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          <p class="form_head">We look forward to hearing from you.</p>
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          <option value="">What can we help you with?</option>
          <option value="Incentives - Transactional">Buying giftcards or ecodes </option>
          <option value="Incentives - Transactional">Reward &amp; Recognise Employees </option>
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            class="mktoField"><label for="mktoCheckbox_42434_0_17097363402090.40294227523709214" id="LblmktoCheckbox_42434_0">Add my email to your mailing list so I can keep up with industry insights and innovations from Blackhawk Network.</label>
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 * Solutions
    * All solutions
    * Gift Cards & eGifts
    * Rewards & Incentives
    * Employee Benefits
    * Payments
   
   
   ALL SOLUTIONS
   
   Blackhawk Network champions flexibility and convenience with options like
   prepaid gift cards, incentive programs, and digital payments.
   
   Learn more
   
   
   23 GIFT CARD PROGRAM BEST PRACTICES FOR YOUR BEST 2023
   
   If we've learned anything over the last few years, it's that you have to stay
   flexible. From shopper behavior to technology…
   
   View Details
   
   
   GIFT CARDS & EGIFTS
   
   Whether you’re selling your gift cards or want to offer a gift card category
   in-store or online, our gift card management solutions can help build your
   business.
   
   Learn more
   
   GIFT CARDS & EGIFTS
   
    * Buy gift cards now
    * Sell gift cards
    * Distribute gift cards
    * Product overview
    * Programme management
    * Christmas
   
   
   23 GIFT CARD PROGRAM BEST PRACTICES FOR YOUR BEST 2023
   
   If we've learned anything over the last few years, it's that you have to stay
   flexible. From shopper behavior to technology…
   
   View Details
   
   
   REWARDS & INCENTIVES
   
   We offer compelling rewards that support your customer, employee or sales
   incentive program goals.
   
   Learn more
   
   REWARDS & INCENTIVES
   
    * Buy gift cards now
    * Customer engagement
    * Employee incentives
    * Incentive resellers
    * Product overview
    * Sales Incentives
    * Support & Services
    * Christmas
   
   
   23 GIFT CARD PROGRAM BEST PRACTICES FOR YOUR BEST 2023
   
   If we've learned anything over the last few years, it's that you have to stay
   flexible. From shopper behavior to technology…
   
   View Details
   
   
   EMPLOYEE BENEFITS
   
   Whether you’re building a benefits package from scratch or enhancing your
   existing offerings – we have a benefits solution to suit your business.
   
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BREADCRUMB

 1. Resources
 2. Using gift cards as a non-taxable trivial benefit

Image

Sep 20, 2023


USING GIFT CARDS AS A NON-TAXABLE TRIVIAL BENEFIT


SAVE UP TO £26.90 PER TRIVIAL BENEFIT THAT YOU GIVE

 

WHAT IS A TRIVIAL BENEFIT?
 

In April 2016, HMRC introduced trivial benefits to allow businesses to gift
staff small everyday perks, such as birthday and seasonal gifts, without paying
tax or national insurance on them.

Up until that point you would have found yourself recording every gift you gave
employees on your end of year record.

Of course, there are some limitations to non-taxable benefits which are defined
below.

The trivial benefit…

 * Must cost you £50 or less per employee
 * Cannot be a cash payment - this includes a voucher for cash
 * Is not given as a reward or incentive
 * Is not mentioned in an employee’s contract as a perk, i.e. it’s not a
   benefit-in-kind
 * Directors of ‘close’ companies do not exceed £300 per year

CAN I GIVE GIFT CARDS AS A TRIVIAL BENEFIT?

Many businesses give gift cards and gift vouchers to employees as an incentive
or a reward for services. What companies often don’t realise is that some of
these gift cards could be recorded as a trivial benefit, which means you’d save
your business money on income tax and national insurance payments.

If you give gift cards to your employees for special occasions such as birthdays
and Christmas, then you can, and you should, be giving them as a trivial benefit
– not a benefit-in-kind.

Don’t get caught out however with cash based gift cards, for example prepaid
Mastercards. These will come under HMRC’s “it is not cash” exempt rule.

