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WORKATION & BUSINESS TRAVEL COMPLIANCE Software


ENABLE YOUR TEAM
TO WORK ABROAD
WITHOUT COMPLIANCE RISKS

Let's talkExplore softwareDownload whitepaper

4.9

from 50+ reviews



Hundreds of companies trust WorkFlex



PLATFORM


DISCOVER OUR ALL-IN-ONE COMPLIANCE SOFTWARE

Get support through automated compliance risk assessments, A1-Certificates, CoC,
PWD, insurance, visa and more


WORKATIONS

Private trips up to 183 days per year

Now your employees can travel to their dream destination or visit their family
abroad while working remotely.

Explore workations



BUSINESS TRAVEL

Trips for business purposes

Expand your business globally and ensure full compliance whenever your employees
go on work-related trips.

Explore business travel

      Let's talk       

Benefits


WORKATIONS AND BUSINESS TRAVEL – MINUS THE COMPLIANCE HEADACHES

Failing to comply with local laws while traveling or working abroad
can result in extra fees, taxes, and admin burden.



AVOID COMPLIANCE RISKS

We’ve got you covered for all the key tax and legal compliance risks. And if any
risks do come up, we take full responsibility.


SAVE TIME & MONEY

No need to hire expensive lawyers, visa agencies, or more HR admins. Avoid fines
& free up HR time with automated work-from-abroad management!


IMPROVE EMPLOYER BRANDING

Enhance your brand's image, attract top talent, and stand out in the job market
- all while being 100% compliant.

Compliance


SAY GOODBYE TO THESE
COMPLIANCE RISKS

All the risks associated with workations and business travel?
We’ve got you covered.


PERMANENT ESTABLISHMENT

What is the risk? The traveler-employee constitutes a Permanent Establishment in
the destination country. As a result, you’d have to register the company
locally, attribute profits to the local business (branch) and file corporate
tax.
‍
What does WorkFlex do? We help you avoid triggering corporate tax liability in
the destination country.

Here’s what could happen if you don’t prevent this:

Corporate tax at 20% to 35% over attributable profit
Administrative obligations exceeding € 50,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of corporate tax
Employer brand damage and other non-financial damage


EMPLOYMENT TAX

What is the risk? Obligation to set up payroll in the destination country. This
implies that you have become an employer there and have to pay employment tax
(generally consisting of wage tax and social security contributions).

What does WorkFlex do? We help you avoid triggering the obligation to set up
payroll in the destination country.

Here’s what could happen if you don’t prevent this:

Employment tax up to 60% or even 150% (grossed up)
Administrative obligations exceeding € 5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of employment tax
Employer brand damage and other non-financial damage


SOCIAL SECURITY

What is the risk? The traveler-employee becomes socially insured in the
destination country and/or drops out of the coverage of the home country's
social security, both of which are not desirable.

What does WorkFlex do? We ensure that your employees remain covered by their
home country's social security scheme.

Here’s what could happen if you don’t prevent this:

Contributions of €5,000 to €15,000 per year
Administrative obligations exceeding €5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of social security contributions
Employer brand damage and other non-financial damage


INSURANCE

What is the risk? The traveler-employee having an occupational accident while
abroad, and the employer being responsible for it.
‍
What does WorkFlex do? We offer comprehensive travel insurance to remove the
employer and employee risk of covering medical expenses in case of a medical
emergency abroad.

Here’s what could happen if you don’t prevent this:

Employer required to cover the medical expenses
Employee receiving medical services of lower quality than accustomed to
Employer brand damage and other non-financial damage


LABOUR LAW

What is the risk? Local labour law becomes applicable to the traveller’s
employment. This could result in significant additional financial obligations or
in-kind entitlements to the employee, such as holiday pay (depending on the
specific laws in the destination country).

What does WorkFlex do? We help you avoid the risk of local labour laws becoming
applicable to your employees on their trips abroad.

