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ASBESTOS INSIGHTS


MANAGE YOUR DOCUMENTS = MANAGE YOUR ASBESTOS

by Brett Millward • 09 Oct, 2020
We are very often get asked to do asbestos surveys on portfolios of properties
only to find when we get on site that there already is at least one, if not
more, asbestos surveys of the properties in existence. The problem is an
understandable one, the properties may have changed ownership (perhaps several
times) and the current owners feel they can't verify the quality of the previous
surveys, they may not know that there is an existing survey/s, as the only
copies are paper documents in an office somewhere, or there may have been so
many potential changes within the property (e.g. asbestos removed) that they
just want a fresh start. From our point of view we could rub our hands together
and think 'Great, more work' but at Independent Environmental we don't like to
work like that. We advise our clients to do the following, or we will do it for
them of course:- Take time to do a document search and gather all documents
relating to asbestos for a property, this would include management surveys,
refurbishment surveys, re-inspections, air tests, removal records, clearance
certificates etc.; Audit the information to see if it is accurate. This may be
done by a re-inspection, which may well be due, or may involve checking the
credentials of the surveying companies and the quality of their reports; Check
areas where removal has taken place, has it been done properly (sorry, but from
experience you may be disappointed in this regard)? Check whether plans are
accurate; Put processes in place to regularly collect new documents and use them
to update this information; If you haven't done so already re-inspect all
asbestos containing materials to check if there have been any changes in their
condition, or their vulnerability. Finally when you have done all this, make
sure you don't make this common mistake, DON'T USE THE RE-INSPECTION REPORT AS
YOUR ASBESTOS REGISTER. You will one day regret doing that as it exposes you to
all kinds of problems. This is an all too common mistake. Rather develop a
simple easy to read asbestos register that can be used on site, to not only tell
those that need to know where the asbestos is, but also to tell them where and
where hasn't been surveyed, and to what level it's been surveyed (I'll do more
on asbestos register in another blog). These methods may seem time consuming but
if you have a portfolio of properties I promise it will save you thousands and
be far safer than just having another survey. We recently got asked to do more
than £130,000 of surveys. Instead we encouraged the client to let us follow this
method and we believe we will save them £100,000 and prevent them ending up in
exactly the same place 5 years from now. This method of managing documents is a
much more robust method of managing asbestos. If you would like us to talk to
you more about this subject please don't hesitate to contact us. Som in
conclusion, managing your documentation is a key element to managing your
asbestos.



WHO WE ARE

Independent Environmental was established in 2009 specialising in asbestos
management systems, consultancy, training, surveys and sampling.
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COME AND VISIT

Address: 14 Stockwell Street, Leek, Staffordshire, ST13 6DS
Mail: brettmillward@independentenvironmental.com
Phone: 01538 372527 or 07775 635517
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ASBESTOS CONSULTANCY

Having worked with many major UK companies we can offer expert help and advice
regarding the management of asbestos containing materials.
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