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MICROSOFT PRIVACY STATEMENT

Last Updated: October 2023 What's new?
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Your privacy is important to us. This privacy statement explains the personal
data Microsoft processes, how Microsoft processes it, and for what purposes.

Microsoft offers a wide range of products, including server products used to
help operate enterprises worldwide, devices you use in your home, software that
students use at school, and services developers use to create and host what’s
next. References to Microsoft products in this statement include Microsoft
services, websites, apps, software, servers, and devices.

Please read the product-specific details in this privacy statement, which
provide additional relevant information. This statement applies to the
interactions Microsoft has with you and the Microsoft products listed below, as
well as other Microsoft products that display this statement.

Young people may prefer starting with the Privacy for young people page. That
page highlights information that may be helpful for young people.

For individuals in the United States, please refer to our U.S. State Data
Privacy Notice and the Washington State Consumer Health Data Privacy Policy for
additional information about the processing of your personal data, and your
rights under applicable U.S. State data privacy laws.

The most recent version of this privacy statement can be found at
aka.ms/privacy.

Personal data we collect
How we use personal data
Reasons we share personal data
How to access and control your personal data
Cookies and similar technologies
Products provided by your organisation – notice to end users
Microsoft account
Collection of data from children
Other important privacy information
Security of personal data
Where we store and process personal data
Our retention of personal data
U.S. State Data Privacy
Artificial Intelligence
Advertising
Speech recognition technologies
Preview or free-of-charge releases
Changes to this privacy statement
How to contact us
Product-specific details:
Enterprise and developer products
Enterprise online services
Enterprise and developer software and appliances
Productivity and communications products
Microsoft 365 and Office
Microsoft Family
Microsoft Teams
OneDrive
Outlook
Skype
Surface Duo
LinkedIn
Search, Microsoft Edge, and artificial intelligence
Bing
Cortana
Microsoft Edge
Microsoft Translator
SwiftKey
Windows
Activation
Activity history
Advertising ID
Diagnostics
Feedback Hub
Location services and recording
Phone Link - Link to Windows
Security and safety features
Speech, Voice Activation, Inking, and Typing
Sync and backup settings
Update Services
Web browsers—Microsoft Edge Legacy and Internet Explorer
Windows apps
Windows Media Player
Windows Hello
Windows Search
Entertainment and related services
Xbox
Microsoft Store
Microsoft Start
Groove Music and Movies & TV
Silverlight
Windows Mixed Reality
Cookies

Most Microsoft sites use cookies, small text files placed on your device which
web servers utilise in the domain that placed the cookie can retrieve later. We
use cookies to store your preferences and settings, help with sign-in, provide
personalised ads and analyse site operations. For more information, see the
Cookies and similar technologies section of this privacy statement.

EU-U.S., UK Extension, and Swiss-U.S. Data Privacy Frameworks

Microsoft complies with the EU-U.S., UK Extension to the EU-U.S., and Swiss-U.S.
Data Privacy Frameworks. To learn more, see the Where we store and process
personal data section, and visit the U.S. Department of Commerce’s Data Privacy
Framework website.

If you have a privacy concern, complaint, or question for the Microsoft Chief
Privacy Officer or EU Data Protection Officer, please contact us by using our
web form. For more information about contacting Microsoft, including Microsoft
Ireland Operations Limited, see the How to contact us section of this privacy
statement.

PERSONAL DATA WE COLLECT

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Microsoft collects data from you, through our interactions with you and through
our products. You provide some of this data directly, and we get some of it by
collecting data about your interactions, use, and experiences with our products.
The data we collect depends on the context of your interactions with Microsoft
and the choices you make, including your privacy settings and the products and
features you use. We also obtain data about you from third parties.

If you represent an organisation, such as a business or school, that utilises
Enterprise and Developer Products from Microsoft, please see the Enterprise and
developer products section of this privacy statement to learn how we process
your data. If you are an end user of a Microsoft product or a Microsoft account
provided by your organisation, please see the Products provided by your
organisation and the Microsoft account sections for more information.

You have choices when it comes to the technology you use and the data you share.
When we ask you to provide personal data, you can decline. Many of our products
require some personal data to provide you with a service. If you choose not to
provide data -required to provide you with a product or feature, you cannot use
that product or feature. Likewise, where we need to collect personal data by law
or to enter into or carry out a contract with you, and you do not provide the
data, we will not be able to enter into the contract; or if this relates to an
existing product you are using, we may have to suspend or cancel it. We will
notify you if this is the case at the time. Where providing the data is
optional, and you choose not to share personal data, features like
personalisation that use such data will not work for you.

Microsoft collects data from you, through our interactions with you and through
our products for a variety of purposes described below, including to operate
effectively and provide you with the best experiences with our products. You
provide some of this data directly, such as when you create a Microsoft account,
administer your organisation’s licensing account, submit a search query to Bing,
register for a Microsoft event, speak a voice command to Cortana, upload a
document to OneDrive, sign up for Microsoft 365, or contact us for support. We
get some of it by collecting data about your interactions, use, and experience
with our products and communications.

We rely on a variety of legal reasons and permissions (sometimes called “legal
bases”) to process data, including with your consent, a balancing of legitimate
interests, necessity to enter into and perform contracts, and compliance with
legal obligations, for a variety of purposes described below.

We also obtain data from third parties. We protect data obtained from third
parties according to the practices described in this statement, plus any
additional restrictions imposed by the source of the data. These third-party
sources vary over time and include:

* Data brokers from which we purchase demographic data to supplement the data
we collect.
* Services that make user-generated content from their service available to
others, such as local business reviews or public social media posts.
* Communication services, including email providers and social networks, when
you give us permission to access your data on such third-party services or
networks.
* Service providers that help us determine your device’s location.
* Partners with which we offer co-branded services or engage in joint marketing
activities.
* Developers who create experiences through or for Microsoft products.
* Third parties that deliver experiences through Microsoft products.
* Publicly-available sources, such as open public sector, academic, and
commercial data sets and other data sources.

You have choices when it comes to the technology you use and the data you share.
When you are asked to provide personal data, you can decline. Many of our
products require some personal data to operate and provide you with a service.
If you choose not to provide data required to operate and provide you with a
product or feature, you cannot use that product or feature. Likewise, where we
need to collect personal data by law or to enter into or carry out a contract
with you, and you do not provide the data, we will not be able to enter into the
contract; or if this relates to an existing product you’re using, we may have to
suspend or cancel it. We will notify you if this is the case at the time. Where
providing the data is optional, and you choose not to share personal data,
features like personalisation that use the data will not work for you.

The data we collect depends on the context of your interactions with Microsoft
and the choices you make (including your privacy settings), the products and
features you use, your location, and applicable law.

The data we collect can include the following:

Name and contact data. Your first and last names, email address, postal address,
phone number and other similar contact data.

Credentials. Passwords, password hints, and similar security information used
for authentication and account access.

Demographic data. Data about you such as your age, gender, country and preferred
language.

Payment data. Data to process payments, such as your payment instrument number
(such as a credit card number) and the security code associated with your
payment instrument.

Subscription and licensing data. Information about your subscriptions, licences
and other entitlements.

