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Essentra Components | Leading manufacturer & supplier of essential parts //
Legal // Privacy Policy
COMPANY INFORMATION
> ^ Company Information
* Terms of Use
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PRIVACY POLICY
1. Who We Are?
2. Our Legal Basis for Handling Your Personal Data
3. How We Collect Your Personal Data
4. How We Use Your Personal Data
5. How We Share Your Personal Data
6. Where We Store Your Personal Data
7. How We Protect Your Personal Data
8. How Long We Keep Your Personal Data
9. What Are Your Personal Data Rights
10. How to Control Your Personal Data for Direct Marketing
11. When to Contact The Regulator
12. How You Can Contact Us
13. What are Cookies?
Last Updated Date: 7 March 2022
Essentra Components Limited is committed to protecting and respecting your
privacy. This Privacy Policy (together with the Terms of Use and other documents
referred to in them) explains what personal data Essentra Components Limited
collects from and about you when you contact us and vice versa. It will help
you understand how we handle, store and protect your personal data.
1. WHO WE ARE?
1.1 Essentra Components Limited is a data controller and in some instances a
Data Processor as set out under the Data Protection Act 1998 (as amended)
inclusive of the General Data Protection Regulation when it comes into force on
the 25 May 2018. We are committed to protecting and respecting your privacy.
1.2 This Website is owned and operated by or on behalf of Essentra Components
Limited ("We", "Us" and "Our", as appropriate in the context). We are registered
in England and Wales under company number 547495 and our registered office is at
Langford Locks, Kidlington, Oxford OX5 1HX.
1.3 Please read the following carefully to understand our views and practices
regarding how we process your personal data. We hope that the following
questions answer any questions you may have but if it does not, please contact
us.
1.4 We reserve the right to change this Policy from time to time and you will be
notified of all changes, so please check this web-page regularly for updates.
This Policy applies to international orders, but there may be additional terms
and conditions issued for different countries.
2. OUR LEGAL BASIS FOR HANDLING YOUR PERSONAL DATA
2.1 We will not collect any personal data about you without your ‘Consent’ in
certain instances, for example when you tick a box wishing to receive emails or
newsletters or when you ask us to respond to a query or question from you.
2.2 When you give us your personal data, we will ensure that you are notified of
what we intend to do with it and why it is required.
2.3 In some circumstances we will use our ‘Legitimate Interests’ in a way which
you might reasonably expect of us, for example, as part of our day to day
business operations we may use your contact details to send you updates or
direct marketing material about products or services that we believe you may be
interested in by post, telephone, email or fax. We will ensure that this does
not affect your data privacy rights, freedom or interests.
2.4 In other circumstances, we will handle your personal data under our
‘Contractual Obligations’ for example to deliver a product or service you
ordered directly to your address or an address of your choice.
2.5 Finally, we may handle your personal data under our ‘Legal Obligation’ to
comply with any applicable laws
3. HOW WE COLLECT YOUR PERSONAL DATA
3.1 We collect personal data when you visit any of our websites, use your
account or buy any of our products and services; when we invite you to events or
ask you to update the personal data we already hold on you; when we need to
process and fulfil orders; when you communicate with us via telephone, online or
through social media; when you open an account with us; when you request a call
back, follow-up with a query, or wish to raise a concern with us; when you
complete any surveys we send you; when you give permissions for third parties to
share data with us; when you visit our website, including your full Uniform
Resource Locators (URL) to click-stream through and from our site; when you use
your phone number to call our customer service; and when you place data in the
public domain. We may also obtain personal data about you (such as your name,
address and email address) if you are a customer of our business or you work for
a customer of our business.
4. HOW WE USE YOUR PERSONAL DATA
4.1 We are committed to providing you with the best customer experience and to
achieve this we may use data you give to us: (a) to carry out our obligations
arising from any contracts entered into between you and us and to provide you
with the data, products and services that you request from us; (b) to provide
you with data about other goods and services we offer that are similar to those
that you have already purchased or enquired about; (c) to provide you, or permit
selected third parties to provide you, with information about goods or services
we feel may interest you; (d) to notify you about changes to our service; (e) to
ensure that content from our website is presented in the most effective manner
for you and for your computer. Data privacy law permits this under our
‘Legitimate Interest’ to help us understand our customers through providing you
with a high standard of customer service.
5. HOW WE SHARE YOUR PERSONAL DATA
5.1 We may share your personal data with any member of our Group, which means
our subsidiaries, our ultimate holding company and its subsidiaries, as defined
in section 1159 of the UK Companies Act 2006.
5.2 We may share your personal data with selected third parties including: (a)
business partners, suppliers and sub-contractors for the performance of any
contract we enter into with you; (b) advertisers and advertising networks that
require the data to select and serve relevant adverts to you and others; (c)
analytics and search engine providers that assist Us in the improvement and
optimisation of our website; (d) credit reference agencies for the purpose of
assessing your credit score.
5.3 We may share your personal data to third parties: (a) in the event that we
sell or buy any business or assets, in which case we may share limited personal
data to the prospective seller or buyer of such business or assets; (b) if
Essentra Components Limited or substantially all of its assets are acquired by a
third party, in which case personal data held by it about its customers will be
one of the transferred assets; (c) If we are under a duty to disclose or share
your personal data in order to comply with any legal obligation, or in order to
enforce or apply Our Terms of Use or Conditions of Sale; or to protect the
rights, property, or safety of Essentra Components Limited, our customers, or
others. This includes exchanging data with other companies and organisations for
the purposes of fraud protection and credit risk reduction.
