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Submission: On July 20 via api from FR — Scanned from GB
Effective URL: https://www.storetec.net/services/document-scanning?utm_medium=email&utm_term=08304fb4-0a08-ed11-a2c5-44a842045dc4&ce=ela...
Submission: On July 20 via api from FR — Scanned from GB
Form analysis
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Text Content
London | Manchester | Birmingham | Newcastle | Hull Secure your data - call (0800) 612 4065 Quick Quote Contact Us Today * Home * About Us * About * Accreditations * Clients * Awards * Corporate Social Responsibility * Services * Scanning Services * Document Scanning * Archive Scanning * Large Format Scanning * Medical Record Scanning * Book Scanning * Microform Scanning * Microfiche Scanning * Microfilm Scanning * Aperture Card Scanning * Archive Storage Services * Document Storage * Scan on Demand * i-Trac Records Management * Document Shredding * Tape Rotation * Digital Storage * FreeDocs Document Management * Digital Mailroom Services * Data Capture * Invoice Capture * Forms/Survey Capture * Barcode Capture * Resources * Data Protection – GDPR * Industry Knowledge * Partners * Careers * Accreditations * Videos * Blog * Case Studies * Contact Us * Menu * How * Benefits * FAQ's * Experience * Accreditations Contact Us Today DOCUMENT SCANNING SERVICE DIGITISING PAPER DOCUMENTS INTO SECURE & ACCESSIBLE ELECTRONIC RECORDS. Storetec are leading providers of high-quality, accredited scanning services with one of the largest digitisation facilities in Europe. * Reduce operational costs * Free consultation * Save time & resources * ISO 27001 Information Security * Utilise office space * ISO 9001 Quality Management Get a free quote OUR CLIENTS INCLUDE: prev next HOW DOES OUR DOCUMENT SCANNING SERVICE WORK? 1 - COLLECTION We will pack and collect the documents from your office through our internally managed fleet of tracked vehicles. For large-scale projects, a collection schedule will be arranged to suit your diary. 2 - PREPARATION On arrival, all archive boxes are booked onto our internal tracking system and transferred to production where each document is manually prepared for scanning (removal of paperclips & staples). 3 - SCANNING Our experienced technicians will scan your documents in B&W or colour, exporting the digital image to your preferred format (e.g.PDF). Electronic records will also be indexed and structured to suit your requirements. 4 - DELIVERY Electronic documents are uploaded to the cloud, enabling flexible, remote access and effective document management. Alternatively, you can choose access via SFTP or an encrypted hard-drive. DOCUMENT SCANNING BENEFITS REMOTE WORKING In today’s climate, it's now more important than ever employees can access business-critical documents remotely. As we’ve learnt, digital, flexible access could make the difference between continued operations and potential closure. SAVE MONEY & RESOURCES With quick, efficient access to your paper documents, your employees can focus resources on important business activities. Digital access to documents also means you no longer have to pay on-going storage fees to retain your paper archives. ENHANCED SECURITY Digital access to documents removes the risk of misplacing or losing important information. Furthermore, with an inventory of all records you can easily manage retention guidelines and ensure your business is GDPR compliant. Do you need our services? Contact us today on 0800 612 4065 FAQS WHY STORETEC? Many businesses today are deciding to switch to a digital archive using document scanning as a solution. Here at Storetec, we offer a range of document scanning services across the entire UK with our specialised doorstep collection service to businesses both in the Public and Private sector. Storetec are one of the leading UK providers for document scanning services. The experience built by digitising millions of documents per month ensures that you will be given the best advice and assistance with the facts and the options necessary to help. Continued investment in the latest equipment from the worlds best manufacturers ensures that our services are second to none. If you're considering a document scanning project, speak to Storetec, we're sure you won't be disappointed. WHAT IS DOCUMENT SCANNING? Document scanning is the process used to capture information contained on paper documents and convert it into electronic documents such as PDF, TIFF, or JPEG. The reality today is that every smartphone or digital camera can capture an image off a piece of paper and present it digitally.This is ok if you have a handful of pages but what if you have thousands, or hundreds of thousands? For anything more than a few