Identity Certificate for transactions in
Australia.  The Consulate will not sign any other 'Identifiers Certificates' or
'Verification of Identity Certificates'.  Please check with your receiving
authority in Australia to confirm the DFAT Identity Certificate will meet their
requirements before visiting the Australian Consulate. 

The Consulate can complete the DFAT Identity Certificate on its own without
witnessing the applicant execute a document.  Please note part (g) is omitted so
please confirm with your Australian representative if this is sufficient. 

For us to complete the certificate, we will need to certify at least one of your
ID document.

Legal advice

See a lawyer for legal advice. Consulate staff do not provide legal advice. We
suggest someone from the state where you are purchasing the property.

Who else can do this?

Check with your representative to see if someone else can witness or certify
your documents.  Each state has different requirements.

Verification of Identity:  An international financial institution or law
practice would also be able to use overseas personnel to conduct verification of
identity e.g. if you are dealing with an Australian bank with a presence in Hong
Kong such as NAB, CBA, ANZ or Westpac they can complete the verification of
identity in Hong Kong for free.

Notary publics

For Hong Kong, try the Hong Kong Society of Notaries for a listing of Notaries
in Hong Kong or our list of Lawyers in Hong Kong.

For Macau, try the Macau Lawyers Associate, Macau Government Printing Bureau or
our list of Lawyers in Macau.

If you are a notary public in Hong Kong or Macau and would like to leave some
business cards in our office, you can send them to the Consulate with attention:
Consular and Passports Manager.

Urgent appointments

Sorry the Consulate does not allow urgent appointments for land transfers. See
Who else can do this?  For alternate options. We may make an exception for
Western Australian land transfers but you will need to be flexible with our
schedule.

 



Australian Consulate-General
Hong Kong
Also accredited to Macau
23/F Harbour Centre
25 Harbour Road
Wanchai
Hong Kong SAR
Tel: +852 2827 8881
Fax: +852 2585 4457
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