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This website stores cookies on your computer. These cookies are used to collect information about how you interact with our website and allow us to remember you. We use this information in order to improve and customize your browsing experience and for analytics and metrics about our visitors both on this website and other media. To find out more about the cookies we use, see our Privacy Policy. Accept Don't ask me again * Why KaiNexus? * Why KaiNexus? * Visibility Promote transparency into improvement work across your organization * Collaboration Organize projects and empower teams to achieve goals * Sharing Spread good ideas with a permanent knowledge repository * Standardization Establish a consistent process to get everyone on the same page * Impact Know, grow, and show the impact of improvement * Partnering for Success * Dedicated Customer Success Manager Committed to partnering with you to increase adoption and spread improvement * Lean Strategy Access Lean experts that know how to leverage KaiNexus in the most effective way * Solutions Engineering Creative, customized solutions to incorporate KaiNexus into all your improvement work * Support Our team is here for you with a best-in-class response rate * Configuration Configure KaiNexus to solve problems in ways that you thought were unimaginable * Training Customized, one-on-one training that fits your organization when you need it * Customer Marketing Access a dedicated team to help spread CI and system adoption within your organization * Continuous Enhancements Regular releases that include enhancements and new features purpose-built for CI * Solutions * Use-Cases * Employee Driven Empower employees to engage in improvement in every job, every day * Leader Driven Organize initiatives and projects to achieve team goals * Strategy Driven Align all improvement work under strategic pillars and communicate them effectively * KPI Driven Diagnose problem areas in your metrics and identify ways to solve them * Process Driven Manage activities within your improvement processes * Methods * A3 Configure A3s based on your processes and see all your relevant data in one template * Daily Huddles Engage everyone in daily huddles, no matter where they are from any location * X-Matrix See how your strategies and actions tie together by drilling down into the details * Idea Generation Small, incremental improvements over time that impact your organization * Fishbone Visualize the cause and effect relationship of the variables concerning your problem * Standard Work Create a standard protocol for how your organization approaches problems * Kanban Improve communication between employees and visualize the work that needs to be done * Define-Measure-Analyze-Improve-Control Bring the data in Six Sigma projects to life and improve business processes more effectively * Visual Management Identify problems, see statuses at a glance, engage staff, and take action * Plan-Do-Study-Adjust Increase the efficiency and effectiveness of your PDSA process * Features * Add-On Features * API Connect your improvement work with critical business information systems * Advanced ROI Track cost reduction, production, saving schedules, and multi-currency usage * Branding Personalize the look and feel of KaiNexus to promote brand cohesion and system adoption * Charts Bring your data to life with customized charts that reflect your unique needs * Milestones Build customizable workflows with flexible approval processes * Core Features * Boards Increase visibility with boards that can be displayed and updated from anywhere * Reports Get updates everywhere, instantly on a single platform * Workflows Manage every type of improvement work in one platform * Notifications Give people the information they need when they need it * Search Search the knowledge repository so you never solve the same problem twice * Mobile Keep up with improvement from anywhere at anytime * Universal Badges Recognize and reward employee behaviors that drive improvement * Teams Unite both local and dispersed teams around improvement * Resources * Connect * KaiNexicon User Conference Come together to spread improvement at KaiNexicon 2023 * Support Check out our Help Center for product assistance * Contact Us Have questions? Contact the KaiNexus team * Learn * Blogs Stay on top of the latest KaiNexus product updates, industry best practices, and more * Webinars Register for upcoming webinars and access our on-demand library * eBooks Discover continuous improvement and Lean tips and tricks * Case Studies See how companies use KaiNexus to spread improvement * Podcast Listen to the latest episode from the KaiNexus Continuous Improvement podcast * Education Videos Learn about basic improvement principles with our education videos * Pricing * * Get Started * Home * > What is Cause Analysis? Definition, Benefits, and Tools WHAT IS CAUSE ANALYSIS? DEFINITION, BENEFITS, AND TOOLS Posted by Danielle Yoon Dec 22, 2022 10:36:00 AM * * Share * While this article will focus on finding and resolving the root causes of business problems, cause analysis is something we apply to common problems in all areas of life. For example, if your car doesn’t start, you have a few options. You might take a bus to work instead or ask a friend to give you a lift. This solves the immediate problem of getting to work but leaves you with a long-term transportation challenge. On the other hand, you might guess the problem is a dead battery and jump-start the car. If it works, you are on your way, but you risk getting stranded again without understanding why the battery died. A qualified mechanic may use their experience, skills, and tools to determine that the battery is not the problem and that your alternator needs to be replaced. Understanding why there is a problem is the only way to apply lasting solutions rather than bandaids. WHAT IS ROOT CAUSE ANALYSIS? Root cause analysis (RCA) is finding the underlying causes of problems to uncover and apply appropriate solutions. Cause analysis is based on the idea that it is much more effective to systematically identify the basis of issues rather than just treating the immediate symptoms. Cause analysis can be achieved with principles and techniques that help get to the heart of a variation or trend. Doing so requires looking past the superficial cause and effect. With cause analysis, you can identify where processes or systems failed. THE PRINCIPLES OF