pages you will need specialist equipment. Today’s imaging equipment can range in price from a few hundred pounds for a basic desktop machine through to hundreds of thousands for the latest, state-of-the-art production machines. WHAT HAPPENS WHEN I OUTSOURCE MY DOCUMENT SCANNING? Consultation - Initially we like to have a face to face meeting which is offered free of charge, in order to understand your current circumstances, objectives and future scanning needs. At this meeting, we will review the archived documentation you have and provide you with formal advice on the most cost-effective scanning solution. We will then create a tailored proposal document for you including the estimated cost to complete the project. To arrange a free consultation, simply contact us. Collection - The logistics team will contact you to arrange the most convenient date and time to collect the documents from your premises, offsite storage or an incumbent storage provider. We collect from across the UK and Europe, so it doesn't matter where you're based. The volume doesn't matter either, whether it’s a small project of several archive boxes or a large project of several thousand, we handle all of the logistics for you. Production- Once in production, each box of documents is allocated to the preparation team who remove all fastenings, folders, staples, paperclips and bindings. Each team member is only allocated 1 box at a time and completes the preparation of this box before commencing a new one to eliminate any chance of document cross-contamination during document scanning. Access - We can return the digital images to you either via SFTP or encrypted hard drive. Alternatively, you may choose to access the images online using our cloud-based hosting system, FreeDocs. Store or Shred - Depending on what you need, we either take your original paper documents back to your premises, store them in our facility and/or shred and recycle them in line with your document retention policy. WILL I NEED TO KEEP THE ORIGINAL DOCUMENTS? All the documents we digitise are processed in full compliance with British Standard Institute BIP0008 for the 'evidential weight and legal admissibility of information stored electronically', meaning you don't necessarily need to keep the paper copy. If you're nervous about shredding, we can place your documents in secure storage for as long as you need. IS IT BETTER FOR US TO PERFORM DOCUMENT SCANNING IN-HOUSE OR TO OUTSOURCE THE PROJECT? This depends on your needs and volumes. If you have a very small volume of documents, it’s probably best to digitise the documents yourself using small desktop scanner. If you have large volumes (i.e. many thousands), it’s best to outsource the scanning to a professional company like Storetec. This will cost you less than investing in equipment, software and the largest cost of all, manpower. We use high quality, high-speed imaging equipment from manufacturers around the world, which generate excellent image quality and keep costs down due to their speed. You also benefit from our quality assurance procedures and ISO quality standards. HOW CAN I BE SURE MY DATA IS IN GOOD HANDS? We understand how sensitive and confidential your data is, so let us assure you, we have all the accreditations and security provisions in place to take care of your records. We handle sensitive data on a regular basis and our staff have gone through a strict vetting procedure, as well as signing a non-disclosure agreement that covers them for life. If in doubt, visit us for a tour around the production bureau, we know you won't be disappointed. HOW MUCH DOES A DOCUMENT SCANNING SERVICE COST? We offer a FREE, no-obligation quote for our document scanning services. All you have to do is call (0800) 612 4065 or fill out our online form. Remember, all paper documents are different so document scanning prices will depend on a variety of details including quality, size and volume. DECADES OF EXPERIENCE The Storetec team have been scanning, storing and managing critical business documents for decades. With one of the largest scanning bureaus in Europe, we are capable of digitising any type of document you have including large format drawings, books, medical records, old archives, microfiche, microfilm and more! Every scanning project starts with us an initial face to face or virtual consultation to provide free advice on the best way to approach the project. With our years of experience, we can also advise on retention guidelines, GDPR and all other critical considerations. Simply contact us to arrange your free consultation today. LOCAL DOCUMENT SCANNING SERVICES If you're looking for a secure and experienced document scanning company, then look no further. With a