Interactions. Data about your use of Microsoft products. In some cases, such as
search queries, this is data you provide in order to make use of the products.
In other cases, such as error reports, this is data we generate. Other examples
of interactions data include:

* Device and usage data. Data about your device and the product and features
you use, including information about your hardware and software, how our
products perform, as well as your settings. For example:
* Payment and account history. Data about the items you purchase and
activities associated with your account.
* Browse history. Data about the webpages you visit.
* Device, connectivity and configuration data. Data about your device, your
device configuration, and nearby networks. For example, data about the
operating systems and other software installed on your device, including
product keys. In addition, IP address, device identifiers (such as the IMEI
number for phones), regional and language settings, and information about
WLAN access points near your device.
* Error reports and performance data. Data about the performance of the
products and any problems you experience, including error reports. Error
reports (sometimes called “crash dumps”) can include details of the
software or hardware related to an error, contents of files opened when an
error occurred, and data about other software on your device.
* Troubleshooting and help data. Data you provide when you contact Microsoft
for help, such as the products you use, and other details that help us
provide support. For example, contact or authentication data, the content
of your chats and other communications with Microsoft, data about the
condition of your device, and the products you use related to your help
enquiry. When you contact us, such as for customer support, phone
conversations or chat sessions with our representatives may be monitored
and recorded.
* Bot usage data. Interactions with bots and skills available through
Microsoft products, including bots and skills provided by third parties.
* Interests and favourites. Data about your interests and favourites, such as
the sports teams you follow, the programming languages you prefer, the stocks
you track or cities you add to track things like weather or traffic. In
addition to those you explicitly provide, your interests and favourites can
also be inferred or derived from other data we collect.
* Content consumption data. Information about media content (e.g., TV, video,
music, audio, text books, apps, and games) you access through our products.
* Searches and commands. Search queries and commands when you use Microsoft
products with search or related productivity functionality, such as
interactions with a chat bot.
* Voice data. Your voice data, sometimes referred to as “voice clips”, such as
search queries, commands, or dictation you speak, which may include
background sounds.
* Text, inking, and typing data. Text, inking, and typing data and related
information. For example, when we collect inking data, we collect information
about the placement of your inking instrument on your device.
* Images. Images and related information, such as picture metadata. For
example, we collect the image you provide when you use a Bing image-enabled
service.
* Contacts and relationships. Data about your contacts and relationships if you
use a product to share information with others, manage contacts, communicate
with others, or improve your productivity.
* Social data. Information about your relationships and interactions between
you, other people, and organisations, such as types of engagement (e.g.
likes, dislikes, events, etc.) related to people and organisations.
* Location data. Data about your device’s location, which can be either precise
or imprecise. For example, we collect location data using Global Navigation
Satellite System (GNSS) (e.g., GPS) and data about nearby cell towers and
Wi-Fi hotspots. Location can also be inferred from a device’s IP address or
data in your account profile that indicates where it is located with less
precision, such as at a city or postcode level.
* Other input. Other inputs provided when you use our products. For example,
data such as the buttons you press on an Xbox wireless controller using the
Xbox network, skeletal tracking data when you use Kinect, and other sensor
data, like the number of steps you take, when you use devices that have
applicable sensors. And, if you use Spend, at your direction, we also collect
financial transaction data from your credit card issuer to provide the
service. If you attend an in-store event, we collect the data you provide to
us when registering for or during the event and if you enter into a prize
promotion, we collect the data you input into the entry form.

Content. Content of your files and communications you input, upload, receive,
create, and control. For example, if you transmit a file using Skype to another
Skype user, we need to collect the content of that file to display it to you and
the other user. If you receive an email using Outlook.com, we need to collect
the content of that email to deliver it to your inbox, display it to you, enable
you to reply to it, and store it for you until you choose to delete it. Other
content we collect when providing products to you include:

* Communications, including audio, video, text (typed, inked, dictated, or
otherwise), in a message, email, call, meeting request, or chat.
* Photos, images, songs, movies, software, and other media or documents you
store, retrieve, or otherwise process with our cloud.

Video or recordings. Recordings of events and activities at Microsoft buildings,
retail spaces, and other locations. If you enter Microsoft Store locations or
other facilities, or attend a Microsoft event that is recorded, we may process
your image and voice data.

Feedback and ratings. Information you provide to us and the content of messages
you send to us, such as feedback, survey data, and product reviews you write.

Traffic data. Data generated through your use of Microsoft’s communications
services. Traffic data indicates with whom you have communicated and when your
communications occurred. We will process your traffic data only as required to
provide, maintain, and improve our communications services and we do so with
your consent.

Product-specific sections below describe data collection practices applicable to
use of those products.

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HOW WE USE PERSONAL DATA

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Microsoft uses the data we collect to provide you with rich, interactive
experiences. In particular, we use data to:

* Provide our products, which includes updating, securing, and troubleshooting,
as well as providing support. It also includes sharing data, when it is
required to provide the service or carry out the transactions you request.
* Improve and develop our products.
* Personalise our products and make recommendations.
* Advertise and market to you, which includes sending promotional
communications, targeting advertising, and presenting you with relevant
offers.

We also use the data to operate our business, which includes analysing our
performance, meeting our legal obligations, developing our workforce and doing
research.

In carrying out these purposes, we combine data that we collect from different
contexts (for example, from your use of two Microsoft products) or obtain from
third parties to give you a more seamless, consistent and personalised
experience, to make informed business decisions and for other legitimate
purposes.

Our processing of personal data for these purposes includes both automated and
manual (human) methods of processing. Our automated methods often are related to
and supported by our manual methods. For example, to build, train, and improve
the accuracy of our automated methods of processing (including artificial
intelligence or AI), we manually review some of the predictions and inferences
produced by the automated methods against the underlying data from which the
predictions and inferences were made. For instance, with your permission and for
the purpose of improving our speech recognition technologies, we manually review
short snippets of voice data that we have taken steps to de-identify. This
manual review may be conducted by Microsoft employees or vendors who are working
on Microsoft’s behalf.

Microsoft uses the data we collect to provide you rich, interactive experiences.
In particular, we use data to:

We also use the data to operate our business, which includes analysing our
performance, meeting our legal obligations, developing our workforce and doing
research.

For these purposes, we combine data we collect from different contexts (for
example, from your use of two Microsoft products). For example, Cortana may use
information from your calendar to suggest action items in a heads-up email, and
Microsoft Store uses information about the apps and services you use to make
personalised app recommendations. However, we have built in technological and
procedural safeguards designed to prevent certain data combinations where
required by law. For example, where required by law, we store data we collect
from you when you are unauthenticated (not signed in) separately from any
account information that directly identifies you, such as your name, email
address, or phone number.

When we process personal data about you, we do so with your consent and/or as
required to provide the products you use, operate our business, meet our
contractual and legal obligations, protect the security of our systems and our
customers, or fulfil other legitimate interests of Microsoft as described in
this section and in the Reasons we share personal data section of this privacy
statement. When we transfer personal data from the European Economic Area, we do
so based on a variety of legal mechanisms, as described in the Where we store
and process personal data section of this privacy statement.

