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Accounting Tips


ALL ABOUT AUDITS: EVERYTHING YOU NEED TO KNOW ABOUT THE THREE TYPES OF BUSINESS
AUDIT

Carol Nachbaur January 18, 2022
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What is an audit?

Learn everything you need to know about the financial investigations into your
business. We'll teach you about the 3 types of audits there are, how to properly
prepare for an audit, how they can affect your business, how to find the right
auditor, and more.


INTERNAL AUDITS


WHAT IS AN INTERNAL AUDIT?

An internal audit is an evaluation of a business’s internal controls and
accounting processes. These audits help make sure your business remains in
compliance with laws and regulations, and help maintain the accurate and timely
reporting of financial data.

Regularly scheduled internal audits are essential in a wide range of industries.
With them, business owners can figure out pain points in operations efficiently,
allowing them to identify potential problems in workflow before they become
evident in an external audit. Regular internal audits also provide risk
management and safeguard against potential fraud, waste, or financial abuse in
your business. 


WHAT IS THE PROCESS OF AN INTERNAL AUDIT?

First, management will identify a department that they wish to audit. Next, an
internal auditor will attempt to collect an understanding of the current
internal control process and conduct fieldwork testing. This is where the actual
auditing of the department begins.

Once they have concluded the evaluation, the auditor will follow up with
management about the issues they have identified, prepare the official auditor’s
report, review the report with management, and follow up with management to
guarantee the suggested recommendations are in place.




WHAT HAPPENS DURING AN INTERNAL AUDIT?

During an audit, the assigned auditor will observe, take notes, review documents
and interview employees. Auditors will often ask questions and test employees’
knowledge of your company’s overall objectives, safety standards, training, and
compliance rules and regulations.

Once the auditor is satisfied with their investigation, they will brief
management on the results. During a meeting, an auditor will communicate the
strengths and weaknesses of the department while offering their recommendations.
They will also verify details with management for accuracy and ask for any
disputes. 

Once the details are satisfied, the auditor’s report is finalized and
expectations are given to management on corrections to be made. Management and
the auditor will both commit to a timeline to correct any issues. Once all
agreed-upon issues are implemented satisfactorily, the audit is officially
closed.


HOW OFTEN ARE INTERNAL AUDITS CONDUCTED?

An internal audit can be conducted on a daily, weekly, monthly or annual basis
depending on the circumstance and schedule which fits a business’s needs best.

Audits are tools that should be used by management to perform an overall
assessment of their business and each department within. Generally, internal
audits should be performed frequently enough to detect problems and to prevent
compliance issues.

Internal audits may be scheduled in advance in order to give a department time
to prepare documents and information, or they may be a surprise if unethical or
illegal activity is suspected.


HOW TO PREPARE FOR AN INTERNAL AUDIT:

PREPARE AN INTERNAL AUDIT PLAN.

An internal audit plan is a list of all the audit tasks and obligations that
will need to be conducted over the agreed-upon time period. This should be
prepared with the auditor, and reviewed by the management team. It is important
to determine specific steps, procedures, and the main focus of the audit.

PREPARE YOUR EMPLOYEES.

If the audit is regulatory, it is good practice to give departments notice so
they can have any necessary financial documents and materials ready. Audited
departments will also be involved in implementing the necessary changes
recommended by the auditor such as new training requirements or revisions in
compliance policies.


WHO PERFORMS AN INTERNAL AUDIT?

Internal audits are typically performed by an internal auditor who is an
employee of the company. Internal auditors don’t need to be certified public
accountants (CPAs), but can earn a certified internal auditor (CIA)
qualification, which requires them to follow agreed-upon standards governed by
the Institute of Internal Auditors (IIA).


WHY IS AN INTERNAL AUDIT PERFORMED?

The main purpose of an internal audit is to assess and improve the effectiveness
of administration and operations, provide risk management, and provide more
control over the critical financial processes in your business. 

A properly executed audit will identify the areas of concern in a department and
present them to management in an understandable way. This allows management to
make informed decisions on how to correct issues going forward and create
necessary action plans for discrepancies.



Get Help With Your Internal Audit


EXTERNAL AUDITS


WHAT IS AN EXTERNAL AUDIT?

An external audit is an examination that is conducted by an independent
accountant or accounting firm. This type of audit results in a verified
certification of the financial statements of a business. These certified
statements are required for all publicly-held businesses and can be requested by
shareholders, investors, and lenders if there is suspected discrepancy in the
reports.

External audits are critical in the fact that their certified results remove any
bias and question in the state of a company's financial status. All external
audits performed in the United States follow the same standards called the
generally accepted auditing standards (GAAS), which are set by the Auditing
Standards Board (ASB) of the American Institute of Certified Public Accountants
(AICPA).


WHAT IS THE PROCESS OF AN EXTERNAL AUDIT?

