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Review ASAE’s Covid policies for in-person events.
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 1. Home
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 3. Policies
 4. Meeting Safety & Responsibility Policy

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 3. Meeting Safety & Responsibility Policy


MEETING SAFETY & RESPONSIBILITY POLICY

ASAE is committed to providing a safe, productive, and welcoming environment for
all meeting participants and ASAE staff. All participants, including, but not
limited to, attendees, speakers, volunteers, exhibitors, ASAE staff, service
providers, and others are expected to abide by this Meeting Safety &
Responsibility Policy. This Policy applies to all ASAE meeting-related events,
including those sponsored by organizations other than ASAE but held in
conjunction with ASAE events, in public or private facilities.


IN-PERSON EVENT VACCINATION POLICY

Read the Vaccination Policy




RESPONSIBLE DRINKING

At most ASAE networking events both alcoholic and non-alcoholic beverages are
served. ASAE expects participants at our events to drink responsibly. ASAE and
Meeting host event staff have the right to deny service to participants for any
reason, and may require a participant to leave the event.


PERSONAL SAFETY AND SECURITY

ASAE works diligently to provide a safe and secure environment at its meetings
and events by working with venue staff to make sure meeting participants are
safe. We ask that all attendees report any questionable or concerning activity
to ASAE staff so that they can take immediate action. No concern is too small,
if you see something, say something.

 * Be aware of your surroundings at all times.
 * Use the buddy system when going to and from the event venue, networking event
   locations during early or late hours.
 * Don’t wear your meeting badge on the street. Take it off as soon as you leave
   the building/venue.
 * Don’t carry a lot of cash or credit cards. Leave in your hotel room safe.
 * Don’t leave personal property unattended anywhere, anytime.

If it is an emergency or if you need immediate assistance, you should ask any
ASAE staff member or the on-site security personnel to help you.


UNACCEPTABLE BEHAVIOR

 * Harassment, intimidation, or discrimination in any form.
 * Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, ASAE
   staff member, service provider, or other meeting guest.
 * Examples of unacceptable behavior include, but are not limited to, verbal
   comments related to gender, sexual orientation, disability, physical
   appearance, body size, race, religion, national origin, inappropriate use of
   nudity and/or sexual images in public spaces or in presentations, or
   threatening or stalking any attendee, speaker, volunteer, exhibitor, ASAE
   staff member, service provider, or other meeting guest.
 * Disruption of presentations at sessions, in the exhibit hall, or at other
   events organized by ASAE at the meeting venue, hotels, or other
   ASAE-contracted facilities.
 * Disruption of presentations, online or in-person at sessions, or at other
   events organized by ASAE online or at the meeting venue, hotels, or other
   ASAE-contracted facilities. All participants must comply with the
   instructions of the moderator and any ASAE event staff.
 * The recording or transmission of any education sessions, presentations,
   demos, videos, or content in any format is strictly prohibited.
 * Presentations, postings, and messages should not contain promotional
   materials, special offers, job offers, product announcements, or solicitation
   for services. ASAE reserves the right to remove such messages and potentially
   ban sources of those solicitations.
 * Any direct selling of products/services offered by speakers, industry
   partners, or consultants in any public area of the virtual platform or
   in-person, is prohibited. Many of the engagement conversations are based
   around knowledge and expertise and are not categorized a direct sales pitch.
   Selling must be conducted during mutually agreed upon private video, audio,
   or text conversations.
 * Participants should not copy or take screen shots of Q&A or any chat room
   activity that takes place in the virtual space.


PRIVACY POLICY

Your data privacy and security are important to us. When you register for this
event, ASAE will process your data in accordance with our legitimate interests
for hosting an industry event and for being a community-based organization.
Please review our privacy policy, including how to exercise your rights under
the GDPR.

ASAE has zero-tolerance for any form of discrimination or harassment, including
but not limited to sexual harassment by participants or our staff at our
meetings. If you experience harassment or hear of any incidents of unacceptable
behavior, ASAE asks that you inform Michelle Mason, FASAE, CAE, President and
CEO, mmason@ asaecenter.org, 202-626-2780, so that we can take the appropriate
action.

ASAE reserves the right to take any action deemed necessary and appropriate,
including immediate removal from the meeting without warning or refund, in
response to any incident of unacceptable behavior, and ASAE reserves the right
to prohibit attendance at any future meeting.












VACCINATION POLICY FOR IN-PERSON EVENTS

ASAE’s number one priority is the health and safety of our event participants. 
Our goal is to hold a safe event, recognizing it is not possible to remove
all risks, in particular concerning COVID-19. ASAE will put required measures in
place to provide a safe environment for its event attendees. 

Read More

 


FIGHTING SEXUAL HARASSMENT

ASAE has joined other leading organizations in the events industry in taking the
Events Industry Sexual Harassment Task Force Pledge, which affirms our
commitment to combating sexual harassment at meetings and events everywhere.

Read More

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American Society of Association Executives™ (ASAE), 1575 I St. NW, Washington,
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