6. WHERE WE STORE YOUR PERSONAL DATA
6.1 In order to deliver some or all of the services referred to above, we will
need to process and store your personal data and may need to transfer it for
such processing outside the European Economic Area ("EEA") to other employees or
Group companies in Asia, Australia or America for the purposes of:
6.1.1 Improving communication and disclosures relating to Essentra and its
international business activities
6.1.2 The fulfilment of customer orders and the processing of payment details
6.2 Please note that some countries outside the EEA may not offer the same level
of legal protection for personal data as countries within the EEA. Where we
need to transfer your data to entities in any countries outside the EEA, We have
procedures in place to ensure your personal data is protected to the same
standard as if it was being processed within the EEA. We will take all steps
reasonably necessary to ensure that such data is treated securely in accordance
with this policy and in accordance with applicable data privacy laws.
7. HOW WE PROTECT YOUR PERSONAL DATA
7.1 We know how much data security matters to all our customers and suppliers.
We are committed to treating your personal data with due care. In order to
protect your privacy, we employ a variety of technical and organisational
measures to keep personal data safe and to prevent unauthorised access to, or
use, or disclosure of it.
8. HOW LONG WE KEEP YOUR PERSONAL DATA
8.1 We remove most of our personal data provided by you as soon as services are
ceased, and the personal data will also cycle out of our long-term backups after
12 months later. We retain logs of emails as a record of our contact and for
the reasons of handling complaints and for compliance monitoring.
8.2 We will continue to store limited personal data about you (including
transactions records) for up to 10 years for accounting, record keeping and
administrative reasons. If we consider there is a need to store records for
longer, for example when matters are subject to a dispute of claim, then we will
retain the data for as long as it is required.
9. WHAT ARE YOUR PERSONAL DATA RIGHTS
9.1 We want to ensure you remain in control of your personal data by making sure
you understand your legal rights as follows:
9.1.1 That we give you access to the personal data we hold about you, free of
charge in most cases.
9.1.2 That we correct your personal data when incorrect, out of date or
incomplete.
9.1.3 That we stop using your personal data for direct marketing or profiling
(either through specific channels, or all channels).
9.1.4 That we stop any consent-based processing of your personal data after you
withdraw that consent.
9.2 We will protect your personal data by ensuring that we verify your identity
before sharing or proceeding with any requests you make. If you have permitted
a third party to act on your behalf, we will ask them to prove that they have
the authority to act for you.
10. HOW TO CONTROL YOUR PERSONAL DATA FOR DIRECT MARKETING
10.1 We use the personal data you provide to us to communicate with you by
phone, email, fax or post to tell you about actions to take to keep your account
active, updates that are available to you, items still remaining in your basket
and to promote our products or services to you. We will use our Legitimate
Interest to provide you with information about goods and services we offer that
are similar to those that you have already purchased or enquired about.
10.2 You will always be given the option to opt-in and out of marketing from us;
You can click to unsubscribe in every email communication that we send about
marketing; and You can change your preferences before you open an account or
when you log into your account.
10.3 Click to opt-out of Demandbase advertising link
http://optout.aboutads.info/ Please note that Demandbase is covered in our
Targeting Cookies data under “company-target.com”.
11. WHEN TO CONTACT THE REGULATOR
11.1 If you are unhappy with our response to any requests you have made to us
regarding the use of your personal data or feel that your personal data has not
been handled correctly, you have the right to lodge a complaint with the
Regulator. In the UK this is the Information Commissioner’s Office and you can
contact them by calling 0303 123 1113 or Online at www.ico.org.uk/concerns.
11.2 If you are based outside of the United Kingdom, you have the right to lodge
your complaint with the relevant data privacy regulator in your country of
residence.
12. HOW YOU CAN CONTACT US
12.1 Any questions you have about your personal data or this Policy should be
directed to the Head of Legal who will be happy to assist you:
* Telephone us on +44 (0) 1908 359100
* Email us at privacy@essentra.com
Or write to us at Langford Locks, Kidlington, Oxford OX5 1HX.
13. WHAT ARE COOKIES?
13.1 Cookies are small text files that are placed on your computer when you
visit our websites. They are used to make our websites work more efficiently, as
well as to provide information to the owners of the Website about how the
website is performing. This will ensure that you can make full use of the
websites functionality.
13.2 A cookie can tailor the operation of our Website to your needs, likes and
dislikes by gathering and remembering data about your personalized preferences.
A cookie in no way gives Us access to the files on your computer or to any data
about you, other than the data that you provide and some of the activities that
you carry out on our website.
13.3 We know that people have concerns about cookies, but we believe that the
benefit we both gain from their proper use is worthwhile. You can, however,
delete cookies from your computer at any time and advice as to how to do this is
available at www.allaboutcookies.org.
13.4 Most web browsers allow some control of most cookies through the browser
settings. To find out more about cookies, including how to see what cookies have
been set up and how to manage and block/disable them, visit
www.allaboutcookies.org.
13.5 For further details on our use of cookies, please review our cookie page.
Last Updated Date: May 2018
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