More on the purposes of processing:

* Provide our products. We use data to operate our products and provide you
with rich, interactive experiences. For example, if you use OneDrive, we
process the documents you upload to OneDrive to enable you to retrieve,
delete, edit, forward, or otherwise process it, at your direction as part of
the service. Or, for example, if you enter a search query in the Bing search
engine, we use that query to display search results to you. Additionally, as
communications are a feature of various products, programmes and activities,
we use data to contact you. For example, we may contact you by phone or email
or other means to inform you when a subscription is ending or discuss your
licensing account. We also communicate with you to secure our products, for
example by letting you know when product updates are available.
* Product improvement. We use data to continually improve our products,
including adding new features or capabilities. For example, we use error
reports to improve security features, search queries and clicks in Bing to
improve the relevancy of the search results, usage data to determine what new
features to prioritise, and voice data to develop and improve speech
recognition accuracy.
* Personalisation. Many products include personalised features, such as
recommendations that enhance your productivity and enjoyment. These features
use automated processes to tailor your product experiences based on the data
we have about you, such as inferences we make about you and your use of the
product, activities, interests, and location. For example, depending on your
settings, if you stream movies in a browser on your Windows device, you may
see a recommendation for an app from the Microsoft Store that streams more
efficiently. If you have a Microsoft account, with your permission, we can
sync your settings on several devices. Many of our products provide controls
to disable personalised features.
* Product activation. We use data—such as device and application type,
location, and unique device, application, network, and subscription
identifiers—to activate products that require activation.
* Product development. We use data to develop new products. For example, we use
data, often de-identified, to better understand our customers’ computing and
productivity needs which can shape the development of new products.
* Customer support. We use data to troubleshoot and diagnose product problems,
repair customers’ devices, and provide other customer care and support
services, including to help us provide, improve, and secure the quality of
our products, services, and training, and to investigate security incidents.
Call recording data may also be used to authenticate or identify you based on
your voice to enable Microsoft to provide support services and investigate
security incidents.
* Help secure and troubleshoot. We use data to help secure and troubleshoot our
products. This includes using data to protect the security and safety of our
products and customers, detecting malware and malicious activities,
troubleshooting performance and compatibility issues to help customers get
the most out of their experiences, and notifying customers of updates to our
products. This may include using automated systems to detect security and
safety issues.
* Safety. We use data to protect the safety of our products and our customers.
Our security features and products can disrupt the operation of malicious
software and notify users if malicious software is found on their devices.
For example, some of our products, such as Outlook.com or OneDrive,
systematically scan content in an automated manner to identify suspected
spam, viruses, abusive actions, or URLs that have been flagged as fraud,
phishing, or malware links; and we reserve the right to block delivery of a
communication or remove content if it violates our terms. In accordance with
European Union Regulation (EU) 2021/1232, we have invoked the derogation
permitted by that Regulation from Articles 5(1) and 6(1) of EU Directive
2002/58/EC. We use scanning technologies to create digital signatures (known
as “hashes”) of certain images and video content on our systems. These
technologies then compare the hashes they generate with hashes of reported
child sexual exploitation and abuse imagery (known as a “hash set”), in a
process called “hash matching”. Microsoft obtains hash sets from
organisations that act in the public interest against child sex abuse. This
can result in sharing information with the National Centre for Missing and
Exploited Children (NCMEC) and law enforcement authorities.
* Updates. We use data we collect to develop product updates and security
patches. For example, we may use information about your device’s
capabilities, such as available memory, to provide you a software update or
security patch. Updates and patches are intended to maximise your experience
with our products, help you protect the privacy and security of your data,
provide new features, and evaluate whether your device is ready to process
such updates.
* Promotional communications. We use data we collect to deliver promotional
communications. You can sign up for email subscriptions and choose whether
you wish to receive promotional communications from Microsoft by email, SMS,
physical mail and telephone. For information about managing your contact
data, email subscriptions, and promotional communications, see the How to
access and control your personal data section of this privacy statement.
* Relevant offers. Microsoft uses data to provide you with relevant and
valuable information regarding our products. We analyse data from a variety
of sources to predict the information that will be most interesting and
relevant to you and deliver such information to you in a variety of ways. For
example, we may predict your interest in gaming and communicate with you
about new games you may like.
* Advertising. Microsoft does not use what you say in email, human-to-human
chat, video calls, or voicemail, or your documents, photos or other personal
files to target ads to you. We use data we collect through our interactions
with you, through some of our first-party products, services, apps, and web
properties (Microsoft properties), and on third-party web properties, for
advertising on our Microsoft properties and on third-party properties. We may
use automated processes to help make advertising more relevant to you. For
more information about how your data is used for advertising, see the
Advertising section of this privacy statement.
* Prize promotions and events. We use your data to administer prize promotions
and events available in our physical Microsoft Stores. For example, if you
enter into a prize promotion, we may use your data to select a winner and
provide the prize to you if you win. Or, if you register for a coding
workshop or gaming event, we will add your name to the list of expected
attendees.
* Transacting commerce. We use data to carry out your transactions with us. For
example, we process payment information to provide customers with product
subscriptions and use contact information to deliver goods purchased from the
Microsoft Store.
* Reporting and business operations. We use data to analyse our operations and
perform business intelligence. This enables us to make informed decisions and
report on the performance of our business.
* Protecting rights and property. We use data to detect and prevent fraud,
resolve disputes, enforce agreements, and protect our property. For example,
we use data to confirm the validity of software licences to reduce piracy. We
may use automated processes to detect and prevent activities that violate our
rights and the rights of others, such as fraud.
* Legal compliance. We process data to comply with law. For example, we use the
age of our customers to assist us in meeting our obligations to protect
children’s privacy. We also process contact information and credentials to
help customers exercise their data protection rights.
* Research. With appropriate technical and organisational measures to safeguard
individuals’ rights and freedoms, we use data to conduct research, including
for public interest and scientific purposes.

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REASONS WE SHARE PERSONAL DATA

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We share your personal data with your consent or to complete any transaction or
provide any product you have requested or authorised. We also share data with
Microsoft-controlled affiliates and subsidiaries; with vendors working on our
behalf; when required by law or to respond to legal process; to protect our
customers; to protect lives; to maintain the security of our products; and to
protect the rights and property of Microsoft and its customers.

Please note that, as defined under certain U.S. state data privacy laws,
“sharing” also relates to providing personal data to third parties for
personalised advertising purposes. Please see the U.S. State Data Privacy
section below and our U.S. State Data Privacy Laws Notice for more information.

We share your personal data with your consent or as necessary to complete any
transaction or provide any product you have requested or authorised. For
example, we share your content with third parties when you tell us to do so,
such as when you send an email to a friend, share photos and documents on
OneDrive, or link accounts with another service. If you use a Microsoft product
provided by an organisation you are affiliated with, such as an employer or
school, or use an email address provided by such organisation to access
Microsoft products, we share certain data, such as interaction data and
diagnostic data to enable your organisation to manage the products. When you
provide payment data to make a purchase, we will share payment data with banks
and other entities that process payment transactions or provide other financial
services, and for fraud prevention and credit risk reduction. Additionally, when
you save a payment method (such as a card) to your account that you and other
Microsoft account holders use to make purchases from Microsoft or its
affiliates, your purchase receipts may be shared with anyone else who uses and
has access to the same payment method to make a purchase from Microsoft,
including the payment method’s named accountholder. When you permit push
notifications for Microsoft products or applications on a non-Windows device,
the operating system of that device will process some personal data to provide
push notifications. Accordingly, Microsoft may send data to an external,
third-party notification provider to deliver push notifications. Your device’s
push notification services are governed by their own service-specific terms and
privacy statements.

In addition, we share personal data among Microsoft-controlled affiliates and
subsidiaries. We also share personal data with vendors or agents working on our
behalf for the purposes described in this statement. For example, companies
we've hired to provide customer service support or assist in protecting and
securing our systems and services may need access to personal data to provide
those functions. In such cases, these companies must abide by our data privacy
and security requirements and are not allowed to use personal data they receive
from us for any other purpose. We may also disclose personal data as part of a
corporate transaction such as a merger or sale of assets.

