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DOCUMENT SCANNING SERVICE


DIGITISING PAPER DOCUMENTS INTO SECURE & ACCESSIBLE ELECTRONIC RECORDS. 

Storetec are leading providers of high-quality, accredited scanning services
with one of the largest digitisation facilities in Europe. 

 * Reduce operational costs
 * Free consultation
 * Save time & resources
 * ISO 27001 Information Security 
 * Utilise office space
 * ISO 9001 Quality Management  
 * ISO 14001 Environmental Management
 * Support remote working
 * Bulk document scanning



Get a free quote




OUR CLIENTS INCLUDE:

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HOW DOES OUR DOCUMENT SCANNING SERVICE WORK?


1 - COLLECTION

We will pack and collect the documents from your office through our internally
managed fleet of tracked vehicles. For large-scale projects, a bulk document
collection schedule will be arranged to suit your diary.


2 - PREPARATION

On arrival, all archive boxes are booked onto our internal tracking system and
transferred to production where each document is manually prepared for
scanning (removal of paperclips & staples).


3 - SCANNING

Our experienced technicians will bulk scan your documents in B&W or
colour, exporting the digital image to your preferred format (e.g.PDF).
Electronic records will also be indexed and structured to suit your
requirements. 


4 - DELIVERY

Electronic documents are uploaded to the cloud, enabling flexible, remote access
and effective document management. Alternatively, you can choose access via SFTP
or an encrypted hard-drive. 

 


DOCUMENT SCANNING BENEFITS


REMOTE WORKING

In today’s climate, it's now more important than ever that employees can access
business-critical documents remotely. As we’ve learned, digital, flexible access
could make the difference between continued operations and potential closure.


SAVE MONEY & RESOURCES

With quick, efficient access to your paper documents, your employees can focus
resources on important business activities. Digital access to documents also
means you no longer have to pay on-going storage fees to retain your paper
archives. 


ENHANCED SECURITY

Digital access to documents removes the risk of misplacing or losing important
information. You can implement encryption, password protection, and access
controls, ensuring that only authorised personnel can access sensitive
information.


IMPROVED COMPLIANCE

With an inventory of all records, you can easily manage retention guidelines and
ensure your business is GDPR compliant.


EASY ACCESS AND RETRIEVAL

Digital documents can be easily organised and indexed, making it quick and
simple to find specific information through keyword searches. This eliminates
the time-consuming process of manually searching through physical files. 

Do you need our services? Contact us today on 0800 612 4065


FAQS

WHY STORETEC?

Many businesses today are deciding to switch to a digital archive using document
scanning as a solution. Here at Storetec, we offer a range of document scanning
services across the entire UK with our specialised doorstep collection
service to businesses both in the Public and Private sector. Storetec are one of
the leading UK document scanning companies for document scanning services. The
experience built by digitising millions of documents per month ensures that you
will be given the best advice and assistance with the facts and the options
necessary to help.

Continued investment in the latest equipment from the worlds best manufacturers
ensures that our services are second to none. If you're considering a document
scanning project, speak to Storetec, we're sure you won't be disappointed.

WHAT IS DOCUMENT SCANNING?

Document scanning is the process used to capture information contained on paper
documents and convert it into electronic documents such as PDF, TIFF, or JPEG.

The reality today is that every smartphone or digital camera can capture an
image off a piece of paper and present it digitally.This is ok if you have a
handful of pages but what if you have thousands, or hundreds of thousands?

For anything more than a few pages you will need specialist equipment. Today’s
imaging equipment can range in price from a few hundred pounds for a basic
desktop machine through to hundreds of thousands for the latest,
state-of-the-art production machines.

WHAT HAPPENS WHEN I OUTSOURCE MY DOCUMENT SCANNING?

Consultation - Initially we like to have a face to face meeting which is offered
free of charge, in order to understand your current circumstances, objectives
and future scanning needs. At this meeting, we will review the archived
documentation you have and provide you with formal advice on the most
cost-effective scanning solution. We will then create a tailored proposal
document for you including the estimated cost to complete the project. To
arrange a free consultation, simply contact us.

Collection - The logistics team will contact you to arrange the most convenient
date and time to collect the documents from your premises, offsite storage or an
incumbent storage provider. We collect from across the UK and Europe, so it
doesn't matter where you're based. The volume doesn't matter either, whether
it’s a small project of several archive boxes or a large project of several
thousand, we handle all of the logistics for you.

