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EXCEL VLOOKUP FROM ANOTHER SHEET – EXCEL FORMULA VLOOKUP

January 4, 2023 2023-01-12 8:39


EXCEL VLOOKUP FROM ANOTHER SHEET – EXCEL FORMULA VLOOKUP

Blog
January 4, 2023


EXCEL VLOOKUP FROM ANOTHER SHEET – EXCEL FORMULA VLOOKUP

Have you ever tried using the VLOOKUP function?

If not, then here in this post you will get to know how you can use Excel
VLOOKUP from another sheet with ease. Basically, VLOOKUP is a well-known
function used to reference columns from the same sheet or you can even use it to
refer to another sheet or workbook. You will find the reference sheet similar to
the reference cell, however; the table array and index number are taken from
another sheet or workbook.


SYNTAX:

=VLOOKUP(lookup_value, sheet_range, col_index_num, [range_lookup])

Let’s have some explanation of the arguments used in this syntax:

Lookup_value: here the value you need to find in another sheet is added.

Sheet_range: here the range of cells used in another sheet with the data needed
to retrieve is added.

Col_index_num: here the column number in the sheet_range related to the data
needed to get back is added.

[range_lookup]: here the optional value TRUE or FALSE is added.

When the TRUE value is not found, VLOOKUP can either give you an exact or
estimated match.

In case of FALSE, VLOOKUP will give you an exact match.


VLOOKUP FROM ANOTHER SHEET BUT SAME WORKBOOK

Let’s copy the result table to another sheet from the same workbook.




 * Choose the VLOOKUP value as cell A2 in the Result Sheet that opens up the
   VLOOKUP formula.



 * You will see the table array on the other sheet. Choose the Data Sheet.




 * The formula in the table array does not have a table reference, however, it
   does have the sheet name.



 * Remember that you don’t have to enter the sheet name manually. Once the cell
   is selected in another sheet, you will see the sheet name by default with the
   cell reference of that sheet.
 * When the range is selected in other sheets, you can lock the range by typing
   the F4 key.



 * You are not supposed to go back to the real sheet where you have applied the
   formula. End the formula here and put the column reference number along with
   the range lookup type.





 * You will get the results from the other sheet now.




VLOOKUP FROM DIFFERENT WORKBOOKS

Now, you know how to get data from different sheets of the same workbook. Moving
forward, let’s learn how you can get data from a different workbook. Here we
have two workbooks; one is Data Workbook and the other one is Result Workbook.





From these two workbooks, we’ll get the data from the Data workbook to the
Result Workbook.

Follow the steps given below:

 * In the Result Workbook, open the VLOOKUP function and choose the lookup
   value.



 * Open the real data workbook and choose the table array.





 * Press CTRL + Tab. this command can switch you between all the opened Excel
   workbooks. You will see the table range with Workbook Name, Worksheet Name,
   and data range given in the workbook. Now, it is time to lock the table array
   and Excel will do it automatically.



 * For the final results, you need to enter the column index number with range
   lookup. Close the real workbook to check the formula.





You will notice the complete file and subfile names. Now you will see the
results.


THINGS TO CONSIDER ABOUT EXCEL VLOOKUP FROM ANOTHER SHEET

 * You have to clear VLOOKUP formulas when getting the data from a different
   workbook. When the workbook is deleted by mistake the data will be lost.
 * The table array range must be locked down when getting data from the same
   sheet or from different sheets but from the same workbook.
 * The table array range must also be locked down when the formula is used for
   another workbook. The formula by default makes it an absolute reference.


FINAL THOUGHTS

You are familiar with all the best approaches you can apply in Excel VLOOKUP
from another sheet in the same workbook or a different workbook. Try the
above-mentioned methods to see what results you will get by using your dataset.
Keep trying and continue practicing.



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