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IP REGISTRY PRIVACY STATEMENT



MAILING LIST SIGN UP

We operate a mailing list so we can keep you up to date with developments at The
IP Registry and provide you with an efficient service. You will automatically be
included on our mailing list, as by registering to use the IP Registry you have
given us permission to contact you. We may also use this list to market our
products and services to you unless you “opt out” of marketing communications by
contacting us. We promise that your contact details will never be passed by us
to a third party for marketing purposes. You retain the right to opt-out at any
time.

COOKIES

This website uses Google Analytics to help Analyse how users use the site. The
tool uses “cookies,” which are text files placed on your computer, to collect
standard Internet log information and visitor behaviour information in an
anonymous form. The information generated by the cookie about your use of the
website (including IP address) is transmitted to Google. This information is
then used to evaluate visitors’ use of the website and to compile statistical
reports on website activity for The IP Registry.
We will never (and will not allow any third party to) use the statistical
analytics tool to track or to collect any Personally Identifiable Information
(PII) of visitors to our site. Google will not associate your IP address with
any other data held by Google. Neither we nor Google will link, or seek to link,
an IP address with the identity of a computer user. We will not associate any
data gathered from this site with any Personally Identifiable Information from
any source, unless you explicitly submit that information via a fill-in form on
our website.

You may choose to accept or decline cookies. Most Web browsers automatically
default to accept them, but you can usually modify your browser setting to
decline cookies. If you reject cookies by changing your browser settings, then
be aware that this may disable some of the functionality on our Website.

3RD PARTY POLICIES

Related services and offerings linked to or from this website have their own
privacy statements that can be viewed by clicking on the corresponding links
within each respective website. Since we do not have control over the policies
or practices of participating merchants and other third parties, we are not
responsible for the privacy practices or contents of those sites. We recommend
you review their policies before you provide any personal information or
complete any transaction with them.




IP REGISTRY PRIVACY POLICY

Last updated: 15th June 2021

PSI IPV Ltd (“PSI”) is a company established for the purpose of facilitating
cooperation between and across publishing companies, subscription agents and
libraries to enable seamless and streamlined data analysis for the benefit of
the industry as a whole. PSI is committed to maintaining the confidence and
trust of both individuals and organisations with respect to the data we collect.
Please read this Privacy Policy to understand our practices about how we
collect, use and share the information we hold.

Topics:

 * Information we collect
 * Use of your information
 * How we secure personal information
 * Your choices and access to the information
 * Changes to our privacy policy
 * Contact

INFORMATION WE COLLECT

We collect information (some of which is personal data) in the following ways:
directly through user input or completion of questionnaires, indirectly through
sharing data with our publishing customers, independently through research
including of publicly accessible information on places such as Google and Lexis,
and automatically through technologies such as cookies and web beacons.

Information collected from you

The type of information we collect from you may include:

 * Contact details (name, email address, telephone number)
 * Place of work (name, address, institution type)
 * Registered IP addresses

Information shared through publishing customers

The type of information our publishing customers share with us may include:

 * Registered IP addresses

Information collected independently

The type of information we collect independently may include:

 * Contact details (name, email address, telephone number)

Information collected automatically

The information we collect automatically through cookies, web beacons and other
technologies is non-personal information that does not reveal your specific
identity or directly relate to an identifiable individual. This may include:

 * IP address used to connect your computer to the internet
 * Web-server log files
 * Computer, device and connection information, such as browser type and
   version, operating system and other technical identifiers
 * URL click stream data, including date and time stamp, referring and exit
   URLs, search terms used and pages visited on PSI owned websites only.

USE OF YOUR INFORMATION

The various affiliated companies may use the data we collect to:

 * Provide services to you, such as fulfilling any contractual obligations
 * Respond to your requests, enquiries, comments or concerns
 * Provide technical support to keep services working, safe and secure
 * Enhance, evaluate and improve our services and promotional campaigns and to
   develop new services
 * Notify you about changes or updates to our services
 * Market our products and services to you (unless you opt out of this
   communication by contacting us)
 * Facilitate PSI’s legitimate interests and compliance with legal obligations
 * Share information with our publisher customers and institutions (libraries)
   so they can provide the products and services you require, ensure their terms
   and conditions of use are adhered to, fulfil their legal obligations and
   fulfil their legitimate interests

Legal basis for processing

Our legal basis for processing this data will be one of the following:

 * You have given consent for use either to us or to the publisher (data
   controller) from whom we received the information
 * Use is necessary in order to fulfil our or a publisher’s (data controller’s)
   contract with you or for your benefit or to take steps at your request prior
   to entering into this contract
 * Use is necessary for the purposes of a legitimate interest, such as:
   * A publisher’s interest in verifying IP addresses for content access,
     facilitating future compliance with legal obligations, or detecting and
     preventing fraud
   * A publisher’s or institution’s (library’s) interest in knowing publication
     usage statistics
   * PSI and its affiliates’ interests: in pursuing commercial and marketing
     aims; in establishment, exercise or defence of legal claims; in operational
     management, internal administration, and network and information security;
     and in prevention of fraud and other unlawful activities
 * Use is necessary to fulfil our legal obligations or a publisher’s (data
   controller’s) legal obligations (such as due diligence obligations under the
   UK Bribery Act 2010, the FCPA, or the OECD Anti-Bribery Convention)

Disclosure of your information

We may share your personal information with:

 * Relevant agents, representatives, joint venturers, and entities for which we
   are acting as an agent;
 * Applicable suppliers and service providers including, but not limited to,
   credit card processors (only if you purchase a product from PSI and provide
   us with your credit card details), customer support, PSI only email service
   providers but you will always be able to opt out of any email communications
   you receive from PSI and PSI’s website service providers.

Outside of our group of affiliates, we will not share your personal information
with any third parties for marketing purposes.

We also reserve the right to disclose your personal information if we are
required to do so by law, or in the good faith belief that disclosure of the
information is reasonably necessary to comply with legal process, to respond to
claims, or to protect or advance our rights, property, safety, or well-being of
our company, our employees, customers, or the public.

Cross-Border Transfer of Information

Your personal data may be transferred to other countries for processing, but it
will not be transferred, stored, or processed outside the European Economic Area
(EEA) without adequate protections. We ensure that adequate safeguards are in
place for all transfers of personal data outside the EEA that do not have an
“adequacy decision” from the European Commission.

Timely Processing

Personal data should not be kept longer than necessary for the purpose. This
means that data should be destroyed or erased from our systems when it is no
longer required. We will only retain your personal data for the period necessary
to fulfil the purpose for which it was collected, as laid out above. For
guidance on how long particular data is likely to be kept before being
destroyed, please contact our Data Protection Officer (see below).

HOW WE SECURE PERSONAL INFORMATION

PSI has taken steps to ensure that all personal data we hold is protected
against loss, theft, misuse and unauthorised access or disclosure. We employ
appropriate administrative, physical and technical security measures, including
limiting access to the information through electronic security systems and
passwords, training employees on data protection and our data protection
policies, obliging employees and third parties we engage to process data to
respect confidentiality, and storing data on secure servers. Furthermore, we
have undergone “stress” testing to ensure our systems are adequately safeguarded
against unauthorised access.

YOUR CHOICES AND ACCESS TO THE INFORMATION

If you would like access to the information we hold about you and how it is
used, please contact us by written request, including proof of your identity, or
by email using the contact information below.

You have the right to request that we take reasonable measures to restrict,
correct or delete any information that you contest is inaccurate.

You also have the right to have your personal information erased when it is no
longer necessary for our purposes. Where information has been unlawfully
processed, you have a right to its restriction or erasure. You also have the
right to object to certain types of processing on grounds relating to your
particular situation and the right to data portability of certain information.

If our processing is based on your consent, you have the right to withdraw your
consent and have the data erased by contacting us using the information below.

In the case of the IP Registry and IP Intrusion, registered users have access to
their own account information and are able to make corrections upon login at any
time. The accuracy of this information is solely the responsibility of the user.

If you are receiving marketing communications from PSI, you will be able to
update preferences by using the “opt-out” or “unsubscribe” mechanism provided
within the communications that you receive from us or by contacting us.

You also have the right to lodge a complaint with a supervisory authority, such
as the Information Commissioner’s Office (ICO).

CHANGES TO OUR PRIVACY POLICY

We may change this Privacy Policy from time to time. Any changes will be posted
on this page with an updated revision date.

CONTACT

If you have any comments, questions or requests regarding this Privacy Policy or
our processing of your information, please contact:

PSI Data Protection Officer
PSI IPV Ltd
c/o Jameson’s House
6 Compton Way
Witney
OX28 3AB
Email: info@theIPregistry.org

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