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Haymarket Media Legal Notices

Haymarket Media Legal Notices

 * Haymarket Media, Inc. Sponsorship Terms and Conditions
 * Haymarket Media, Inc. Print and Digital Advertising Terms and Conditions
 * Haymarket Media, Inc. Award Program Sponsorship Terms and Conditions
 * Haymarket Media, Inc. Conference Terms and Conditions
 * Haymarket Media, Inc. Awards Entries Terms & Conditions
 * Haymarket Media, Inc. Supplier Code of Conduct
 * Haymarket Media, Inc. California Employee Privacy Statement
 * Haymarket Media, Inc. Privacy Policy
 * Haymarket Media, Inc. Terms and Conditions of Service
 * Haymarket Media – Consumer Privacy Policy
 * Haymarket Media – Consumer Terms & Conditions


HAYMARKET MEDIA, INC. PRIVACY POLICY

Last Modified: 3.1.23

I. About our Privacy Policy

Haymarket Media, Inc. respects and values your interactions and reliance on our
brands. This Privacy Policy demonstrates our commitment to protecting your
privacy and remaining transparent about the information we collect from our
customers and how it is used. 

This Privacy Policy explains how Haymarket Media, Inc., including its
affiliates, subsidiaries and related brands (collectively “Haymarket,” “we,”
“us,” and/or “our”), uses, collects, maintains, protects, processes and shares
various types of personal information ((information that allows your identity to
be reasonably inferred by either direct or indirect means) (“Personal
Information”)), including if shared with third parties for purposes of
fulfillment of services, analytics, and marketing. Additionally, the Privacy
Policy lays out the rights and choices you (“You” or “Your”) have as a visitor
or user of services and products provided via Haymarket systems, products,
websites, applications and our communications (each an “Offering”, together the
“Offerings”) (collectively referred to as “Services”). 

We also process Personal Information that has been collected by our clients for
the purposes of providing services to such clients. This Privacy Policy does not
cover Personal Information collected by our clients. In such cases, we act as
data processors in accordance with written client instructions and/or applicable
data processing agreements.

Please read the Privacy Policy carefully to understand our policies and
practices regarding your Personal Information and how we will treat it. If you
do not agree with our policies and practices, your choice is to not use our
Offerings.  By accessing or using the Offerings, you agree to this Privacy
Policy.

II. Notification of Changes

Please note that we update our Privacy Policy from time to time. Any changes
will be reflected via a posting of our updated policy on our sites and we will
indicate when the Privacy Policy was last updated on the date noted above. All
updates take effect seven (7) days after the date of the last update. If we
implement any material changes, we will provide you with additional notice,
either through our website or otherwise. To stay informed about your rights and
our data practices, please visit the Privacy Policy on our website for the
current version.

III. What Categories of Personal Information Do We Collect About you?

The different categories of Personal Information we may collect and process are
as follows:

 * Identity Details (e.g. UIDs, cookie IDs, IP address)
 * Personal Details (e.g. first name, last name)
 * Contact Details (e.g. email address, phone number, physical mailing address)
 * Professional Demographic Details (e.g. job title, profession, specialty,
   employer name)
 * Transactional Details (e.g. website registration, subscription purchase, date
   time stamp)
 * Permission Details (e.g. marketing preferences)
 * Interaction with Offerings (e.g. emails, chat messages, social media forums)
 * Payment Details (e.g. payment card info)
 * Online Activity Details (e.g. page visit, email event)
 * Education and Training Details (e.g. course name, date attended)
 * Audio Recordings, Video Recordings and Images (e.g. speakers at podcasts and
   events, awardees/attendees at events)
 * Inferences based on the categories listed herein above

As a general matter, we do not collect sensitive information from our customers
(e.g., social security numbers, racial or ethnic origins, religious beliefs) and
request that no such sensitive information be provided to us.

IV. How Do We Collect Personal Information About You?

We may collect Personal Information from you in the following manner:

 * Products: Some Offerings or portions of the Offerings, such as website
   registration, event registration, subscription orders, or other Offerings,
   may require you to provide us with Personal Information such as your full
   name, job title, company name, specialty, physical mailing address, e-mail
   address, and telephone number, and if applicable, financial information such
   as your credit card information in connection with purchases of our
   Offerings. If you elect to provide us with Personal Information as part of
   Services provided to you, we will receive and store such Personal Information
   provided directly to us.
 * Communications: If you communicate with us via email, post messages to any of
   our interactive features, social media sites, chat groups, bulletin boards or
   forums, provide feedback, or otherwise complete online forms, surveys or
   contest entries, we may collect Personal Information you provide in such
   communications. In the event you provide us with information that is posted
   to the public facing portions of the Offerings, Haymarket is not responsible
   for such postings that are published by you and transmitted to others at your
   own risk. Haymarket cannot and does not guarantee that your postings will not
   be viewed by unaffiliated third parties.
 * Automatic: Haymarket collects information from you when you visit our
   systems, websites, use our products, applications via the use of cookies and
   other trackers, and/or send us information or communications. As you browse
   our Offerings, the Offerings may automatically collect certain information
   such as log file, IP addresses, browser type, operating system type,
   engagement information such as pages, ads and content viewed, time spent on
   particular pages, clicks, error logs, and other similar information, which we
   may use to evaluate the Offerings’ traffic and usage patterns, and to enable
   us to improve our Offerings and deliver more personalized services to you.
   This information may allow your identity to be reasonably inferred directly
   or indirectly and associated with your Personal Information as otherwise
   provided or collected.
 * Combined: We may combine and associate our data with data from other sources
   to enable us to improve our Offerings and deliver more personalized services
   to you.

V. How Do We Use Your Personal Information?

We use your Personal Information for the following purposes:

 * To provide you with access to the Offerings and Services you have requested,
   and to communicate with you about those Offerings and Services. We may
   utilize information collected automatically, or via Registration/
   Subscriptions, Communications or as otherwise noted herein, and append
   information provided to us by third parties to help us provide you with a
   more relevant user experience.
 * To design additional Services or Offerings for your use.
 * To let you know about any Offerings or Services which we believe may be of
   interest to you.
 * To serve you interest based ads on our Offerings which we believe might be
   relevant based on your Personal Information and interactions with our
   Services.
 * We may place advertising on external sites through direct or make
   programmatic buys based on internal analyses of Personal Information
   collected; we do not disclose any such Personal Information as part of these
   purchases.
 * To support our business by disclosing it to contractors, service providers,
   and other third parties we use and who are bound by contractual obligations
   to keep personal information confidential and use it only for the purposes
   for which we disclose it to them. 
 * To work with our business partners, sponsors, advertisers and affiliates to
   provide you with information you have requested or that we feel may be of
   interest to you. These arrangements help us to provide some of our Services
   for free.
 * To invite you to participate in sponsored informational programs.
 * To monitor trends and provide you with advertisements, promotions or
   sponsored content based on information connected to your Personal Information
   such as your profession and specialty.
 * To invite you to share your opinions and comments; and participate with
   interactive features of the Offerings.
 * To conduct surveys and/or market research purposes related to any of the
   above.
 * We may use your profile information and/or automatically collected Personal
   Information in aggregated form with tracking data from visitors on all the
   Offerings in order to personalize the Services. We may use such aggregated
   information to customize the Services according to preferences based on
   aggregated information. We also use the aggregated information to evaluate
   products and services we may offer to you and share it with third party
   advertisers and sponsors so that they may provide more tailored product
   offerings.
 * Haymarket uses third parties to process credit card transactions and does not
   collect or store credit card information. For some transactions, we will
   retain the last four digits of the credit card number solely for customer
   service purposes.
 * Any other manner we may describe upon receipt of your Personal Information or
   other purpose subject to your consent.

VI. How Do We Share Your Personal Information?

We may share your Personal Information described above in Section III and IV, in
the manner noted in Section V, with the following categories of recipients:

 * Client, Sponsor or Advertisers
 * Service Providers, Contractors and third parties
 * Haymarket companies and related brands

Our disclosure to such recipients is for purposes and use in accordance with
this Privacy Policy. As required by the California Consumer Privacy Act (“CCPA”)
and the California Privacy Rights Act (“CPRA”), all Service Providers and
Contractors as defined therein are contractually obligated to limit the purpose
of their use, have sufficient processes in place to ensure the security of your
Personal Information while in their care, and are subject to confidentiality
obligations. As noted above, however, if you interact with any of our clients or
sponsors directly, their privacy policy and practices will apply.

For accredited continuing education activities Haymarket Medical Education, LP
(HME) and National Association for Continuing Education, LLC (NACE), both
accredited providers of continuing education, do not share the names and contact
information of learners with any ineligible companies as defined by the ACCME
standards.

Additionally, our Haymarket Medical Network websites, including brands such as
MPR, Clinical Advisor, Cancer Therapy Advisor and Rare Disease Advisor, are
members of the DMD Healthcare Communications Network (the “HCN”).  HCN is owned
and managed by DMD Marketing Corp (“DMD”) and is designed to enable DMD and HCN
members to provide medically relevant business communications to authenticated
health care professionals. Your registration at these websites include
registration with HCN. As a result, your contact and other professionally
relevant information will be disclosed to DMD and each HCN member to provide you
medically relevant content as described in the HCN privacy policy available at
https://HCN.health/privacy-policy/. The HCN privacy policy provides details on
how to manage your information, including opting out of participation in the
HCN. To the extent that this Privacy Policy conflicts with the HCN privacy
policy, with respect to the use of this information by HCN, the conflict will be
resolved in favor of the HCN policy.