Finally, we will retain, access, transfer, disclose, and preserve personal data,
including your content (such as the content of your emails in Outlook.com, or
files in private folders on OneDrive), when we have a good faith belief that
doing so is necessary to do any of the following:

* Comply with applicable law or respond to valid legal process, including from
law enforcement or other government agencies.
* Protect our customers, for example, to prevent spam or attempts to defraud
users of our products, or to help prevent the loss of life or serious injury
of anyone.
* Operate and maintain the security of our products, including to prevent or
stop an attack on our computer systems or networks.
* Protect the rights or property of Microsoft, including enforcing the terms
governing the use of the services—however, if we receive information
indicating that someone is using our services to traffic in stolen
intellectual or physical property of Microsoft, we will not inspect a
customer's private content ourselves, but we may refer the matter to law
enforcement.

For more information about data we disclose in response to requests from law
enforcement and other government agencies, please see our Law Enforcement
Requests Report.

Please note that some of our products include links to or otherwise enable you
to access products of third parties whose privacy practices differ from those of
Microsoft. If you provide personal data to any of those products, your data is
governed by their privacy policies.

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HOW TO ACCESS AND CONTROL YOUR PERSONAL DATA

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You can also make choices about the collection and use of your data by
Microsoft. You can control your personal data that Microsoft has obtained, and
exercise your data protection rights, by contacting Microsoft or using various
tools we provide. In some cases, your ability to access or control your personal
data will be limited, as required or permitted by applicable law. How you can
access or control your personal data will also depend on which products you use.
For example, you can:

* Control the use of your data for personalised advertising from Microsoft by
visiting our opt-out page.
* Choose whether you wish to receive promotional emails, SMS messages,
telephone calls and postal mail from Microsoft.
* Access and clear some of your data through the Microsoft privacy dashboard.

Not all personal data processed by Microsoft can be accessed or controlled via
the tools above. If you want to access or control personal data processed by
Microsoft that is not available via the tools above or directly through the
Microsoft products you use, you can always contact Microsoft at the address in
the How to contact us section or by using our web form.

We provide aggregate metrics about user requests to exercise their data
protection rights via the Microsoft Privacy Report.

You can access and control your personal data that Microsoft has obtained with
tools Microsoft provides to you, which are described below, or by contacting
Microsoft. For instance:

* If Microsoft obtained your consent to use your personal data, you can
withdraw that consent at any time.
* You can request access to, erasure of, and updates to your personal data.
* If you’d like to port your data elsewhere, you can use tools Microsoft
provides to do so, or if none are available, you can contact Microsoft for
assistance.

You can also object to or restrict the use of your personal data by Microsoft.
For example, you can object at any time to our use of your personal data:

* For direct marketing purposes.
* Where we are performing a task in the public interest or pursuing our
legitimate interests or those of a third party.

You may have these rights under applicable laws, including the EU General Data
Protection Regulation (GDPR), but we offer them regardless of your location. In
some cases, your ability to access or control your personal data will be
limited, as required or permitted by applicable law.

If your organisation, such as your employer, school or service provider,
provides you with access to and is administering your use of Microsoft products,
contact your organisation to learn more about how to access and control your
personal data.

You can access and control your personal data that Microsoft has obtained, and
exercise your data protection rights, using various tools we provide. The tools
most useful to you will depend on our interactions with you and your use of our
products. Here is a general list of tools we provide to help you control your
personal data; specific products may provide additional controls.

* Bing. If you are signed into Bing, you can view and clear your stored search
and chat history on your privacy dashboard. If you are not signed into Bing,
you can view and clear stored search history associated to your device in
your Bing settings.
* Cortana. You can control some of the data Cortana accesses or stores in your
Cortana settings.
* Microsoft account. If you wish to access, edit, or remove the profile
information and payment information in your Microsoft account, change your
password, add security information or close your account, you can do so by
visiting the Microsoft account website.
* If you have a Microsoft Developer Network (MSDN) public profile, you can
access and edit your data by signing in at MSDN forum.
* Microsoft privacy dashboard. You can control some of the data Microsoft
processes through your use of a Microsoft account on the Microsoft privacy
dashboard. From here, for example, you can view and clear the browsing,
search, and location data associated with your Microsoft account.
* Microsoft Store.You can access your Microsoft Store profile and account
information by visiting Microsoft Store and selecting View account or Order
history.
* Microsoft Teams for personal use. You can find out how to export or delete
Teams data relating to your personal Microsoft account by visiting this page.
* OneDrive. You can view, download, and delete your files and photos in
OneDrive by signing into your OneDrive.
* Outlook.com. You can download your emails in Outlook.com by signing into your
account and navigating to your Privacy and data settings.
* Skype. If you wish to access, edit, or remove some profile and payment
information for Skype or change your password, sign in to your account. If
you wish to export your Skype chat history and files shared on Skype, you can
request a copy.
* Volume Licensing Service Centre (VLSC). If you are a Volume Licensing
customer, you can control your contact information and subscription and
licensing data in one location by visiting the Volume Licensing Service
Centre website.
* Xbox. If you use the Xbox network or Xbox.com, you can view or edit your
personal data, including billing and account information, privacy settings,
and online safety and data sharing preferences by accessing My Xbox on the
Xbox console or on the Xbox.com website.

Your communications preferences

You can choose whether you wish to receive promotional communications from
Microsoft by email, SMS, physical mail and telephone. If you receive promotional
email or SMS messages from us and would like to opt out, you can do so by
following the directions in that message. You can also make choices about the
receipt of promotional email, telephone calls, and postal mail by signing-in
with your personal Microsoft account, and viewing your communication permissions
where you can update contact information, manage Microsoft-wide contact
preferences, opt out of email subscriptions, and choose whether to share your
contact information with Microsoft partners. If you do not have a personal
Microsoft account, you can manage your Microsoft email contact preferences by
using this web form. These choices do not apply to mandatory service
communications that are part of certain Microsoft products, programmes,
activities or to surveys or other informational communications that have their
own unsubscribe method.

Your advertising choices

To opt out of receiving personalised advertising from Microsoft, visit our
opt-out page. When you opt out, your preference is stored in a cookie that is
specific to the web browser you are using. The opt-out cookie has an expiration
date of five years. If you delete the cookies on your device, you need to opt
out again.

You can also link your opt-out choice with your personal Microsoft account. It
will then apply on any device where you use that account and will continue to
apply until someone signs in with a different personal Microsoft account on that
device. If you delete the cookies on your device, you will need to sign in again
for the settings to apply.

For Microsoft-controlled advertising that appears in apps on Windows, you may
use the opt-out linked to your personal Microsoft account, or opt out of
interest-based advertising by turning off the advertising ID in Windows
settings.

Because the data used for interest-based advertising is also used for other
required purposes (including providing our products, analytics, and fraud
detection), opting out of interest-based advertising does not stop that data
collection. You will continue to get ads, although they may be less relevant to
you.

You can opt out of receiving interest-based advertising from third parties we
partner with by visiting their sites (see above).

Browser-based controls

When you use a browser, you can control your personal data using certain
features. For example:

* Cookie controls. You can control the data stored by cookies and withdraw
consent to cookies by using the browser-based cookie controls described in
the Cookies section of this privacy statement.
* Tracking protections. You can control the data third-party sites can collect
about you using Tracking Protection in Internet Explorer (versions 9 and up)
and Microsoft Edge. This feature will block third-party content, including
cookies, from any site that is listed in a Tracking Protection List you add.
* Browser controls for "Do Not Track." Some browsers have incorporated "Do Not
Track" (DNT) features that can send a signal to the websites you visit
indicating you do not wish to be tracked. Because there is not yet a common
understanding of how to interpret the DNT signal, Microsoft services do not
currently respond to browser DNT signals. We continue to work with the online
industry to define a common understanding of how to treat DNT signals. In the
meantime, you can use the range of other tools we provide to control data
collection and use, including the ability to opt out of receiving
interest-based advertising from Microsoft as described above.