CAUSE ANALYSIS Several fundamental principles structure effective cause analysis, some of which are already apparent. Applying these ideas will help team members gain trust and engagement from internal stakeholders, customers, or patients. * Focus on identifying and correcting root causes of problems rather than symptoms. * It is OK to treat the symptoms for short-term relief if necessary. * Note that there often are multiple causal factors. * Keep focused on why and how something went wrong, not who was responsible. * Apply a consistent methodology and collect data to support root cause claims. * Keep digging until you have enough data to guide the corrective action. * Think about how a root cause can be prevented in the future. As you can see, when analyzing deep issues and causes, it is essential to take a comprehensive and complete approach. The search for the root cause should provide context and data to inform the following action or decision. The best cause analysis leads to effective action. THE GOALS AND BENEFITS OF CAUSE ANALYSIS The number one objective or cause analysis is to address the root reason for a problem or adverse event. The next goal is to determine how to fix, alleviate, and learn from the underlying issues of the root cause. Finally, the third goal is to take what was learned from this analysis and apply it systemically to prevent future problems or to replicate success. Treating the symptoms may feel good in the short term, but if you don’t diagnose the core cause, you’ll likely have the same problem repeatedly. For example, if you get a crack in your sidewalk, it may look like progress to repave it. However, if a tree root caused the damage, it will eventually crack again. So until you solve the problem of the tree, you’ll be paving over cracks. CAUSE ANALYSIS TOOLS AND TECHNIQUES There are many strategies and tools for cause analysis, and this isn’t a complete list, but these are some of the most widely used and impactful tools. THE 5 WHYS One of the most popular root cause problem-solving tools is the 5 Whys. Much like a small child repeating the question, “Why?” again after every answered attempt, conventional wisdom suggests that about five tries at answering “Why” questions can lead to the root cause of most problems. For example, perhaps your customer service scores have taken a dip. The conversation might be: Why are customer satisfaction scores down? Because customers are unhappy with the service they get when they call us. Why are customers unhappy with our service on the phone? Because they have to wait on hold for 15 minutes before their call is answered. Why do customers have to wait 15 minutes? Because we don’t have enough staff to answer the calls? Why don’t we have enough staff to answer the calls? Because call volume has increased unexpectedly. Why has call volume increased? Because the order tracking feature of the website isn’t working, and people are calling instead. This is an excellent example because it would be tempting for some leaders to stop after the third question and schedule more staff when the real solution is to fix the order-tracking mechanism. It also illustrates the fact that what the customer complains about doesn’t always reveal the root cause. Customers complained about long hold times in this case, not the broken website feature. The 5 Whys technique helps you avoid jumping to conclusions. Instead, by digging deeper with each question, the failed process will be revealed and corrected. THE FISHBONE DIAGRAM Another popular methodology is the Fishbone, or Ishikawa, diagram that visually maps the contributing factors and effects of problems. Visualization can help uncover possible causes for a problem by forcing team members to work in a structure with categories of potential causes. It is particularly useful for complex problems or those with more than one root cause. Imagine the outline of a fish’s skeleton. The head represents the problem statement, and the ribs create sections for each category. The categories you select might vary based on the nature of your organization, but they typically include the following: Method (process) Machine (technology, equipment) Material (consumables, information) Measurement (analysis, inspection) Human (employees, leadership) Management (standard work, training) The fishbone approach ensures that each category that may be contributing to the problem gets due attention, and it helps teams continue to assess the issue even after one potential cause is revealed. BEST PRACTICES FOR EFFECTIVE CAUSE ANALYSIS As you can see, the key to finding and curing the root cause of problems is asking intelligent questions that lead you closer to answers. Of course, why is a critical question, but it should be accompanied by “how,” “what about,” “when,” and “are we sure?” The more you dig and drill down into every potential cause, the more likely you are to find the real problem or problems. In addition, your effort should lead you to understand how to prevent the issue from happening again. MAKE CAUSE ANALYSIS A TEAM SPORT Doing a cause analysis alone is challenging because you may have biases or blind spots. However, getting others involved brings fresh eyes to the issue and provides a way to challenge assumptions. Additionally, when people are engaged in finding the root cause of a problem, they are more invested in solving it and preventing recurrence. USE A STRUCTURED PROCESS AND LOOK FOR WAYS TO IMPROVE IT Using a standard method for cause analysis is essential for two reasons. First, team members become comfortable and adept at the approach and are more consistently successful at cause identification. The second reason is that if you use the same technique each time, you can evaluate the process itself and look for ways to make it even more effective. APPLY CAUSE ANALYSIS TO POSITIVE OUTCOMES AS WELL AS PROBLEMS Did you have the best week for sales ever? Did your customer satisfaction score jump noticeably? The techniques and principles we mentioned can be used to find the root causes of these successes so they can be replicated or expanded. Cause analysis may seem like common sense, but like anything else, the devil is in the details. When focusing on the immediate symptom or complaint, it is easy to miss something important. These principles and techniques can help your team guard against that temptation and ensure that issues are addressed a the source. 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