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5 BENEFITS OF VISUALIZING YOUR WORKFLOWS



Streamlining business processes and managing tasks can be made easier with a
powerful business process management system. But if you’re wondering whether
eliminating chaos will require a solid coding background, you’re not alone. In
the past, bringing structure to out-of-line processes required multiple teams
such as process owners, system administrators, and IT developers to continuously
go back and forth to even kickstart such a project. Not anymore!

With powerful business process automation tools available in the market today,
such as HappyFox Workflows, collaborating over visual information can help
businesses jump straight into proactive problem solving or planning. Visual
workflow modeling or process modeling allows you to create vivid and easily
comprehensible workflows in minutes on a drag and drop interface.  In this blog,
we’ll discuss five compelling reasons why visualizing your workflows can benefit
your business.


BENEFITS OF WORKFLOW VISUALIZATION

 1. Reduce dependencies on Dev teams and promote self-reliance
 2. Build advanced automation effortlessly
 3. Drive productivity and scalability with a resilient tool
 4. Build flawless workflows with enhanced clarity
 5. Adapt faster with effective Change Management 


1. REDUCE DEPENDENCIES ON DEV TEAMS AND PROMOTE SELF-RELIANCE

Visual workflows can truly empower and enable the process owners, project
managers, and system administrators to automate the process they want without
depending on custom code. With advanced actions that can be configured in a
matter of minutes, your team members do not need any “technical knowledge
transfer” or crash courses in some scripting language. Workflows do the heavy
lifting for you while you focus on recognizing gaps and inefficiencies. 

With workflow management tools, stakeholders can eliminate being overly
dependent on external parties to maintain control of the operations and workflow
processes. Since a company needs to constantly evolve, achieving
self-sufficiency through visual workflows becomes a powerful tool in your
arsenal.


2. BUILD ADVANCED AUTOMATION EFFORTLESSLY

A visual workflow builder helps you implement advanced business processes that
have multiple steps and relations among them. Without a visual way of building
the work, it would be extremely hard to automate complex flows. In addition, a
visual tool can increase knowledge share, promote collaboration across projects
with optimum transparency. Visual workflow modeling is the most accountable and
reliable real-time solution to creating a process you have complete control over
in terms of visibility and management.


3. DRIVE PRODUCTIVITY AND SCALABILITY WITH A RESILIENT TOOL

Scalability ensures that businesses can consistently provide their customers
with excellent products and services with minimum pain points. Especially in
today’s hyper-competitive market, business demands can’t be limited by
inconsistent business performance. A powerful tool will let you scale upwards
and downwards without adversely affecting your operational costs. 

As your business scales, what worked with your 50 loyal customers might not work
with your 500 new customers. With a visual workflow builder, you can automate
your processes very quickly with minimal disruption. Increase the coverage of
your automation in no time. When your company has workflows that are scalable,
you have an enormous advantage over companies that don’t.


4. BUILD FLAWLESS WORKFLOWS WITH ENHANCED CLARITY

Visual information is processed 60,000x faster than text. With a visual look
when building a process for your business, your process owners get to see what’s
happening with workflows at a granular level. With a workflow diagram when
building automation, you get to understand dependencies and fix errors much
before releasing it to production. Transitioning from a whiteboard to a visual
workspace was never easier!

With a visualization tool that lets you see and configure each task, you can
gauge your business needs better.  Visual workflows allow enhanced visibility
into your processes and the gaps that they can fill. Leveraging business process
management tools can help you prioritize and re-prioritize tasks on the fly with
a simple drag and drop functionality.


5. ADAPT FASTER WITH EFFECTIVE CHANGE MANAGEMENT 

The need of the hour is to leverage automation to make your company more
efficient, flexible, and resilient. The business needs are ever-changing but how
does one cater to that with the least manual intervention? Through visual
workflows! With powerful workflow systems like HappyFox Workflows, system admins
can reduce cycle times and bottlenecks and thus increase their organization’s
responsiveness to change. 

Imagine a UI (user interface) where your team can quickly configure critical
processes with rules and alerts in a matter of minutes? For any change in
business requirements, just re-sequence the steps, and you are done with the
changes. You can implement and test process steps simultaneously and remove
errors on the go.


KEY TAKEAWAYS

Business process management tools effectively streamline your flow of work. This
gives your business the power to do more meaningful and substantial work instead
of boring grunt work. HappyFox Workflows is an online tool that lets you gain
control of your business processes with the least dependencies. It is intuitive
and lets you orchestrate business processes involving actions across multiple
systems like Salesforce, Jira, HappyFox Help Desk, ZenDesk Support, and many
more enterprises. 

Humans are visual by nature. And we can use this natural phenomenon to improve
the way we work. HappyFox Workflows is a no-code visual workflow builder that
lets you translate complex business processes into automated workflows. Book a
one-to-one session to know how this tool can transform how you do business!

 * Eeshita Srivastava
   
   Product at HappyFox. I like SaaS products, hikes, and Bon Iver.
   
   View all posts

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