Learn more
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COOKIES AND SIMILAR TECHNOLOGIES

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Cookies are small text files placed on your device to store data that can be
recalled by a web server in the domain that placed the cookie. We use cookies
and similar technologies for storing and honouring your preferences and
settings, enabling you to sign-in, providing interest-based advertising,
combating fraud, analysing how our products perform and fulfilling other
legitimate purposes. Microsoft apps use additional identifiers, such as the
advertising ID in Windows described in the Advertising ID section of this
privacy statement, for similar purposes.

We also use “web beacons” to help deliver cookies and gather usage and
performance data. Our websites may include web beacons, cookies, or similar
technologies from Microsoft affiliates and partners as well as third parties,
such as service providers acting on our behalf.

Third party cookies may include: Social Media cookies designed to show you ads
and content based on your social media profiles and activities on our websites;
Analytics cookies to better understand how you and others use our websites so
that we can make them better, and so the third parties can improve their own
products and services; Advertising cookies to show you ads that are relevant to
you; and Required cookies used to perform essential website functions. Where
required, we obtain your consent prior to placing or using optional cookies that
are not (i) strictly necessary to provide the website; or (ii) for the purpose
of facilitating a communication.

Please see the Learn more section below for information about our use of third
party cookies, web beacons and analytics services, and other similar
technologies on our websites and services. For a list of the third parties that
set cookies on our websites, including service providers acting on our behalf,
please visit our third party cookie inventory. On some of our websites, a list
of third parties is available directly on the site. The third parties on these
sites may not be included in the list on our third party cookie inventory.

You have a variety of tools to control the data collected by cookies, web
beacons, and similar technologies. For example, you can use controls in your
internet browser to limit how the websites you visit are able to use cookies and
to withdraw your consent by clearing or blocking cookies.

Cookies are small text files placed on your device to store data that can be
recalled by a web server in the domain that placed the cookie. This data often
consists of a string of numbers and letters that uniquely identifies your
computer, but it can contain other information as well. Some cookies are placed
by third parties acting on our behalf. We use cookies and similar technologies
to store and honour your preferences and settings, enable you to sign-in,
provide interest-based advertising, combat fraud, analyse how our products
perform and fulfil other legitimate purposes described below. Microsoft apps use
additional identifiers, such as the advertising ID in Windows, for similar
purposes, and many of our websites and applications also contain web beacons or
other similar technologies, as described below.

Our use of cookies and similar technologies

Microsoft uses cookies and similar technologies for several purposes, depending
on the context or product, including:

* Storing your preferences and settings. We use cookies to store your
preferences and settings on your device, and to enhance your experiences. For
example, depending on your settings, if you enter your city or postcode to
get local news or weather information on a Microsoft website, we store that
data in a cookie so that you will see the relevant local information when you
return to the site. Saving your preferences with cookies, such as your
preferred language, prevents you from having to set your preferences
repeatedly. If you opt out of interest-based advertising, we store your
opt-out preference in a cookie on your device. Similarly, in scenarios where
we obtain your consent to place cookies on your device, we store your choice
in a cookie.
* Sign-in and authentication. We use cookies to authenticate you. When you sign
in to a website using your personal Microsoft account, we store a unique ID
number, and the time you signed in, in an encrypted cookie on your device.
This cookie allows you to move from page to page within the site without
having to sign in again on each page. You can also save your sign-in
information so you do not have to sign in each time you return to the site.
* Security. We use cookies to process information that helps us secure our
products, as well as detect fraud and abuse.
* Storing information you provide to a website. We use cookies to remember
information you shared. When you provide information to Microsoft, such as
when you add products to a shopping cart on Microsoft websites, we store the
data in a cookie for the purpose of remembering the information.
* Social media. Some of our websites include social media cookies, including
those that enable users who are signed in to the social media service to
share content via that service.
* Feedback. Microsoft uses cookies to enable you to provide feedback on a
website.
* Interest-based advertising. Microsoft uses cookies to collect data about your
online activity and identify your interests so that we can provide
advertising that is most relevant to you. You can opt out of receiving
interest-based advertising from Microsoft as described in the How to access
and control your personal data section of this privacy statement.
* Showing advertising. Microsoft uses cookies to record how many visitors have
clicked on an advertisement and to record which advertisements you have seen,
for example, so you do not see the same one repeatedly.
* Analytics. We use first- and third-party cookies and other identifiers to
gather usage and performance data. For example, we use cookies to count the
number of unique visitors to a web page or service and to develop other
statistics about the operations of our products.
* Performance. Microsoft uses cookies to understand and improve how our
products perform. For example, we use cookies to gather data that helps with
load balancing; this helps us keep our websites remain up and running.

Where required, we obtain your consent prior to placing or using optional
cookies that are not (i) strictly necessary to provide the website; or (ii) for
the purpose of facilitating a communication. Please see the “How to Control
Cookies” section below for more information.

Some of the cookies we commonly use are listed below. This list is not
exhaustive, but it is intended to illustrate the primary purposes for which we
typically set cookies. If you visit one of our websites, the site will set some
or all of the following cookies:

* MSCC. Contains user choices for most Microsoft properties.
* MUID, MC1, and MSFPC. Identifies unique web browsers visiting Microsoft
sites. These cookies are used for advertising, site analytics, and other
operational purposes.
* ANON. Contains the ANID, a unique identifier derived from your Microsoft
account, which is used for advertising, personalisation and operational
purposes. It is also used to preserve your choice to opt out of
interest-based advertising from Microsoft if you have chosen to associate the
opt-out with your Microsoft account.
* CC. Contains a country code as determined from your IP address.
* PPAuth, MSPAuth, MSNRPSAuth, KievRPSAuth, WLSSC, MSPProf. Helps to
authenticate you when you sign in with your Microsoft account.
* MC0. Detects whether cookies are enabled in the browser.
* MS0. Identifies a specific session.
* NAP. Contains an encrypted version of your country, postcode, age, gender,
language and occupation, if known, based on your Microsoft account profile.
* MH. Appears on co-branded sites where Microsoft is partnering with an
advertiser. This cookie identifies the advertiser, so the right ad is
selected.
* childinfo, kcdob, kcrelid, kcru, pcfm. Contains information that Microsoft
account uses within its pages in relation to child accounts.
* MR. This cookie is used by Microsoft to reset or refresh the MUID cookie.
* x-ms-gateway-slice. Identifies a gateway for load balancing.
* TOptOut. Records your decision not to receive interest-based advertising
delivered by Microsoft. Where required, we place this cookie by default and
remove it when you consent to interest-based advertising.

We may also use the cookies of other Microsoft affiliates, companies, and
partners, such as LinkedIn and Xandr.

Third Party Cookies

In addition to the cookies Microsoft sets when you visit our websites, we also
use cookies from third parties to enhance the services on our sites. Some third
parties can also set cookies when you visit Microsoft sites. For example:

* Companies we hire to provide services on our behalf, such as site analytics,
place cookies when you visit our sites.
* Companies that deliver content on Microsoft sites, such as videos or news, or
ads, place cookies on their own.

These companies use the data they process in accordance with their privacy
policies, which may enable these companies to collect and combine information
about your activities across websites, apps, or online services.

