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USING VISUALS TO KEEP HYBRID TEAMS ENGAGED

Reading time: about 6 min

Even before the COVID-19 lockdowns, the hybrid work model was starting to take
shape.  A lot of organizations were already hosting virtual meetings and finding
ways to collaborate across time zones. COVID-19 didn’t invent the hybrid work
model, but it did accelerate its evolution.  

In the past year, managers have learned that remote employees can be very
productive. Now that restrictions are being lifted, companies are finding that
as many as 55% of employees want to keep working remotely at least three days a
week. 

With some employees wanting to work all or part of the time from home while
others want to work in the office, managers are facing some challenges.

 * Disconnected workforce. Working in different locations means less
   face-to-face meetings, which can create communication barriers.
 * Silo mentality. Cross-team collaboration can be difficult when employees are
   separated from each other. 
 * Scheduling difficulties. When working with teams that are spread across
   multiple time zones, it’s hard to schedule a time that works for everybody. 
 * Communication breakdowns. Communication is a major key to success. If the
   team doesn’t communicate enough, it’s difficult to understand what everybody
   is working on, what the current status of the project is, and what
   dependencies exist.
 * A decline in collaboration and creativity. The lack of a visual element such
   as a whiteboard makes it hard for team members to brainstorm and ideate. 

In this article we’ll talk about how using visuals in your virtual meetings can
help you to overcome these challenges and bring your remote employees together
as a cohesive team.


WHY ARE VISUALS EFFECTIVE FOR ALIGNING HYBRID TEAMS?

Have you ever sat through a meeting where information is exchanged only
verbally? It’s harder to concentrate on what is being said. You try to take
notes, but maybe you miss important information because you’re thinking about
writing down what the speaker just said rather than concentrating on what is
currently being said. Maybe it’s harder to retain the knowledge after you leave
the meeting.

In general, our brains work better as image processors than word processors.
Words are abstract while images are concrete, which makes them easier to
interpret and remember.  In fact, neuroscientists at MIT found that the brain
can process full images seen for only 13 milliseconds. This makes sense because
we live in a visual world. Our eyes shift gaze up to three times per second as
we interpret the world around us and often have to make quick decisions based on
what we see.

Studies show that 65% of people are visual learners. That’s why people in
meetings often use whiteboards, presentations, and other visual aids to
illustrate their ideas. It’s much easier to show somebody what you mean than it
is to try to tell them what you mean. Other team members can easily add their
ideas to a collaborative visual space, helping teams build creative solutions.

The hybrid work model and virtual meetings don’t naturally include these visual
elements that inspire collaboration. A presenter can share a monitor and provide
some visuals, but other team members typically don’t have access to add ideas or
modify the document. According to Lucid research, 75% of employees believe that
collaboration in team meetings suffers the most in a hybrid work environment.

To be more effective, hybrid teams need a way to take the type of collaborative
experience they get in the office and simulate it in a virtual setting. The
right set of visualization tools can help you to replicate in-person meetings
and keep remote workers aligned. 


HOW THE LUCID VISUAL COLLABORATION SUITE CAN HELP ALIGN HYBRID TEAMS 

Visuals can bring documents to life and make them more interesting. Well-placed
images, shapes, colors, and photos can draw attention to important information,
hold someone’s interest, and encourage active collaboration. Basically, using
visual tools improves your overall work experience. According to 451 Research,
the use of visual collaboration tools:

 * Helps you to get the right information to the right people so they can
   quickly resolve issues and make decisions.
 * Keeps employees engaged because there is less tedium and fewer distractions.
 * Helps your team to be more productive because there is greater engagement
   among all employees.
 * Encourages a more creative and enjoyable work experience because of the
   flexibility and customizations the tools offer. 

The Lucid Visual Collaboration Suite helps teams come together to work on the
same projects  in real time, no matter where they are in the world. 


FLOWCHARTS

 Lucidchart is an easy-to-use intelligent diagramming platform that you can use
to map processes  that are difficult to explain verbally. 

For example, you can create  flowcharts that help:

 * Make complex processes easier to understand and follow.
 * Identify problem areas such as duplication of work, unnecessary work, and
   bottlenecks. 
 * Provide a common visual language that can be easily understood across
   different departments across the organization.
 * Give team members a better understanding of roles and responsibilities. 
 * Design and optimize processes.

process flow template (click to modify online)


PRESENTATIONS

A slide deck that includes visuals is more engaging than slide after slide of
bullet items. Lucidchart’s Presentation Mode feature lets you transform any
Lucidchart document into a slide presentation that you can share with team
members. 

A  slide presentation should grab attention and not be too overloaded with
information. Consider what information or concepts your team will need to digest
in the few seconds they glance at each slide. Make sure each slide prioritizes
the main point you want to convey to your audience.

Lucidchart not only lets you share your presentation with team members and other
stakeholders, you also have the option of giving them permission to modify the
document or add comments to create a truly collaborative experience.  


ORGANIZATIONAL CHARTS

Organizational charts are especially useful for remote workers and new team
members. They let hybrid teams know who people are and where everybody is
located. Adding a photograph helps employees to put a face with each name. It
also helps them to know who's in charge of what so they know who to talk to when
they need information to complete a task.

roles and responsibilities framework template (click to modify online)


VIRTUAL WHITEBOARD

Lucidspark is a virtual whiteboard that can help  your hybrid team collaborate
in real time with virtual brainstorming sessions. You can easily capture and
share ideas, share feedback and chat, and turn your best ideas into actionable
steps and tasks.

Learn more about how Lucidchart can help remote teams collaborate effectively.



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LEARN MORE ABOUT HOW LUCIDCHART CAN HELP REMOTE TEAMS COLLABORATE EFFECTIVELY.

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ABOUT LUCIDCHART

Lucidchart is the intelligent diagramming application that empowers teams to
clarify complexity, align their insights, and build the future—faster. With this
intuitive, cloud-based solution, everyone can work visually and collaborate in
real time while building flowcharts, mockups, UML diagrams, and more.

The most popular online Visio alternative, Lucidchart is utilized in over 180
countries by millions of users, from sales managers mapping out target
organizations to IT directors visualizing their network infrastructure.




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