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 1. Career development
 2. 8 Steps To Create a Daily Schedule (With Tips and Example)


8 STEPS TO CREATE A DAILY SCHEDULE (WITH TIPS AND EXAMPLE)

Jamie Birt

Updated December 30, 2022

Published July 23, 2020

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Jamie Birt is a career coach with 5+ years of experience helping job seekers
navigate the job search through one-to-one coaching, webinars and events. She’s
motivated by the mission to help people find fulfillment and belonging in their
careers.



Actively establishing a daily schedule that includes prioritized tasks can help
you keep your professional and personal lives balanced. A daily schedule can
also help you achieve long-term goals by ensuring you're regularly working
toward them. Learning how to add tasks to your routine and maintain your
workflow can allow you to organize your schedule successfully.

In this article, we explain why a schedule is important, describe how to create
a daily schedule, offer tips for maintaining your routine and provide an example
daily schedule for reference.

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WHY IS A DAILY SCHEDULE IMPORTANT?

A daily schedule helps you prioritize your desires and needs efficiently and
offers you a structure to support your productivity. Benefits of a daily
schedule include:

 * Scheduling time to meet all daily goals

 * Boosting productivity

 * Limiting procrastination

 * Establishing healthy habits

 * Enjoying a good work-life balance

Related: 10 Ways To Boost Your Professional Time Management Skills


HOW TO CREATE A DAILY SCHEDULE

If you want to create a productive daily schedule that meets your specific
needs, follow these steps:


1. WRITE EVERYTHING DOWN

Begin by writing down every task, both personal and professional, you want to
accomplish during a normal week. Try to brainstorm rather than edit or organize.
Remember to include tasks that you complete intermittently, such as changing the
sheets on the bed or mowing the lawn, and everyday tasks, such as making
breakfast or washing dishes.

Related: 6 Ways To Optimize Your Daily Schedule


2. IDENTIFY PRIORITIES

Once you have your list, review it and identify daily priorities. Consider using
a highlighter to help visually organize your wants and needs into work and
personal categories. For example, highlight daily work needs, such as answering
emails or returning phone calls, in blue and highlight personal wants, such as
reading a book for pleasure or going out for coffee with a friend, in green. Do
this for your full list of tasks.


3. NOTE THE FREQUENCY

Review your highlighted list and mark down the frequency you want or need to
complete your tasks. Write this number next to each task. For example, write a
"7" next to “make breakfast” since you plan to do that every day. Write a "1"
next to “change the sheets” since you usually perform that task once a week.

Related: How To Make a Daily Work Schedule


4. CLUSTER SIMILAR TASKS

Determine if there are similar tasks you can group for efficiency. For example,
if you have "wash the dishes" and "wipe down surfaces" on your daily list of
tasks, consider doing those together or one right after the other since they
require some of the same supplies and take place in the same area of the house.
Categorizing the tasks can also make it easier for you to complete every item on
the checklist.


5. MAKE A WEEKLY CHART

Create, purchase or print a weekly chart. Begin filling it in with daily and
weekly personal and work needs. Identify where it makes sense to complete tasks
that recur weekly to keep your schedule as open as possible. For example, if on
Mondays you have only four priority tasks, consider adding a weekly task, such
as mowing the lawn rather than doing it on Saturdays when you have six priority
tasks to complete.

Related: How To Plan Your Day: Benefits and 8 Tips for Success


6. OPTIMIZE YOUR TASKS

Review your weekly schedule and determine if there are areas or tasks you can
simplify or optimize to save time. For example, if you traditionally go to the
grocery store on Sundays but that doesn't leave time to manage other tasks that
day, consider a grocery delivery service or moving the task to a weekday
instead. Do this with any days that seem particularly full of activities.


7. ORDER THE TASKS

Once you've optimized your weekly schedule, create a loose hourly schedule for
each day's tasks. Consider blocking times, such as "morning," "midday,"
"afternoon" and "evening" rather than an hour-by-hour plan. This way, if a task
takes longer than expected or you have to attend to an emergency, you can still
maintain your schedule.

Related: How To Schedule Your Day and Be More Productive


8. STAY FLEXIBLE

Try out your schedule for a week or two and adjust it as needed. It might take a
few weeks for you to establish a routine that meets your needs, both personal
and professional, so be patient. Remember to allow for some flexibility every
day since unexpected tasks can arise.

Related: 6 Benefits of Flexibility in Business


TIPS FOR USING YOUR DAILY SCHEDULE

To ensure your new schedule is effective, consider the following tips:

 * Remember that it takes time to build a habit. Attempt to purposefully follow
   your schedule for several weeks before gauging success.

 * Adjust your schedule as needed. What you initially create may probably
   require changes, so make changes to the order of your tasks if it's not
   working.

 * Return to the schedule after disruptions. Make an active choice to return to
   your schedule after these changes.

 * Grant some leeway. If you deviate from your schedule or miss a task or two on
   Monday, remember that Tuesday is a new day and another opportunity to create
   consistent daily patterns to help you achieve your goals.

Related: Self-Management Skills: Definition, Examples and Tips


DAILY SCHEDULE EXAMPLE

Review this example daily schedule to help you structure your own:

MORNING (7 a.m. to 11 a.m.)

 * Make the bed

 * Cook breakfast

 * Exercise

 * Answer emails

 * Journal

MIDDAY (11 a.m. to 1 p.m.)

 * Make work phone calls

 * Cook lunch

 * Meditate

 * Write 1,000 words

AFTERNOON (1 p.m. to 5 p.m.)

 * Work on professional project

 * Call a friend

 * Walk outside

EVENING (5 p.m. to 10 p.m.)

 * Prepare dinner

 * Write in a gratitude journal

 * Watch a show

 * Wash the dishes

 * Read a chapter of a book

 * Prepare for sleep

Related: How To Manage a Busy Schedule in 13 Steps

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DAILY SCHEDULE TEMPLATE

Here's a template that you can use to make your own daily schedule:

MORNING (X a.m. to X a.m.):

 * Task 1

 * Task 2

 * Task 3

 * Task 4

 * Task 5

MIDDAY (X a.m. to X p.m.)

 * Task 1

 * Task 2

 * Task 3

 * Task 4

 * Task 5

AFTERNOON (X p.m. to X p.m.)

 * Task 1

 * Task 2

 * Task 3

EVENING (X p.m. to X p.m.)

 * Task 1

 * Task 2

 * Task 3

 * Task 4

 * Task 5


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