The following types of third-party cookies may be used, depending on the
context, service or product, as well as your settings and permissions:

* Social Media cookies. We and third parties use social media cookies to show
you ads and content based on your social media profiles and activity on our
websites. They’re used to connect your activity on our websites to your
social media profiles so the ads and content you see on our websites and on
social media will better reflect your interests.
* Analytics cookies.We allow third parties to use analytics cookies to
understand how you use our websites so we can make them better and the third
parties can develop and improve their products, which they may use on
websites that are not owned or operated by Microsoft. For example, analytics
cookies are used to gather information about the pages you visit and how many
clicks you need to accomplish a task. These cookies may also be used for
advertising purposes.
* Advertising cookies.We and third parties use advertising cookies to show you
new ads by recording which ads you've already seen. They're also used to
track which ads you click on or purchases you make after clicking on an ad
for payment purposes, and to show you ads that are more relevant to you. For
example, they're used to detect when you click on an ad and show you ads
based on your social media interests and website browsing history.
* Required cookies.We use required cookies to perform essential website
functions. For example, to log you in, save your language preferences,
provide a shopping cart experience, improve performance, route traffic
between web servers, detect the size of your screen, determine page load
times, and measure audiences. These cookies are necessary for our websites to
work.

Where required, we obtain your consent prior to placing or using optional
cookies that are not (i) strictly necessary to provide the website; or (ii) for
the purpose of facilitating a communication.

For a list of the third parties that set cookies on our websites, including
service providers acting on our behalf, please visit our third party cookie
inventory. The third party cookie inventory also includes links to those third
parties’ websites or privacy notices. Please consult the third-party websites or
privacy notices for more information on their privacy practices with respect to
their cookies that may be set on our websites. On some of our websites, a list
of third parties is available directly on the site. The third parties on these
sites may not be included in the list on our third party cookie inventory.

How to control cookies

Most web browsers automatically accept cookies but provide controls that allow
you to block or delete them. For example, in Microsoft Edge, you can block or
delete cookies by selecting Settings > Privacy and services > Clear Browsing
data > Cookies and other site data. For more information about how to delete
your cookies in Microsoft browsers, see Microsoft Edge, Microsoft Edge Legacy,
or Internet Explorer. If you use a different browser, refer to that browser’s
instructions.

As mentioned above, where required, we obtain your consent before placing or
using optional cookies that are not (i) strictly necessary to provide the
website; or (ii) for the purpose of facilitating a communication. We separate
these optional cookies by purpose, such as for advertising and social media
purposes. You may consent to certain categories of optional cookies and not
others. You also may adjust your choices by clicking “Manage cookies” in the
footer of the website or through the settings made available on the website.
Certain features of Microsoft products depend on cookies. If you choose to block
cookies, you cannot sign in or use some of those features, and preferences that
are dependent on cookies will be lost. If you choose to delete cookies, any
settings and preferences controlled by those cookies, including advertising
preferences, are deleted and will need to be recreated.

Additional privacy controls that can impact cookies, including the tracking
protections feature of Microsoft browsers, are described in the How to access
and control your personal data section of this privacy statement.

Our use of web beacons and analytics services

Some Microsoft webpages contain electronic tags known as web beacons that we use
to help deliver cookies on our websites, count users who have visited those
websites, and deliver co-branded products. We also include web beacons or
similar technologies in our electronic communications to determine whether you
open and act on them.

In addition to placing web beacons on our own websites, we sometimes work with
other companies to place our web beacons on their websites or in their
advertisements. This helps us to, for example, develop statistics on how often
clicking on an advertisement on a Microsoft website results in a purchase or
other action on the advertiser's website. It also allows us to understand your
activity on the website of a Microsoft partner in connection with your use of a
Microsoft product or service.

Finally, Microsoft products often contain web beacons or similar technologies
from third-party analytics providers, which help us compile aggregated
statistics about the effectiveness of our promotional campaigns or other
operations. These technologies enable the analytics providers to set or read
their own cookies or other identifiers on your device, through which they can
collect information about your online activities across applications, websites,
or other products. However, we prohibit these analytics providers from using web
beacons on our sites to collect or access information that directly identifies
you (such as your name or email address). You can opt out of data collection or
use by some of these analytics providers by visiting any of the following sites:
Adjust, AppsFlyer, Clicktale, Flurry Analytics, Google Analytics (requires you
to install a browser add-on), Kissmetrics, Mixpanel, Nielsen, Acuity Ads,
WebTrends, or Optimizely.

Other similar technologies

In addition to standard cookies and web beacons, our products can also use other
similar technologies to store and read data files on your computer. This is
typically done to maintain your preferences or to improve speed and performance
by storing certain files locally. But, like standard cookies, these technologies
can also store a unique identifier for your computer, which can then track
behaviour. These technologies include Local Shared Objects (or "Flash cookies")
and Silverlight Application Storage.

Local Shared Objects or "Flash cookies." Websites that use Adobe Flash
technologies can use Local Shared Objects or "Flash cookies" to store data on
your computer. To learn how to manage or block Flash cookies, go to the Flash
Player help page.

Silverlight Application Storage. Websites or applications that use Microsoft
Silverlight technology also have the ability to store data by using Silverlight
Application Storage. To learn how to manage or block such storage, see the
Silverlight section of this privacy statement.

Learn more
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PRODUCTS PROVIDED BY YOUR ORGANISATION – NOTICE TO END USERS

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If you use a Microsoft product with an account provided by an organisation you
are affiliated with, such as your work or school account, that organisation can:

* Control and administer your Microsoft product and product account, including
controlling privacy-related settings of the product or product account.
* Access and process your data, including the interaction data, diagnostic
data, and the contents of your communications and files associated with your
Microsoft product and product accounts.

If you lose access to your work or school account (in event of change of
employment, for example), you may lose access to products and the content
associated with those products, including those you acquired on your own behalf,
if you used your work or school account to sign in to such products.

Many Microsoft products are intended for use by organisations, such as schools
and businesses. Please see the Enterprise and developer products section of this
privacy statement. If your organisation provides you with access to Microsoft
products, your use of the Microsoft products is subject to your organisation’s
policies, if any. You should direct your privacy enquiries, including any
requests to exercise your data protection rights, to your organisation’s
administrator. When you use social features in Microsoft products, other users
in your network may see some of your activity. To learn more about the social
features and other functionality, please review documentation or help content
specific to the Microsoft product. Microsoft is not responsible for the privacy
or security practices of our customers, which may differ from those set forth in
this privacy statement.

When you use a Microsoft product provided by your organisation, Microsoft’s
processing of your personal data in connection with that product is governed by
a contract between Microsoft and your organisation. Microsoft processes your
personal data to provide the product to your organisation and you, and in some
cases for Microsoft’s business operations related to providing the product as
described in the Enterprise and developer products section. As mentioned above,
if you have questions about Microsoft’s processing of your personal data in
connection with providing products to your organisation, please contact your
organisation. If you have questions about Microsoft’s business operations in
connection with providing products to your organisation as provided in the
Product Terms, please contact Microsoft as described in the How to contact us
section. For more information on our business operations, please see the
Enterprise and developer products section.

For Microsoft products provided by your K-12 school, including Microsoft 365
Education, Microsoft will:

* not collect or use student personal data beyond that needed for authorised
educational or school purposes;
* not sell or rent student personal data;
* not use or share student personal data for advertising or similar commercial
purposes, such as behavioural targeting of advertisements to students;
* not build a personal profile of a student, other than for supporting
authorised educational or school purposes or as authorised by the parent,
guardian or student of appropriate age; and
* require that our vendors with whom student personal data is shared to deliver
the educational service, if any, are obligated to implement these same
commitments for student personal data.