We may provide non personal information i.e., aggregated usage or tracking
information collected from our Offerings to third parties.

Except as otherwise provided in this Privacy Policy, we will keep your Personal
Information private and will not access, preserve, or share it with third
parties, unless such disclosure is permitted by law or necessary to (a) take
precautions against liability; (b) comply with a law, court order or other legal
process, provide information to law enforcement or other recognized governmental
agencies or bodies; (c) protect our rights or property or those of our customers
or of others with whom we are obligated to contractually (auditors, outside
legal counsels, etc.); (d) enforce our terms of service; (e) to allow our
service providers, contractors or third parties to perform their contractual
responsibilities.

VII. How Long Do We Store Your Personal Information?

Based on the type of Personal Information provided or collected, we retain it
for the period it is necessary to fulfill the purposes for which it was obtained
and used in accordance with this Privacy Policy (e.g., to provide Services), and
to the extent permitted under or necessary to comply with our legal obligations
(e.g., fraud and abuse prevention, audit and financial record-keeping, and
contracts and laws mandating record-keeping obligations for a number of years).
We safely delete or destroy Personal Information that is no longer required for
the purposes noted in this Privacy Policy. 

VIII. How We Secure Your Personal Information?

We believe our products should be safe and secure for all our users. In order to
fulfill this, we treat security as our top priority and guide our decisions
based on this principle. Our Offerings use commercially reasonable
administrative, technical and organizational security measures to protect your
Personal Information from unauthorized or unlawful access, disclosure,
accidental loss, or damage. We require all service providers and contractors to
notify us if they are unable to meet its confidentiality and security
obligations. Additionally, we utilize trusted and industry recognized service
providers to process any Personal Information you provide in connection with
payments, such as credit card information.

IX. Your Choices On How We Use And Disclose Your Personal Information

Currently, we offer the following choices and methods by which you can control
how your Personal Information is used or disclosed in connection with the
Services:

A. Managing Your Preferences and Opt Outs

 1. Email Newsletters: You can opt-in to email newsletters, or unsubscribe at
    any time by logging in and accessing the My Account page where you will find
    newsletter/communication preferences. In addition, email newsletters include
    an option to unsubscribe from that newsletter and an option to either
    unsubscribe from all emails or a link to a preference center to manage your
    elections. For Haymarket Offerings that do not offer the subscription
    management page or for any related requests please send your email
    preferences to custserv@haymarketmedia.com. Please allow 3-5 business days
    for changes to take effect.
 2. Promotions: As a Haymarket customer you can choose to receive relevant
    offers, including offers via email, telephone and/or other channels, for
    Haymarket publications, seminars, events, Offerings. From time to time, we
    are also able to secure and offer to our customers specially-negotiated
    discounts and new products from other leading companies. If you would prefer
    not to receive such offers in the future, you can change your preference via
    the subscription management page which can be located by logging in and
    accessing the My Account page at the top right hand corner of the Offering.
    For Offerings that do not have such a  subscription management page, or for
    any further assistance, please send your email preferences to
    custserv@haymarketmedia.com.
 3. Print Subscription: You can correct or change your print subscription
    information by sending an email to custserv@haymarketmedia.com. After
    processing your change, it will take effect with the next available issue.
 4. Opt-out Option: You have the option to decide if you wish to receive,
    opt-out or unsubscribe from receiving a particular Offering provided by
    Haymarket by using the Opt-Out button or unsubscribe link typically found at
    the bottom of our emails. If you have any difficulty in updating your
    preferences or wish to be removed from all emails from all Haymarket
    Offerings, please contact us at custserv@haymarketmedia.com.
 5. Live and Online Events: In addition to Haymarket’s own events, Haymarket
    also produces and holds events for a variety of sponsoring companies
    (“Sponsors”). Participation at such sponsored events is made possible by
    Sponsors and Personal Information collected during the registration process
    of and engagement with such sponsored events is shared with those Sponsors.
    Haymarket, as part of providing such an Offering, collects and maintains
    such data and this Privacy Policy will govern how Haymarket uses such data.
    If you have any questions, please contact custserv@haymarketmedia.com.
    Sponsor may use such data for follow-up purposes, and such use would be
    governed by the individual Sponsor’s privacy policy available on their
    website.  Please contact the Sponsor directly with any questions, including
    to update your preferences.

