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FILL AND SIGN PDF FORMS

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Last updated on May 17, 2023

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Before you begin

We're rolling out a new, more intuitive product experience. If the screen shown
here doesn’t match your product interface, select help for your current
experience.


In the new experience, the tools appear on the left side of the screen.



In the new experience, the tools appear on the left side of the screen.



OVERVIEW

You can easily fill, sign, and share your documents using Acrobat's Fill & Sign
tool. The topics below provide information about:

 * The types of PDF forms
 * How to fill and sign PDF forms
 * How to share your completed forms



Try it in yourself
Fill and sign your documents in a few simple steps.


Open Acrobat
Open Acrobat


TYPES OF PDF FORMS

 * Interactive forms: These contain fields that you can select and fill in. See
   how to Fill in interactive forms.
 * Flat forms: These do not have interactive fields. It could be a paper form or
   PDF that hasn’t been optimized for form filling. The Fill & Sign tool
   automatically detects the form fields like text fields, comb fields,
   checkboxes, and radio buttons. You can manually add text and other symbols
   anywhere on the form using the Fill & Sign tool if required.

You can complete the forms by entering information and adding your signatures.
Acrobat also allows you to send your completed forms to others and securely save
them in Adobe cloud storage.


FILL AND SIGN PDF FORMS

To complete and sign PDF forms, open the form in Acrobat, and then select Sign
from the global bar. Alternatively, you can select All tools > Fill & Sign.

It displays the Fill & Sign tools on the left panel. You can now fill in the
form fields and sign the form using the sign tools, as described in the
following topics.





TO FILL TEXT FIELDS:

 1. From the left panel, select  and then click on the field where you want to
    add text.
    It displays a text field along with a toolbar, as shown below. 

 2. Select the text field again and enter your text.

 3. To reposition the text box to align it with the text field, select the
    textbox and hover over it. Once you see a plus icon with arrows, move the
    textbox to the desired position.

 4. To edit the text, select the text box. Once you see the cursor and keypad,
    edit the text and then click elsewhere to enter.

 5. To change the text size, select A or A as required.
    
    
    Note:
    
    Resize the first annotation you place to fit the check box or radio button
    in the document, and the next annotations you add will be of the same size
    and will fit the rest of the box/circle fields.

 6. To change the text color, select the color from the quick toolbar and select
    a desired color from the color palette.
    
    The default color for signatures is black. To change the color of
    signatures, you must deselect the Keep signatures black checkbox. 
    
    
    

 7. To change the text style from normal to combed, from the textbox menu,
    select > Character spacing.
    
    
    
    
    It changes the text style from normal to combed. To increase or decrease the
    spacing, you can select the blue arrow icon and then drag it as desired.
    
    
    
    
    Note: Combed Text is a text style where each letter of the text is equally
    spaced out with the help of a sequence of boxes. 
    

 8. Once done, select the next field space and then enter your text in the text
    box. Use the formatting options as desired.
    
    Repeat the step to fill all the required fields in the form.


TO FILL RADIO OPTION FIELDS:

 1. Hover over the field with the radio option.
    
    It automatically displays the default checkmark or the selected radio field
    symbol.
    
    

 2. Select the radio option field to enter the symbol.

 3. To change the symbol, select the field again, and then from the menu,
    tap and then select another symbol.
    
    It marks the field with the selected symbol.
    
    


TO ADD SIGNATURE AND INITIALS:

 1. Create your signature and initials if not already done. To do so:
    
     1. From the Quick action toolbar, select  
     2. To add a signature, select Add signature. In the dialog that appears,
        type or draw your signature and then select Done.
     3. To add your initials, select  > Add initials. In the dialog that
        appears, type or draw your initials and then select Done.
    
    Note: You may also add an image as your signature or initials. To add an
    existing image, tap the image icon from the top menu. To take a new picture
    to be added as your signature, tap the camera icon and follow through with
    the workflow.
    

 2. To add a signature:
    
     1. From the left panel, select your signature, move over to the field where
        you want to add it, and then click there to place the signature.
        Else, from the Quick actions toolbar, select   and then select your
        signature.
     2. Your signature appears in the field.
        Note: Once you add a signature or initial to a form and save it, you
        cannot edit it again.
     3. To adjust the placement of your signature, hover over the signature till
        you see a plus icon, and then click and move the signature as desired. 
     4. To adjust the size of your signature, hover over the blue circle at the
        corner, and then hold and drag it as desired.
    
    
    
    
    Caution:
    
    Once you add a signature or an initial to a form and save it, you cannot
    edit it again.
    

 3. To add your initials:
    
     1. From the left panel, select your initial, move over to the field where
        you want to add it, and then click to place the signature.
        Else, from the Quick actions toolbar, select   and then select your
        initial.
        Your initials appear in the field.
     2. To adjust the placement of your signature, hover over the signature till
        you see a plus icon, and then click and move the signature as desired. 
     3. To adjust the size of your signature, hover over the blue circle at the
        corner, and then hold and drag it as desired.
    
    Note:
    
    If you want to use an image as your signature or initials:
    
     * Sign your name in black ink on a clean, blank sheet of white paper. Sign
       in the middle of the paper so you don't photograph or scan the edges.
     * Photograph or scan your signature. If you are taking a picture of your
       signature, make sure that the page is lit and that no shadows fall across
       the signature.
     * Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG,
       JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the
       image. Acrobat/Reader imports just the signature if the photo or scan is
       fairly clean.


SHARE FORMS

After you complete and save your form, you can take any of the following
actions:

 * Share the form with others to view or comment.
 * Share a link to the form with others.
 * Create a web form.
 * Save a certified copy of the PDF.
 * Invite others to sign the form. See how to Request signatures.


TO SHARE THE FORM WITH OTHERS TO VIEW OR COMMENT:

 1. From the top-right corner, select , and then in the Share document dialog
    that opens:
    
     * To share the document with specific people, start typing the name or
       email address of the person you want to share the form with.
     * To share the form via a link, select Get link.
    
    

 2. In the Invite members dialog that appears:
    
     1. Continue adding names of people you want to share with.
     2. Modify the message if required.
     3. To make the form view-only, deselect the Allow comments toggle.
     4. To add a review deadline, select Add deadline and then enter a date.
     5. Select Invite.
    
    
    
    It sends a link to all the people you added to the form.


TO SHARE A CERTIFIED COPY OF THE PDF:

 1. From the Sign panel on the left, select Save a certified copy.
    
    It creates a certified copy of the form and displays a certificate banner at
    the top, as shown below.
    
    

 2. From the sign-in prompt in the right panel, select Next. 
    
    It asks you to sign into your account again to help protect your signed
    agreements.
    
    
    

 3. In the dialog that appears next, select Continue and then enter your account
    credentials to sign in.
    
    

 4. Once you sign in again, the certified copy displays the file information and
    sharing options. Select a desired sharing option to share the form. 
    
    
    
    


TO SHARE A LINK TO THE FORM:

 1. From the top-right corner, select  .
 2. To share a view-only form, deselect Allow Comments.
 3. Select Get link.

It uploads the form to Adobe cloud storage and generates a shareable link that
is copied to your clipboard. You can paste the link anywhere you want to share
from.




TO SHARE FORMS VIA A WEBSITE OR ANY ONLINE PORTAL

From the Sign panel, select More options and then select Create a web form.
Follow through the workflow to add the form to your website and share links to
collect data online. 






MORE LIKE THIS

 * Quickly fill and sign any PDF form online
 * Fill & Sign mobile app
 * Get PDFs signed by others
 * Product feature: Fill and sign PDF forms using Acrobat
 * Use a free online PDF Editor




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