Here’s what could happen if you don’t prevent this:

Penalties up to €5,000
Local entitlements such as termination arrangements
Employer brand damage and other non-financial damage


WORK ENTITLEMENT

What is the risk? The traveler-employee has no right to work in the destination
country, creating an illegal labour situation that is generally very heavily
penalised.
‍
What does WorkFlex do? We make sure that your employees have the right to work
in the destination country through our partner CIBTvisas.

Here’s what could happen if you don’t prevent this:

Penalties exceeding €5,000
Company and/or employee ban of entering the country
Employer brand damage and other non-financial damage


POSTED WORKERS DIRECTIVE (PWD)

What is the risk? Employees that go on a business trip to another EU country to
perform some work need to be registered within the destination country's local
authorities to avoid legal penalties, fines, and potential legal disputes.
‍
What does WorkFlex do? We ensure that the employee is properly registered before
starting the posting of the worker.

Here’s what could happen if you don’t prevent this:

Penalties for not registering (timely)
Employer brand damage and other non-financial damage


DATA PROTECTION

What is the risk? Unauthorized access, breaches, theft or damage of data during
your employee's trip abroad, as well as ensuring coverage by and compliance with
adequate data privacy laws similar to GDPR in the destination country.
‍
What does WorkFlex do? We assess GDPR applicability, review adequacy decisions
and destination country laws. We conduct transfer impact assessments and offer
employee instructions for GDPR compliance.

Here’s what could happen if you don’t prevent this:

Penalties exceeding €5,000
Employer brand damage and other non-financial damage

      Let's talk       

FUNCTIONALITY


HOW IT WORKS

Step 1

WorkFlex assesses compliance risks

Step 2

WorkFlex implements compliance measures

Step 3

WorkFlex provides (visa) support & liability


      Let's talk       

WorkFlex In Numbers


WE’LL LET THE NUMBERS SPEAK FOR THEMSELVES

200+

satisfied clients

100,000+

trip requests
handled compliantly

75,000+

hours saved by HR

€10,000,000+

saved in tax lawyers’ fees

Case studies


HOW THESE BUSINESSES ARE USING WORKFLEX

“The right tool to support our strategy”
How Scout24 embraced flexible working and automated work-from-abroad requests.
Positive feedback from the employees
Tax- and compliance-friendly workations
Time savings
“Thanks to the first-class service, we can respond more quickly to the wishes of
our employees, which means that they can start actively planning and designing
stays abroad more quickly without having to think about it too much.”
Krzysztof Lysik, Head of Tax at Scout24
Explore case study

“We can now offer our employees the possibility to request work from abroad
through easy-to-use software”
How Enpal lightened their workload and processes while staying fully compliant
Cost efficient in comparison to heavy tax lawyers services’ costs
Time saving
Strong benefits for employees
“It was quite a challenge to handle all the sudden work-from-abroad requests.
Now I can confidently say that we are a well-positioned company when it comes to
work from abroad.”
Sophie Kostka, Former Head of HR Operations & Culture at Enpal
Explore case study

“At TIMOCOM, vacation and work are not opposites!”
How TIMOCOM provided flexible work opportunities for employees across 34 nations
Significant improvement of employer brand
Boost in employee satisfaction and retention
Recruitment success
“Thanks to WorkFlex's smart and straightforward support on compliance issues,
administration & great customer support, our employees can work up to 120 days a
year from abroad.”
Luisa Schlüter, HR Business Partner at Timocom
Explore case study

"WorkFlex enables us to be a progressive employer without compromising on
compliance"
How Flix enabled its international workforce to work from (m)anywhere
Automated risk assessments
Modern employer branding
Time savings
"WorkFlex enabled Flix to give our team the freedom to work from (m)anywhere.
Their individualized risk assessments ensure that we remain compliant while
catering to the needs of our workforce of over 90 nationalities."
Sara Ferraris, Head of People at Flix
Explore case study