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MICROSOFT ACCOUNT

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With a Microsoft account, you can sign in to Microsoft products, as well as
those of select Microsoft partners. Personal data associated with your Microsoft
account includes credentials, name and contact data, payment data, device and
usage data, your contacts, information about your activities, and your interests
and favourites. Signing in to your Microsoft account enables personalisation and
consistent experiences across products and devices, permits you to use cloud
data storage, allows you to make payments using payment instruments stored in
your Microsoft account and enables other features.

There are three types of Microsoft account:

* When you create your own Microsoft account tied to your personal email
address, we refer to that account as a personal Microsoft account.
* When you or your organisation (such as an employer or your school) create
your Microsoft account tied to your email address provided by that
organisation, we refer to that account as a work or school account.
* When you or your service provider (such as a cable or internet service
provider) create your Microsoft account tied to your email address with your
service provider’s domain, we refer to that account as a third-party account.

If you sign into a service offered by a third party with your Microsoft account,
you will share with that third party the account data required by that service.

With a Microsoft account, you can sign into Microsoft products, as well as those
of select Microsoft partners. Personal data associated with your Microsoft
account includes credentials, name and contact data, payment data, device and
usage data, your contacts, information about your activities, and your interests
and favourites. Signing into your Microsoft account enables personalisation,
consistent experiences across products and devices, permits you to use cloud
data storage, allows you to make payments using payment instruments stored in
your Microsoft account, and enables other features. There are three types of
Microsoft account:

Personal Microsoft accounts. The data associated with your personal Microsoft
account, and how that data is used, depends on how you use the account.

* Creating your Microsoft account. When you create a personal Microsoft
account, you will be asked to provide certain personal data and we will
assign a unique ID number to identify your account and associated
information. While some products, such as those involving payment, require a
real name, you can sign in to and use other Microsoft products without
providing your real name. Some data you provide, such as your display name,
email address, and phone number, can be used to help others find and connect
with you within Microsoft products. For example, people who know your display
name, email address, or phone number can use it to search for you on Skype or
Microsoft Teams for personal use and send you an invite to connect with them.
Note that if you use a work or school email address to create a personal
Microsoft account, your employer or school may gain access to your data. In
some cases, you will need to change the email address to a personal email
address in order to continue accessing consumer-oriented products (such as
the Xbox network).
* Signing in to Microsoft account. When you sign in to your Microsoft account,
we create a record of your sign-in, which includes the date and time,
information about the product you signed in to, your sign-in name, the unique
number assigned to your account, a unique identifier assigned to your device,
your IP address, and your operating system and browser version.
* Signing in to Microsoft products. Signing in to your account enables improved
personalisation, provides seamless and consistent experiences across products
and devices, permits you to access and use cloud data storage, allows you to
make payments using payment instruments stored in your Microsoft account and
enables other enhanced features and settings. For example, when you sign in,
Microsoft makes information saved to your account available across Microsoft
products so important things are right where you need them. When you sign in
to your account, you will stay signed in until you sign out. If you add your
Microsoft account to a Windows device (version 8 or higher), Windows will
automatically sign you in to products that use Microsoft account when you
access those products on that device. When you are signed in, some products
will display your name or username and your profile photo (if you have added
one to your profile) as part of your use of Microsoft products, including in
your communications, social interactions, and public posts. Learn more about
your Microsoft account, your data, and your choices.
* Signing in to third-party products. If you sign in to a third-party product
with your Microsoft account, you will share data with the third party in
accordance with the third party’s privacy policy. The third party will also
receive the version number assigned to your account (a new version number is
assigned each time you change your sign-in data); and information that
describes whether your account has been deactivated. If you share your
profile data, the third-party can display your name or username and your
profile photo (if you have added one to your profile) when you are signed in
to that third-party product. If you chose to make payments to third-party
merchants using your Microsoft account, Microsoft will pass information
stored in your Microsoft account to the third-party or its vendors (e.g.
payment processors) as necessary to process your payment and fulfil your
order (such as name, credit card number, billing and shipping addresses and
relevant contact information). The third-party can use or share the data it
receives when you sign-in or make a purchase according to its own practices
and policies. You should carefully review the privacy statement for each
product you sign in to and each merchant you purchase from to determine how
it will use the data it collects.

Work or school accounts. The data associated with a work or school account, and
how it will be used, is generally similar to the use and collection of data
associated with a personal Microsoft account.

If your employer or school uses Microsoft Entra ID to manage the account it
provides you, you can use your work or school account to sign in to Microsoft
products, such as Microsoft 365 and Office 365, and third-party products
provided to you by your organisation. If required by your organisation, you will
also be asked to provide a phone number or an alternative email address for
additional security verification. And, if allowed by your organisation, you may
also use your work or school account to sign-in to Microsoft or third-party
products that you acquire for yourself.

If you sign in to Microsoft products with a work or school account, note:

* The owner of the domain associated with your email address may control and
administer your account, and access and process your data, including the
contents of your communications and files, including data stored in products
provided to you by your organisation and products you acquire by yourself.
* Your use of the products is subject to your organisation’s policies, if any.
You should consider both your organisation’s policies and whether you are
comfortable enabling your organisation to access your data before you choose
to use your work or school account to sign-in to products you acquire for
yourself.
* If you lose access to your work or school account (if you change employers,
for example), you may lose access to products, including content associated
with those products, you acquired on your own behalf if you used your work or
school account to sign in to such products.
* Microsoft is not responsible for the privacy or security practices of your
organisation, which may differ from those of Microsoft.
* If your organisation is administering your use of Microsoft products, please
direct your privacy enquiries, including any requests to exercise your data
subject rights, to your administrator. See also the Notice to end users
section of this privacy statement.
* If you are uncertain whether your account is a work or school account, please
contact your organisation.

Third-party accounts. The data associated with a third-party Microsoft account,
and how it will be used, is generally similar to the use and collection of data
associated with a personal Microsoft account. Your service provider has control
over your account, including the ability to access or delete your account. You
should carefully review the terms the third party provided you to understand
what it can do with your account.

Learn more
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COLLECTION OF DATA FROM CHILDREN

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For users under the age of 13, or as specified by law in their jurisdiction,
certain Microsoft products and services will either block users under that age
or will ask them to obtain consent or authorisation from a parent or guardian
before they can use it, including when creating an account to access Microsoft
services. We will not knowingly ask children under that age to provide more data
than is required to provide for the product.

Once parental consent or authorisation is granted, the child's account is
treated much like any other account. Learn more about personal and school
accounts in the Microsoft account section of the Privacy Statement and Microsoft
Family Safety in the product-specific section. The child can access
communication services, like Outlook and Skype, and can freely communicate and
share data with other users of all ages. Parents or guardians can change or
revoke the consent choices previously made. Learn more about parental consent
and Microsoft child accounts. As the organiser of a Microsoft family group, the
parent or guardian can manage a child’s information and settings on their Family
Safety page and view and delete a child’s data on their privacy dashboard.
Select Learn more below for more information about how to access and delete
child data and information about children and Xbox profiles.

Once parental consent or authorisation is granted, the child's account is
treated much like any other account. The child can access communication
services, like Outlook and Skype, and can freely communicate and share data with
other users of all ages. Learn more about parental consent and Microsoft child
accounts.

Parents or guardians can change or revoke the consent choices previously made.
As the organiser of a Microsoft family group, the parent or guardian can manage
a child’s information and settings on their Family Safety page and view and
delete a child’s data on their privacy dashboard. See below for more information
about how to access and delete child data.