There are plenty of occasions where you can give your employees a gift card, up
to the value of £50, and record it as a trivial benefit. Common examples
include:

 * Easter gifts
 * Wedding presents
 * Anniversary gifts – not work anniversaries though as this is deemed as a
   reward
 * New baby gifts
 * Housewarming gifts
 * New job and farewell gifts
 * Welcome gifts for new employees
 * Lunch, dinner or drinks with colleagues
 * Refreshments out of the office, such as coffees and teas
 * Purchasing new work attire ahead of new business pitches or events
 * Bank holiday treats

HOW MANY TRIVIAL BENEFIT GIFT CARDS CAN I GIVE IN A YEAR? IS THERE A LIMIT?

This is a really good question. You must be thinking by now you could save your
business a lot of money here. And you’re right to think this, as yes, within
reason you can!

There is no annual limit on how many trivial benefit gift cards your business
can hand out, however you must stick to the trivial benefit rules. That means
each gift card must not exceed a £50 cost per employee.

Theoretically, you could give employees gift vouchers to the value of £50 every
day of the working year. However, HMRC would no doubt view this activity as
suspicious and it would be hard to justify the trivial benefit wasn’t part of a
reward or benefit-in-kind.

As a rule of thumb, watch out and make sure your trivial benefit gift card
doesn’t go over £50 either – even if it’s by 1p. HMRC will make you pay tax and
national insurance on the full amount, not just on the penny.

HOW MUCH MONEY COULD MY BUSINESS SAVE USING GIFT CARDS AS A TRIVIAL BENEFIT?

You can use giving gift cards or vouchers as a trivial benefit to your
advantage. Adhoc gifts to employees that go through payroll may end up getting
mixed up in tax and national insurance. However, presenting these items as a
gift card makes it a lot easier to identify the trivial benefits, against the
non-trivial benefits. Plus, by recording these correctly, you could save your
business up to £26.90 each time!

Here’s an example:

GIFTS PAID THROUGH PAYROLL VS TRIVIAL BENEFIT GIFT CARD



WHICH OF OUR PRODUCTS CAN YOU GIVE AS A TRIVIAL BENEFIT?


CHOICE GIFT CARDS



 

Choice Gift Cards can be given to your employees as a trivial benefit as long as
each gift card doesn’t exceed the £50 limit.

These particular gift cards are ideal for targeting specific audiences as they
group well-known retailers together to make a thoughtful, personal, and flexible
gift.

WHAT OCCASIONS COULD I GIVE A CHOICE GIFT CARD AS A TRIVIAL BENEFIT?

 * Fashion Choice – give employees a Fashion Choice gift card to purchase new
   workwear attire ahead of a business pitches or social functions
 * Spa Finder - these gift cards are ideal for employee wedding presents and
   could be given to a group of peers to throw a mini-hen do
 * Kids Choice – perfect for employees expecting a baby
 * Restaurant Choice – take employees out for a company lunch using our
   Restaurant Choice gift cards. As long as each gift card doesn’t exceed £50
   you’ll be able to cover the full cost of the meal as a trivial benefit

 

ONE4ALL GIFT CARDS



 

One4all is our multi-retailer gift card that’s often given to employees as part
of a company-wide reward scheme and incentive programme. However, did you know
you can also give a One4all gift card (up to the value of £50) as a trivial
benefit too?

As One4all allows employees to shop with over 130 brands across retail, leisure,
and entertainment sectors, the gift cards make great presents for many
occasions.

WHAT OCCASIONS COULD I GIVE A ONE4ALL GIFT CARD AS A TRIVIAL BENEFIT?

 * Birthdays – employees will enjoy choosing where, when and how they spend
   their birthday gift
 * Christmas – One4all gift cards work well for large and diverse workforces at
   Christmas as there are so many brands for employees to choose from
 * Wedding and engagement presents – it’s hard to know whether newlyweds want
   something for their home, money towards a honeymoon, or a bottle of bubbly to
   celebrate. Give employees control over how they spend their gift and you can
   be confident they’ll be happy with the outcome

 

SELECT CODES



 

Select is a platform that allows businesses to reward employees instantly by
emailing or texting a code that can be redeemed for a gift card.

Very few companies realise they can also use Select Codes to fulfil trivial
benefits for employees. As long as you issue a Select Code as a ‘gift’, not a
‘reward’ and the value doesn’t exceed £50, the mechanic can be an effective way
to manage trivial benefits for a large workforce.