Production- Once in production, each box of documents is allocated to the
preparation team who remove all fastenings, folders, staples, paperclips and
bindings. Each team member is only allocated 1 box at a time and completes the
preparation of this box before commencing a new one to eliminate any chance of
document cross-contamination during document scanning.

Access - We can return the digital images to you either via a downloadable
link or an encrypted hard drive. Alternatively, you may choose to access the
images online using our cloud-based hosting system, FreeDocs. 

Store or Shred - Depending on what you need, we either take your original paper
documents back to your premises, store them in our facility, and/or shred and
recycle them in line with your document retention policy.

WILL I NEED TO KEEP THE ORIGINAL DOCUMENTS?

All the documents we digitise are processed in full compliance with British
Standard Institute BS10008 for the 'evidential weight and legal admissibility of
information stored electronically', meaning you don't necessarily need to keep
the paper copy. If you're nervous about shredding, we can place your documents
in secure storage for as long as you need. 

IS IT BETTER FOR US TO PERFORM BULK DOCUMENT SCANNING IN-HOUSE OR TO OUTSOURCE
THE PROJECT?

This depends on your needs and volumes. If you have a very small volume of
documents, it’s probably best to digitise the documents yourself using small
desktop scanner. If you have large volumes (i.e. many thousands), it’s best to
outsource the scanning to a professional document scanning company like
Storetec. This will cost you less than investing in equipment, software and the
largest cost of all, manpower.

We use high quality, high-speed imaging equipment from manufacturers around the
world, which generate excellent image quality and keep costs down due to their
speed. You also benefit from our quality assurance procedures and ISO quality
standards.

HOW CAN I BE SURE MY DATA IS IN GOOD HANDS?

We understand how sensitive and confidential your data is, so let us assure you,
we have all the accreditations and security provisions in place to take care of
your records. We handle sensitive data on a regular basis and our staff have
gone through a strict vetting procedure, as well as signing a non-disclosure
agreement that covers them for life. If in doubt, visit us for a tour around the
production bureau, we know you won't be disappointed.

HOW MUCH DOES A DOCUMENT SCANNING SERVICE COST?

We offer a FREE, no-obligation quote for our document scanning services. All you
have to do is call (0800) 612 4065 or fill out our online form. Remember, all
paper documents are different so document scanning prices will depend on a
variety of details including quality, size and volume.


DECADES OF EXPERIENCE

The Storetec team have been scanning, storing, and managing critical business
documents for decades. With one of the largest scanning bureaus in Europe, we
are capable of digitising any type of document you have including A3, A2, A1 and
larger large format drawings, books, medical records, old archives, microfiche,
microfilm, and more.

Every scanning project starts with us an initial face-to-face or virtual
consultation to provide free advice on the best way to approach the project.
With our years of experience, we can also advise on retention guidelines, GDPR,
and all other critical considerations. Simply contact us to arrange your free
consultation today. 




BULK DOCUMENT SCANNING

Frequently preferred by organisations dealing with extensive historical paper
records, this service enables clients to transform their entire archives into
easily searchable digital files. The advantages include space savings, enhanced
data security and accessibility, disaster recovery, regulatory compliance, cost
savings, and environmental sustainability. For added security, many clients opt
to maintain a digital backup of their archives in our cloud document management
system, FreeDocs.


LOCAL DOCUMENT SCANNING SERVICES

If you're looking for a secure and experienced document scanning company, then
look no further.

With a dedicated logistics team, we can collect your archive of documents from
any office location or third-party storage provider across the UK or Worldwide.
Our weekly collection points include London, Manchester, Birmingham, Liverpool,
Leeds, Bristol, Newcastle, Southampton, Oxford and Wolverhampton.

If you have offices outside of the EU, we will create a tailored collection
schedule utilising air freight and shipping as the main mode of transportation.




WHY STORETEC


ACCREDITATIONS

All records are digitised in full compliance with British Standard BS 10008 for
the 'Evidential Weight and Legal Admissibility' of electronic documentation. Our
scanning operations are regularly audited, and we're accredited to several
world-recognised frameworks, including ISO 27001 for Information Security.

Find out more


EXPERIENCE

With decades of experience in the document management industry, we're experts
when it comes to digitising documents. Over the years we've invested in the
latest scanning equipment enabling us to digitise a range of documents for some
of the most well-known organisations across the world.