B. Third Party Use Of Cookies And Other Tracking Technologies

 1. Third Party and Affiliated Links: Our Offerings may contain external links
    to other systems, sites, applications and communication platforms of third
    party service providers, suppliers, sponsors, advertisers and affiliates
    (“Third Party Sites”). We have no control over, and are not responsible for,
    the content of, or information gathered by, these Third Party Sites. We do
    not endorse any of these Third Party Sites or the products or services
    associated with such Third Party Sites merely because they are linked to our
    Offerings. Third parties may collect user data directly from you for their
    own use and shall use and collection is subject to Third Party Sites’ own
    privacy policies. We recommend that you review the privacy policies of these
    third parties before providing any of your Personal Information to such
    Third Party Sites.
 2. Interest Based Advertising: We do not presently use third-party advertising
    companies to serve interest based ads to you when you visit our Offerings.
    We may share Personal Information with service providers to facilitate
    programmatic buys or interest based advertisements from other companies
    elsewhere on the internet. You have the option to manage your preferences on
    interest based advertisements presented by third parties by adjusting the
    settings on your device and browser or via the  National Advertising
    Initiative Consumer Opt Out of Interest Based Advertising page. This will
    allow you to Opt Out of interest based advertising from NAI members, but you
    will continue to receive general advertisements and your preferences there
    will not impact your experience on our Offerings. Although this will allow
    you to Opt Out of Interest based advertising, you will continue to receive
    general advertisements. If we do work with such third-party advertising
    companies in the future, such companies may use information (not including
    your name, address, email address or telephone number) about your visits,
    activities and interests on the Offerings and other websites in order to
    provide advertisements about products and services that are of interest to
    you. We participate in Google Ad Exchange which is an open auction for
    advertising space and Google may use information it holds on the users of
    their applications to determine advertising placements. Visitors can opt out
    of Personalized Ads provided via Google by visiting Google’s My Ad Center at
    www.google.com/ads/preferences/.
 3. Cookies, Web Beacons and Pixel Tags: A “cookie” is a bit of data sent by a
    website through the browser to the computer of the user visiting the site,
    and enables the site to return the results the browser expects. Haymarket
    uses temporary, session-specific cookies to ensure visits to its website are
    smooth and customized for the visitor. Such cookies allow us to provide a
    visitor’s browser with information tailored to the visitor’s preferences and
    needs. Haymarket also uses permanent or persistent cookies that remain on a
    visitor’s computer after the visitor leaves a Haymarket website. If you do
    not want your browser to accept cookies, you can turn off the cookie
    acceptance option in the browser’s settings. However, disabling the cookie
    support function of the browser will prevent our website from functioning
    properly and you may not be able to fully utilize all of the site’s features
    and information. We use advertising companies to develop banner ads for our
    Offerings. These ads may contain cookies. These companies collect cookies
    sent to your browser through the banner ads and we do not have control or
    access to this data. Information may be collected from a third party through
    the use of cookies and web beacons to measure website traffic.
    Notwithstanding any other provision, we may also engage a data provider who
    may collect web log data from you (including IP address and information
    about your browser or operating system), or place or recognize a unique
    cookie on your browser to enable you to receive customized ads or content.
    These cookies contain no personal information. The cookies may reflect
    de-identified demographic or other data linked to data you voluntarily have
    submitted to us, e.g., your email address that we may share with a data
    provider solely in hashed, non-human readable form. To opt-out of these data
    cookies, please go to http://www.aboutads.info/choices. The cookies are
    classified in the following categories:
    1. Strictly Necessary Cookies
    2. Performance Cookies
    3. Functional Cookies
    4. Targeting Cookies

You can opt-out of each cookie category, with the exception of strictly
necessary cookies, by clicking on the “cookie settings” on each applicable
Haymarket website. Like many websites, Haymarket may also use pixel tags, also
known as beacons, spotlight tags or web bugs, to improve our understanding of
site traffic, visitor behavior, and response to promotional campaigns, as a
supplement to our server logs and other methods of traffic and response
measurement. Pixel tags are sometimes used in conjunction with small
Javascript-based applications, also for the purpose of traffic measurement. We
may also implement pixel tags provided by other companies, for the same purpose.
You can disable pixel tags by changing your browser settings to omit images and
disable Javascript; or there are commercial software packages available that can
omit pixel tags and most advertisements.