"The preparation, support, and usability of the tool are outstanding"
How AutoScout24 switched from expensive lawyers to an automated solution to
offer work from anywhere
Time & Cost savings
Great 24/7 customer support
Worldwide risk assessments
"The collaboration with WorkFlex is extremely positive. The automation of
processes, such as the application process and communication with employees,
resulted in significant time and cost savings for AutoScout24."
Katrin Paetzold, Senior HR Business Partner at AutoScout24
Explore case study

“WorkFlex has helped us tremendously in reducing administrative costs and work"
How idealo enabled work from abroad for up to 183 days a year
A work-from-abroad policy with clearly set rules and frameworks
Freedom for employees to work from everywhere compliantly
Extra employee motivation and engagement
"WorkFlex saves us as HR a lot of time as WorkFlex does all the work. Our part
in all of that is very, very minimal. All the paperwork is basically done in one
tool."
Brianne Zegrea, People Operations Manager at idealo
Explore case study

WorkFlex offers the whole package
How forto created more equality with remote work
assessments for worldwide origin countries, destinations, visas
liability
travel health insurance & 24/7 hotline
Thanks to WorkFlex, the People Operations team has zero work to do while
offering this highly valued benefit of remote work abroad.
Carolin Braband, Team Lead People Operations
Explore case study



Read all case studies




WORKFLEX INTEGRATIONS




HRIS


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RESOURCES


LEARN FROM THE EXPERTS IN WORKATION & BUSINESS TRAVEL COMPLIANCE

Articles

How WorkFlex handles Posted Workers (PWD) notifications

The objective of the PWD is to prevent social dumping, by protecting the rights
and working conditions of cheaper foreign workers within the EU.

Read more

Infographic

Workations as a Benefit

Discover trends that are shaping the future of work and gain fresh perspectives
on flexible work arrangements. Check out our infographic now and stay ahead of
the curve!

Read more

All resources


FAQS


WHAT TYPES OF COMPANIES CAN BENEFIT FROM USING WORKFLEX?



WorkFlex is ideal for companies aiming to attract top talent by offering remote
work options from abroad, as well as companies with employees traveling
frequently for business to expand operations internationally. WorkFlex helps
manage these types of travel in a compliant and efficient manner.




WHAT COMPLIANCE RISKS DO YOU MANAGE?



WorkFlex manages main compliance risks associated with workations and business
travel. Those include permanent establishment, employment tax, social security,
labour law, work entitlement, insurance, data protection, and Posted Workers
Directive (PWD).




HOW DO NO-RISK WORKATIONS & BUSINESS TRAVEL WORK?



The WorkFlex global compliance engine assesses key risk factors for every trip
request and categorises it as either a "no-risk" or a "high-risk".

In the unlikely event that any compliance risks arise during a no-risk trip, you
receive:

 * Professional support for discussions with local authorities
 * Legal case-by-case advice
 * Financial liability covering the local corporate tax, employment tax and
   social security premiums for correct risk assessments

Please note that high-risk cases are not covered under the "no-risk" concept,
but employers can still choose to approve them at their own discretion. In these
cases, WorkFlex cannot take responsibility.

You can learn more about how no-risk trips work by downloading our whitepaper.


WHAT IS YOUR PRICING STRUCTURE?



Pricing is custom and based on your enterprise needs. To learn more, please
visit our Pricing page.


HOW CAN I GET STARTED WITH WORKFLEX?



If you want to get started, you can schedule a free demo. During the demo,
you'll have the opportunity to see the software in action and ask any questions
you may have.


WITH WORKFLEX, COMPLIANCE IS NO LONGER A ROADBLOCK TO WORKATIONS
& BUSINESS TRAVEL

Join hundreds of companies enabling workations and business travel while staying
compliant.


      Let's talk      

WorkFlex International B.V. Legmeerstraat 60-2 Amsterdam 1058 NG Netherlands

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