Find out more


SECURITY

Our state-of-the-art scanning bureau has been designed to meet the highest
standards of document management, security and protection. In addition, all
Storetec staff have been fully DBS checked and have signed non-disclosure
agreements for your peace of mind. 

Find out more

Ready to get started? Receive your free quote today


WHAT OUR CLIENTS SAY...

> Storetec has been very helpful and accommodating with the standard of work
> being carried out consistently high. There has been good communication
> throughout and any queries dealt with promptly.

Bodycote H.I.P Ltd

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CONNECTED SERVICES

Document Shredding

Following project completion, we can arrange for your paper documents to be
securely shredded in line with British Standards. All paper waste is 100%
recycled.

FreeDocs Document Management

Access your scanned documents instantly and securely on Storetec's cloud-based
based document management system FreeDocs!

Large Format Scanning

Are some of your paper documents larger than A4 in size? No problem! We can scan
documents from A2, A1, A0 - 4A0 in size.


RELATED CASE STUDIES

Document Scanning


HOW OUR SCANNING SERVICE IMPROVED CADENT GAS' EFFICIENCY WHEN LOCATING GAS MAINS

By having instant access to historic plans Cadent Gas could target the exact
area for digging to locate the gas mains, avoiding costly exercises of digging
multiple locations due to inaccuracies in the newer plans/revisions. READ MORE >

Document Scanning


HOW OUR SERVICES ENABLED ONE OF THE LARGEST INSURANCE BROKERS IN THE WORLD MOVE
OFFICES

How document scanning allowed the client to consolidate documentation from 5
insurance companies. READ MORE >

Document Scanning


HOW WE HELPED A GLOBAL MANUFACTURER REVIEW, PLAN AND IMPROVE

Our experienced team provided the client with a comprehensive audit of their
current services. READ MORE >


GET IN TOUCH TO DISCOVER YOUR DIGITAL SOLUTION TODAY.

Want to arrange a free consultation?
Just let us know!

 * Call us on (0800) 612 4065
 * Email us direct sales@storetec.net
 * Live chat In a rush? Why not have a chat about the project or request a
   quotation over live chat.
 * Virtual Meeting We are available for conference or video calls on your
   preferred platform.

Service: Document Scanning Document Storage FreeDocs Document Management
Service:
Document Scanning
Document Storage
FreeDocs Document Management
Where did you hear about us? I’m an existing client Referral Google Advert (Top
3 Listing) Bing Advert Email Campaign Google Organic Search Bing Organic Search
Another Search Engine Other (Please Specify)
Where did you hear about us?
I’m an existing client
Referral
Google Advert (Top 3 Listing)
Bing Advert
Email Campaign
Google Organic Search
Bing Organic Search
Another Search Engine
Other (Please Specify)


By ticking this box, I confirm that I have read and fully understood Storetec’s
Privacy Policy which outlines how my data will be handled.
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Registered Office: Sidings Business Park, Freightliner Road, Hull, East
Yorkshire, HU3 4XA. Reg No. 4719444, VAT No. 845498579





RECEIVE YOUR FREE QUOTE

Simply let us know the size of your paper archive and let us do the rest

Large Cabinet 30,000 images
4 Drawer Cabinet 12,000 images
3 Drawer Cabinet 9,000 images
Archive Box 2,300 images
Lever Arch Files 500 images
File 100 images
Large Format
Microfilm Reels
Microfiche Slides
Aperture Cards
Books

Total Estimated images: 0

Request a free quote


Scanning Services
 * Scanning Services
 * Document Scanning
 * Archive Scanning
 * Large Format Scanning
 * Medical Record Scanning
 * Book Scanning

Microform Scanning
 * Microform Scanning
 * Microfiche Scanning
 * Microfilm Scanning
 * Aperture Card Scanning

Archive Storage Services
 * Archive Storage Services
 * Document Storage
 * Scan on Demand
 * i-Trac Records Management
 * Document Shredding
 * Tape Rotation

Digital Services
 * Digital Services
 * FreeDocs Document Management
 * Digital Mailroom Services
 * Data Capture
 * Invoice Capture
 * Forms/Survey Capture
 * Barcode Capture

Resources
 * Data Protection – GDPR
 * Industry Knowledge
 * Careers
 * Accreditations
 * Videos

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