An external audit starts with either the appointment or hiring of an independent
auditor. This means hiring someone external to the company that will be audited.
In general, shareholders will appoint an auditor at the Annual General Meeting. 

Next, the external auditing will begin to take place. The auditor will collect,
assess, and interpret data to gain full understanding of all of the company’s
activities. This includes examining the business’ accounting records, looking
through financial statements in order to obtain evidence, verifying compliance
with standard accounting policies, and confirming the assets that have been
purchased.

Once they feel their investigation is satisfactory, the auditor will submit
their report and state their objective opinion. An external audit’s findings and
auditor’s opinion can seriously influence the reputation and future of a
company. An auditor’s opinion and rating can mean whether or not a company stays
in business.




WHAT HAPPENS DURING AN EXTERNAL AUDIT?

During an external audit, an auditor will thoroughly review your financial and
according records. This involves checking for the accuracy and completeness of
these records, whether these records have been prepared in accordance with the
generally accepted principles, and whether your financial statements are
correctly representing your company’s financial position.

The auditor’s process includes going through the records used to create each
financial statement and re-creating them to see if they were created correctly.
They will also compare your business to others in the same industry to attempt
to identify differences and irregularities that potentially be a sign of
incorrect financial reporting.

At the end of the external audit, the auditor will prepare and deliver an
auditor’s report to your business, including the details and findings from the
audit. This will include the discrepancies found in the financial reporting and
any non-compliance of rules and regulations relevant to your business.


HOW OFTEN ARE EXTERNAL AUDITS CONDUCTED?

Generally, a company will not have more than one external audit per year.

Publicly-held companies are legally obligated to annual external audits due to
the regulations of the Securities Act of 1933 and the Securities Exchange Act of
1934. The results of this audit must be submitted to the U.S. Securities and
Exchange Commission.

Nonprofit companies are also often legally obligated to perform annual external
audits due to federal and state regulations. Nonprofits that receive $500,000 or
more in federal government funding per fiscal year must conduct an A-133 Audit.

An external audit also occurs at random request of an entity to confirm that the
accounting records are following standard practices. For example, an external
audit may occur when a governmental entity is questioning a  part of the
financial statements of a company. Some instances where an audit may be ordered
are when the IRS detects tax fraud, when shareholders feel that the company is
not producing GAAP compliant financial statements, or when there is court
suspect of illegal activities due to the spending of business funds.


WHO PERFORMS AN EXTERNAL AUDIT?

An external audit is performed by an external auditor, who works for an
independent accounting firm. Generally, an external auditor must be a Certified
Public Accountant (CPA) and must follow the U.S. Generally Accepted Auditing
Standards (GAAS).


HOW TO PREPARE FOR AN EXTERNAL AUDIT:

PREPARE YOUR TEAM.

In preparation for your audit, it is wise to designate an “audit liaison” or
“audit manager” within your team who will act as the main contact for the
auditor. This will the process of the audit run smoothly and prevents
miscommunications between the team and the auditor. Whenever the auditor has a
question or request, they should be referred to the audit manager. When picking
an audit manager, a wise choice is an experienced team member who has very
strong project management and communication skills.

PREPARE YOUR RECORDS.

During the audit process, you should expect to receive requests from the auditor
for additional information and documents. These may range from evidence
supporting a specific transaction, such as receipts, to more thorough
descriptions of your company’s process and controls. It is wise to maintain a
detailed list of all records that you provide to the auditor during the process,
and keep track if any of your documents are taken off-premises.


WHY IS AN EXTERNAL AUDIT PERFORMED?

The main purpose of an external audit is to validate a company’s financial
statements and to provide assurance of the accuracy of financial reports. The
results of an external audit assure third-parties that the financials of the
company are correct and secure.

While external audits are oftentimes required, some businesses find it
beneficial to perform them voluntarily due to the asset of a verified auditor’s
report. When a small business or nonprofit applies for financing, having
verified and accurate financial statements can come in handy. Audit results may
also be a prerequisite for certain contract bids or grant proposals. Many
companies also find that conducting an external audit is a way to help build
public confidence in their company.



Get Help With Your External Audit


INTERNAL AUDIT VS EXTERNAL AUDIT






IRS AUDITS


WHAT IS AN IRS AUDIT?

An IRS audit is a formal investigation conducted by the Internal Revenue Service
in order to verify that the information entered your business’ tax return is
accurate and correct.

These tax audits can be triggered by unusual or unordinary deductions and forms
of income listed on your tax return, or you can also be selected at random.


HOW OFTEN ARE IRS AUDITS CONDUCTED?

Your tax return is subject to an audit at any time within six years of initial
filing, though in general the IRS only includes tax returns filed within the
last three years.

It is very important to note that if the IRS determines that you are subject to
an audit, you will be notified only via U.S. postal mail.


WHAT IS THE PROCESS OF AN IRS AUDIT?

The process of an IRS audit will depend on the type of audit you are selected
for. There are three types of tax audits that are conducted by the IRS.