 4. Marketing: Haymarket uses all features of Google Analytics for Display
    Advertisers. Google Analytics does not store any visitor specific data and
    we will not use visitor specific data in any way related to Google
    Analytics, Google Adwords, and Remarketing. Haymarket uses remarketing with
    Google Adwords and analytics to display content specific advertisements to
    visitors that have previously visited our site when those visitors go to
    other websites that have the Google Display Network implemented. Haymarket
    and other contracted third-party service providers, including Google, use
    cookies together to inform, optimize, and serve ads based on visitors past
    visits to our website. Visitors can opt out of Google Analytics for Display
    Advertisers and opt out of customized Google Display Network ads by visiting
    the Ads Preferences Manager at www.google.com/ads/preferences/
 5.  “Do Not Track” Requests: Some web browsers have a “Do Not Track” feature.
    This feature allows you to tell websites you visit that you do not want to
    have your online activity tracked over time and across websites. These
    features are not yet uniform across browsers. As this is a browser setting,
    Haymarket does not monitor or respond to “Do Not Track” requests.

X. Children’s Online Privacy Protection Act Compliance

Online registration and Offerings’ usage is restricted to adults who are
professionally engaged in the businesses we serve.  As a business-to-business
company, our Offerings are not intended for minors and we do not knowingly
target or collect information from children under the age of 13. If you are
under 13 years of age, please do not provide any information on or to our
Offerings. If we learn that we have collected or received Personal Information
from a child under 13 years of age without verification of parental consent, we
will delete that information. If you believe we may have information from or
about a minor under the age of 13, please contact us at
custserv@haymarketmedia.com.

XI. DISCLAIMER

In today’s world, there is no surety of complete security of data, and
unauthorized access or system failures may undermine the security measures
implemented by companies. Our Offerings also use password encryption to protect
your privacy when you register for newsletters, events, and other Haymarket
related media, however, users are responsible for ensuring taking reasonable
measures in selecting strong passwords and ensuring the security of their own
devices used to access our Offerings.

XII. U.S. State Specific Privacy Rights

A. General: Customers residing in certain U.S. states may have specific
enumerated rights upon the enactment of applicable state laws such as in
California, Colorado, Connecticut, Virginia and Utah. These rights include a
right to access, correct, delete, opt-out of the sale, non-discrimination, and
data-portability of Personal Information, as applicable and explained in more
detail through this Privacy Policy.

B. Making Requests: Residents of these aforementioned states may exercise their
rights by contacting us at this toll-free number, Phone: +1 (888) 914-9661 PIN:
575 831, or by using the “Exercise Your Rights” interactive web form.

In order for Haymarket to process an “Exercise Your Rights” request, we ask that
you provide sufficient details about your request so that we may take
appropriate action.

Haymarket will make reasonable efforts to confirm your identity before
processing your request. We will do so by matching the name and email address
you provide in your request against the name and email address we have in our
system. We may ask you to take additional steps to help us validate your
identity associated with the Personal Information due to the nature of your
request.

Once the identity is verified, we will do our best to respond to your request as
soon as possible, and, in any event, no later than forty-five (45) days after
receiving your request.

After we have completed reviewing your request, we may store the information we
provide to you for a reasonable amount of time after fulfilling your request in
case you have additional inquiries. After the information is no longer
necessary, we will delete this information from our records.

C. Supplemental Disclosures for California Residents:

In addition to the information provided under Exercise Your Rights in this
Section XII B, (subject to certain limitations, verification of your identity
and based on the nature of your request) a California resident is permitted to
designate an authorized agent to make a request on their behalf in accordance
with California law. Haymarket may require that you provide the authorized agent
with written permission to act on your behalf and that the authorized agent
verify their identity directly with us. You may only make a request for access
and data portability twice within a twelve (12) month calendar year.

California Consumer Privacy Act and the California Privacy Rights Act have broad
definitions of “sale” and “sharing” with regard to the Personal Information
collected on our Offerings, or in connection with interest based advertising. As
a California resident, you may request that we not “sell” or, if applicable,
“share” your Personal Information going forward. This Opt-Out can be achieved by
submitting a request by using the “Exercise Your Rights” interactive web form,
or via the link titled “Do not Sell or Share My Personal Information” on the
bottom of an Offering’s webpage. Additionally, if the privacy settings on your
personal devices are set to allow the sending of any automated Global Privacy
Control signals, we honor such Global Privacy Control signals received in
connection with such opt out requests, to the extent required under applicable
law.

XIII. Contact Us

If you have any questions on our Privacy Policy, or questions about our handling
of your Personal Information and/or Financial Information, you can contact us at
data.privacy@haymarketmedia.com or write to us at:

Haymarket Media, Inc.

275 7th Avenue

10th Floor

New York, New York 10001

Attention: Data Privacy Officer

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