WHAT OCCASIONS COULD I ISSUE A SELECT CODE AS A TRIVIAL BENEFIT GIFT FOR
EMPLOYEES?

 * Annual events such as Easter – issue a Select Code that allows employees to
   purchase chocolate gifts for themselves, family and friends ahead of Easter
 * Welcome gift for new employees – say “welcome” to new employees by sending
   them a Select Code to spend on themselves in the first month of their
   employment
 * Bank holiday boosters – send Select Codes to employees ahead of Bank Holidays
   to treat themselves to something they can enjoy over the long weekend

 

VOUCHERSTORE



 

Voucherstore is an online platform that gives employees 24/7 access to
discounted gift cards. Voucherstore is often rolled out as a benefit-in-kind for
employees, however you can use the platform for trivial benefits.

Gift employees a trivial benefit using Voucherstore by giving them free rein to
choose a gift card of their choice (up to the value of £50).

WHAT OCCASIONS COULD I USE VOUCHERSTORE TO GIVE A TRIVIAL BENEFIT TO AN
EMPLOYEE?

 * Birthdays – access to Voucherstore allows employees to choose their own gift
 * Weddings – let newlyweds choose how they spend their gift by choosing the
   right gift card for them
 * New home – every employee will have their own style when it comes to
   interiors. Congratulating employees on their new home with access to
   Voucherstore means they can buy something they really want for their new
   place
 * New baby – many employees won’t know if they’re expecting a boy or a girl,
   therefore the ability to choose what gift card they want will bring
   new-baby-shopping-pleasure to new parents

GIFT CARD STORE FOR BUSINESS




An easy way to purchase trivial benefit gifts in bulk is using Gift Card Store
for Business. You simply log on, select the amount of gift cards you want,
select the value (remember, a maximum cost of £50 per gift card) and then enter
the recipient(s) and delivery details. It certainly makes being organised for
occasions, such as employee birthdays, easier and more manageable for HR and
finance departments!

OCCASIONS YOU COULD BULK BUY TRIVIAL BENEFIT GIFT CARDS USING GIFT CARD STORE
FOR BUSINESS:

 * Birthdays – bulk buying gift cards for employee birthdays makes it easy to
   produce gifts at the right moment
 * Christmas – be prepared for Christmas by bulk buying your festive employee
   gifts well in advance of the event
 * New staff welcome gifts – it pays to have a stash of “welcome” gift cards in
   the office as it means less admin when new employees arrive
 * Team lunches – if you know teams will lunch on a frequent basis it’s
   worthwhile bulk buying Restaurant Choice or One4all Gift Cards. It makes
   trivial benefit admin a lot easier for planned and adhoc lunches

 

If you’re interested to find out more about how your business could save money
using our gift cards and services for trivial benefits, contact us today.

 

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Blackhawk Network provides a range of products and services in the UK through
various companies some of which are authorised in the UK and regulated by the
Financial Conduct Authority. These include Cyclescheme Limited with Firm
Reference Number 742049. Our prepaid cards are issued by GVS Prepaid Ltd, an
Electronic Money Institution authorised in the UK by the Financial Conduct
Authority with Firm Reference number 900230. The Financial Ombudsman Service is
available to assist with any complaints from individuals or small businesses
about our products or services.



The One4all and One4all Favourites Gift Card (excluding Restaurant Favourites)
is issued by GVS Prepaid Limited. GVS Prepaid Limited is a company incorporated
in England and Wales under company number 09193070, having its registered office
at Westside, London Road, Hemel Hempstead, Hertfordshire, HP3 9TD and is
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The Pure & bYond cards are issued by GVS Prepaid Ltd, an Electronic Money
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GVS Prepaid Ltd’s company registration number is 09193070 and its registered
office is at Westside, London Road, Hemel Hempstead, HP3 9TD.



The Restaurant Favourites Gift Card is managed by GVS Prepaid Limited. It is not
an electronic money product pursuant to the Financial Conduct Authority under
the Electronic Money Regulations 2011 and as such does not benefit from the
safeguarding benefits of electronic money. GVS Prepaid holds funds outstanding
on this product in a bank account that is separate and segregated from its
assets.



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