1. MAIL AUDIT

Mail audits are documentation requests from the IRS that a taxpayer will receive
and respond to via mail. Typically, these requests will be so benign that you
may not even realize that you have been audited at all. The IRS may request
additional information about certain items or issues, or suggest specific
changes be made to your return.

2. OFFICE AUDIT

Office audits are in-depth, in-person interviews conducted by an audit officer
at your local IRS office. During these interviews, you will review bank
statements, past tax returns, and other relevant documents in order to
legitimize the suspect items on your audited tax return.

3. FIELD AUDIT

Field audits are very in-depth, in-person interviews conducted by IRS agents at
your home or business. During a field audit, an IRS agent will not only review
financial statements and past returns, but also make assessments based off of
observations about your place of business and the processes occurring there.


WHAT HAPPENS DURING AN IRS AUDIT?

During an IRS audit, an agent will ask questions and ask you to present them
with specific documentation. This will include evidence to back up tax
deductions, forms of income, and tax credits that you have claimed on your tax
returns. 

The length of the tax audit will vary depending on the type of audit that is
conducted, how complex it is, and the taxpayer’s willingness to cooperate with
the IRS agent’s findings.

Once the investigation is complete, the agent will conclude the audit with one
of three findings.

1. AGREEMENT

The result of the audit determines that changes need to be made, and you agree
to make the proposed amendments.

2. DISAGREEMENT

The result of the audit determines that changes need to be made, and you do not
agree to make proposed amendments. As a result, you can either file an appeal or
meet with an IRS manager for a dispute mediation.

3. NO CHANGE

All information on your tax return is reviewed and confirmed, and you do not
need to make any changes.




HOW TO PREPARE FOR AN IRS AUDIT:

Organize, organize, organize!

The best preparation for an IRS audit is to get your records and files
organized. If you are selected for an in-person audit, promptly collect and
organize the records needed of you. Having tax returns and records such as
receipts, bills, loan agreements, and account statements organized by year will
allow for a smoother experience when dealing with the questions and concerns of
an IRS audit agent.

Get Help With an IRS Audit


AUDITOR'S REPORTS


WHAT IS AN AUDITOR'S REPORT?

After both an internal or external audit, you will receive the auditor’s report.
This consists of a written letter from the auditor that is attached to your
company’s financial statements that expresses the auditor’s opinion on the
compliance with standard accounting practices.

The report is typically published within the company's annual report. A report
usually consists of three paragraphs. The first paragraph will describe the
responsibilities of the auditor and directors. The second paragraph describes
the focus, scope, and set of standard accounting practices held for the audit.
The third paragraph states the auditor's opinion.

The auditor's opinion is arguably the most important and critical part of the
auditor's report. There are four common opinions issued for companies in an
auditor's report.

1. CLEAN OR UNQUALIFIED REPORT

This opinion means that the auditor believes that the company's financial
records are correct and in compliance with the guidelines set out by GAAP. Most
of the time, an audit will conclude with this opinion.

2. QUALIFIED OPINION

This opinion means that the auditor found that the company did not follow the
proper accounting standards. However, the company did not technically break any
laws or compliances. The auditor will state the specific reason and areas where
each issue is present so that the company can make the necessary adjustments.

3. ADVERSE OPINION

This opinion means that the auditor found that the company did not follow
acceptable accounting practices and also found discrepancies in the company’s
financials. The auditor will list any suspicions of misstatements or
misrepresentations in the company’s financial statements. This opinion is the
worst outcome and can have very severe legal consequences if not corrected
quickly.

4. DISCLAIMER OF OPINION

In this opinion, the auditor could not complete the given audit or has chosen
not to provide their opinion. This can happen when the auditor cannot remain
impartial to the business or cannot access the needed information.


FINDING THE RIGHT AUDITOR

The auditing process and its results are crucial and critical to your business,
so finding and choosing the right professional for the job is essential. An
auditor is responsible for maintaining an unbiased opinion throughout the scope
of the project and needs to remain independent from your business. It is
important to remember that audit firms also should not have any sort of
financial interests in your business’ industry.

At Ageras, we specialize in helping business owners find the right auditor for
their needs. Whether you need an auditor with industry knowledge or an auditor
with a unique specialty, it is important that you choose one with a good
reputation. We can match you with 3 auditors from our network, 100% free of
charge, where you can easily compare price, qualifications, customer reviews,
and more before making your choice.


NEED HELP WITH YOUR AUDIT?

Finding the right auditor has never been easier. In just 5 minutes, we'll get to
know you, your business, and the kind of help you're looking for.

Get connected with 3 accomplished auditors

CONTENTS

Internal Audits
External Audits
Internal Audit vs External Audit
IRS Audits
Auditor's Reports
Finding the right auditor
Find an Accountant
Carol Nachbaur Online Marketing Manager, USA

January 18, 2022
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