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CYBERSECURITY AND E-SIGNATURE: WHAT YOU NEED TO KNOW

“If I had asked people what they wanted, they would have said faster horses.” -
Henry Ford, on his innovations in automobile manufacturing.

Cybersecurity and electronic signatures. How do you know if electronic
signatures are secure? Many customers have concerns and questions about
cybersecurity for electronic signatures. The debate on the safety of e-signature
versus a traditional pen-and-paper signature is a perfect example of a user's
concerns. It’s easy to worry about cybersecurity and e-signatures while
overlooking flaws in the analogue option. The truth is that electronic
signatures can be more secure than paper and ink. Here’s everything you need to
know about e-signatures and cybersecurity.


SECURITY RISKS OF PAPER SIGNATURES

Before digital alternatives, pen-and-paper signatures were the most secure
option. Ideally, you would have a witness to the signing to verify the signer’s
identity. If the signature’s authenticity ever came into doubt, a signature
forensics expert could verify it. What’s more, the paper copy could be stored
for an indefinite time; we have signed documents that are centuries old.

If you have a home office, you know the risks of paper signatures: children,
dogs, spilt coffee, unruly filing cabinets, the vacuum cleaner, and gusts of
wind. It's risky business to sign paper documents even in the comfort of your
own home. And, of course, paper signatures are vulnerable to fire, flood and
other natural disasters. You can solve that problem by making copies, but that
introduces another opportunity for tampering. Or you could scan all the
documents into a computer system — but then they’re just e-signatures without
the additional security an e-signature platform provides.


CYBERSECURITY AND E-SIGNATURES

E-signatures can be more secure than their paper counterparts.

Electronic signatures have many layers of security and authentication built into
them, along with court-admissible proof of transaction:

 * Electronic record: Unlike wet signatures, e-signatures also come with an
   electronic record that serves as an audit trail and evidence of the
   transaction. The audit trail includes the history of actions taken with the
   document, including the details of when it was opened, viewed and signed. If
   one of the signers disputes their signature, or if there’s any question about
   the transaction, this audit trail is available to all participants in the
   transaction and can help resolve such objections.
 * Certificates of completion: Detailed certificates of completion can include
   specific details about each signer on the document, including the consumer
   disclosure indicating the signer agreed to use e-signature, the signature
   image, key event timestamps and the signer's IP address and other identifying
   information.
 * Tamper-evident seal: Once the signing process is complete, all documents are
   digitally sealed using Public Key Infrastructure (PKI), an industry-standard
   technology. This seal indicates the electronic signature is valid and that
   the document hasn’t been tampered with or altered since the date of signing.

The right e-signature solution should be able to provide all of the above. In
addition, they should have certifications from neutral third parties that prove
their claims. The ISO 27001:2013 certification is the highest level of global
security assurance available.


WATCH OUR EVENT ON-DEMAND: CYBER RISKS - HOW TO STAY A STEP AHEAD

Hear from Louis Theroux, former Anonymous hacker, Lauri Love and Harper Reed,
former CTO of the Obama 2012 campaign.
 * WATCH NOW


TYPES OF DOCUMENTS THAT CAN BE SIGNED ELECTRONICALLY

Virtually any business agreement that can be signed with a pen and paper can be
an e-signature document:

 * Purchase agreements
 * Employment contracts and offer letters
 * Power of attorney forms
 * Rental agreement forms
 * Profit and loss statements
 * Tax forms
 * Proposals
 * Statements of work template

And many more.

In the EU and the UK, there are laws that give electronic signatures the same
validity as wet ink signatures in most cases. England, Wales, and Northern
Ireland have legally recognised electronic signatures since 2002. Then following
the introduction of the eIDAS Regulations in 2016, eSignature can help you to
collect electronic signatures in a safe and compliant manner.


CHOOSE A PLATFORM YOU CAN TRUST

DocuSign is trusted by over 1 million customers in countries around the world.
DocuSign has been used by over 1 billion users for things that mean the world to
them like new job offers, college applications, new car rental leases, home
purchasing or, new business deals. DocuSign offers secure e-signatures. From
drafting the agreement to signature to storage, DocuSign has you covered.


WHAT TYPE OF DOCUMENTS CAN BE SIGNED ONLINE SECURELY?

Electronic signatures are secure and legally valid, and in the EU and the UK,
there are laws that give electronic signatures the same validity as wet ink
signatures for most documents. So you can sign most documents online securely,
including employment contracts, sales contracts, rental agreements, statements
of work, employee letters and more.


ELECTRONIC SIGNATURES AND CYBERSECURITY - HOW SAFE ARE ELECTRONIC SIGNATURES?

Electronic signatures are safer than wet signatures because they have many
layers of security and authentication built into them. Electronic signatures
come with electronic records that serve as an audit trail, certificates of
completion and a tamper-evident seal. Find out more about electronic signature
security.


EXPERIENCE THE BENEFITS OF ESIGNATURE FOR YOURSELF

Register for a 30-day free eSignature trial.
 * TRY IT NOW

Author
Mangesh Bhandarkar
GVP, Product Management
Published
February 20, 2023
Related Topics
 * Security and privacy
 * Electronic Signature

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