dedicated logistics team, we can collect your archive of documents from any office location or third-party storage provider across the UK or Worldwide. Our weekly collection points include London, Manchester, Birmingham, Liverpool, Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton. If you have offices outside of the EU, we will create a tailored collection schedule utilising air freight and shipping as the main mode of transportation. WHY STORETEC ACCREDITATIONS All records are digitised in full compliance with British Standard BIP0008 for the 'evidential weight and legal admissibility' of electronic documentation. Our scanning operations are regularly audited and we're accredited to several world-recognised frameworks including ISO 27001 for Information Security. Find out more EXPERIENCE With decades of experience in the document management industry, we're experts when it comes to digitising documents. Over the years we've invested in the latest scanning equipment enabling us to digitise a range of documents for some of the most well-known organisations across the world. Find out more SECURITY Our state-of-the-art scanning bureau has been designed to meet the highest standards of document management, security and protection. In addition, all Storetec staff have been fully DBS checked and have signed non-disclosure agreements for your peace of mind. Find out more Ready to get started? Receive your free quote today WHAT OUR CLIENTS SAY... > Storetec has been very helpful and accommodating with the standard of work > being carried out consistently high. There has been good communication > throughout and any queries dealt with promptly. Bodycote H.I.P Ltd prev next CONNECTED SERVICES Document Shredding Following project completion, we can arrange for your paper documents to be securely shredded in line with British Standards. All paper waste is 100% recycled. FreeDocs Document Management Access your scanned documents instantly and securely on Storetec's cloud-based based document management system FreeDocs! Large Format Scanning Are some of your paper documents larger than A4 in size? No problem! We can scan documents from A2, A1, A0 - 4A0 in size. RELATED CASE STUDIES Document Scanning HOW OUR SERVICES ENABLED ONE OF THE LARGEST INSURANCE BROKERS IN THE WORLD MOVE OFFICES How document scanning allowed the client to consolidate documentation from 5 insurance companies. READ MORE > Document Scanning HOW WE HELPED A GLOBAL MANUFACTURER REVIEW, PLAN AND IMPROVE Our experienced team provided the client with a comprehensive audit of their current services. READ MORE > Document Scanning DOCUMENT SCANNING HELPS LEISURE FIRM SAVE TIME Now our client can enjoy quick, easy, 24/7 access and sharing of their files from anywhere in the world. READ MORE > GET IN TOUCH TO DISCOVER YOUR DIGITAL SOLUTION TODAY. Want to arrange a free consultation? Just let us know! * Call us on (0800) 612 4065 * Email us direct sales@storetec.net * Live chat In a rush? Why not have a chat about the project or request a quotation over live chat. * Virtual Meeting We are available for conference or video calls on your preferred platform. Service: Document Scanning Document Storage FreeDocs Document Management Service: Document Scanning Document Storage FreeDocs Document Management By ticking this box, I confirm that I have read and fully understood Storetec’s Privacy Policy which outlines how my data will be handled. * © 2022 Storetec Services Ltd * Terms & Conditions * Privacy Policy * FreeDocs End User Licence Agreement * Modern Slavery Act * Site Map Registered Office: Sidings Business Park, Freightliner Road, Hull, East Yorkshire, HU3 4XA. Reg No. 4719444, VAT No. 845498579 RECEIVE YOUR FREE QUOTE Simply let us know the size of your paper archive and let us do the rest Large Cabinet 18,000 pages 4 Drawer Cabinet 12,000 pages 3 Drawer Cabinet 9,000 pages Archive Box 1,800 pages Lever Arch Files 500 pages File 100 pages Large Format Microfilm Reels Microfiche Slides Aperture Cards Books Total Estimated pages: 0 Request a free quote Scanning Services * Scanning Services * Document Scanning * Archive Scanning * Large Format Scanning * Medical Record Scanning * Book Scanning Microform Scanning * Microform Scanning * Microfiche Scanning * Microfilm Scanning * Aperture Card Scanning Archive Storage Services * Archive Storage Services * Document Storage * Scan on Demand * i-Trac Records Management * Document Shredding * Tape Rotation Digital Services * Digital Storage * FreeDocs Document Management * Digital Mailroom Services * Data Capture * Invoice Capture * Forms/Survey Capture * Barcode Capture Resources * Data Protection – GDPR * Industry Knowledge * Partners * Careers * Accreditations * Videos Close menu