Below is additional information about the collection of data from children,
including more details as related to Xbox.

Accessing and deleting child data. For Microsoft products and services that
require parental consent, a parent can view and delete certain data belonging to
their child from the parent’s privacy dashboard: browsing history, search
history, location activity, media activity, apps and service activity, and
product and service performance data. To delete this data, a parent can sign in
to their privacy dashboard and manage their child’s activities. Please note that
a parent’s ability to access and/or delete a child’s personal information on
their privacy dashboard will vary depending on the laws where you are located.

Additionally, a parent can contact our privacy support team through the privacy
support form and, following authentication, request that the data types on the
privacy dashboard together with the following data be deleted: software, setup,
and inventory; device connectivity and configuration; feedback and ratings;
fitness and activity; support content; support interactions; and environmental
sensor. We process authenticated deletion requests within 30 days of receipt.

Please note that content like emails, contacts, and chats are accessible through
in-product experiences. You can find more information about data you are able to
control within Microsoft products by visiting our Privacy Frequently Asked
Questions (FAQs).

If your child’s account is not a part of your Microsoft family group and you do
not have access to your child’s activity on your privacy dashboard, then you
need to submit a request related to your child’s data through the privacy
support form. The privacy team will ask for account verification before
fulfilling the request.

To delete all of your child’s personal information, you must request deletion of
the child’s account through the close your account form. This link will prompt
you to sign in with your child’s account credentials. Check that the page shows
the correct Microsoft account, and then follow the instructions to request that
your child’s account be deleted. Learn more about how to close a Microsoft
account.

After you submit the request to close your child’s account, we will wait 60 days
before permanently deleting the account in case you change your mind or need to
access something on the account before it is permanently closed and deleted.
During the waiting period, the account is marked for closure and permanent
deletion, but it still exists. If you want to reopen your child’s Microsoft
account, just sign in again within that 60-day period. We will cancel the
account closure, and the account will be reinstated.

What is Xbox? Xbox is the gaming and entertainment division of Microsoft. Xbox
hosts an online network that consists of software and enables online experiences
crossing multiple platforms. This network lets your child find and play games,
view content, and connect with friends on Xbox and other gaming and social
networks.

When users sign in to Xbox, in apps, games or on an Xbox console, we assign a
unique identifier to their device. For instance, when their Xbox console is
connected to the internet and they sign in to the console, we identify which
console and which version of the console’s operating system they are using.

Xbox continues to provide new experiences in client apps that are connected to
and backed by services such as Xbox network and cloud gaming. When signed in to
an Xbox experience, we collect required data to help keep these experiences
safe, secure, up to date, and performing as expected.

Data we collect when you create an Xbox profile. You as the parent or guardian
are required to consent to the collection of personal data from a child under 13
years old or as otherwise specified by your jurisdiction. With your permission,
your child can have an Xbox profile and use the online Xbox network. During the
child Xbox profile creation, you will sign-in with your own Microsoft account to
verify that you are an adult organiser in your Microsoft family group. We
collect an alternative email address or phone number to boost account security.
If your child needs help accessing their account, they will be able to use one
of these alternates to validate they own the Microsoft account.

We collect limited information about children, including name, birthdate, email
address, and region. When you sign your child up for an Xbox profile, they get a
gamertag (a public nickname) and a unique identifier. When you create your
child’s Xbox profile you consent to Microsoft collecting, using, and
sharing information based on their privacy and communication settings on the
Xbox online network. Your child’s privacy and communication settings are
defaulted to the most restrictive.

Data we collect. We collect information about your child’s use of Xbox services,
games, apps, and devices including:

* When they sign in and sign out of Xbox, purchase history, and content they
obtain.
* Which games they play and apps they use, their game progress, achievements,
play time per game, and other play statistics.
* Performance data about Xbox consoles, Xbox Game Pass and other Xbox apps, the
Xbox network, connected accessories, and network connection, including any
software or hardware errors.
* Content they add, upload, or share through the Xbox network, including text,
pictures, and video they capture in games and apps.
* Social activity, including chat data and interactions with other gamers, and
connections they make (friends they add and people who follow them) on the
Xbox network.

If your child uses an Xbox console or Xbox app on another device capable of
accessing the Xbox network, and that device includes a storage device (hard
drive or memory unit), usage data will be stored on the storage device and sent
to Microsoft the next time they sign in to Xbox, even if they have been playing
offline.

Xbox diagnostic data. If your child uses Xbox console, Xbox will send required
data to Microsoft. Required data is the minimum data necessary to help keep Xbox
safe, secure, up to date, and performing as expected.

Game captures. Any player in a multiplayer game session can record video (game
clips) and capture screenshots of their view of the game play. Other players’
game clips and screenshots can capture your child’s in-game character and
gamertag during that session. If a player captures game clips and screenshots on
a PC, the resulting game clips might also capture audio chat if your child’s
privacy and communication settings on the Xbox online network allow it.

Captioning. During Xbox real-time (“party”) chat, players may activate a
voice-to-text feature that lets them view that chat as text. If a player
activates this feature, Microsoft uses the resulting text data to provide
captioning of chat for players who need it. This data may also be used to
provide a safe gaming environment and enforce the Community Standards for Xbox.

Data use. Microsoft uses the data we collect to improve gaming products and
experiences— making it safer and more fun over time. Data we collect also
enables us to provide your child with curated experiences. This includes
connecting them to games, content, services, and recommendations.

Xbox data viewable by others. When your child is using the Xbox network, their
online presence (which can be set to “appear offline” or “blocked”), gamertag,
game play statistics, and achievements are visible to other players on the
network. Depending on how you set your child’s Xbox safety settings, they might
share information when playing or communicating with others on the Xbox network.

Safety. In order to help make the Xbox network a safe gaming environment and
enforce the Community Standards for Xbox, we may collect and review voice, text,
images, videos and in-game content (such as game clips your child uploads,
conversations they have, and things they post in clubs and games).

Anti-cheat and fraud prevention. Providing a fair gameplay environment is
important to us. We prohibit cheating, hacking, account stealing, and any other
unauthorised or fraudulent activity when your child uses an Xbox online game or
any network-connected app on their Xbox console, PC or mobile device. In order
to detect and prevent fraud and cheating, we may use anti-cheat and fraud
prevention tools, applications, and other technologies. Such technologies may
create digital signatures (known as “hashes”) using certain information
collected from their Xbox console, PC, or mobile device, and how they use that
device. This can include information about the browser, device, activities, game
identifiers, and operating system.

Xbox data shared with game and apps publishers. When your child uses an Xbox
online game or any network-connected app on their Xbox console, PC, or mobile
device, the publisher of that game or app has access to data about their usage
to help the publisher deliver, support, and improve its product. This data may
include: your child’s Xbox user identifier, gamertag, limited account info such
as country and age range, data about your child’s in-game communications, any
Xbox enforcement activity, game-play sessions (for example, moves made in-game
or types of vehicles used in-game), your child’s presence on the Xbox network,
the time they spend playing the game or app, rankings, statistics, gamer
profiles, avatars, or gamerpics, friends lists, activity feeds for official
clubs they belong to, official club memberships, and any content they create or
submit in the game or app.

Third-party publishers and developers of games and apps have their own distinct
and independent relationship with users and their collection and usage of
personal data is subject to their specific privacy policies. You should
carefully review their policies to determine how they use your child’s data. For
example, publishers may choose to disclose or display game data (such as on
leaderboards) through their own services. You may find their policies linked
from the game or app detail pages in our stores.

Learn more at Data Sharing with Games and Apps.

To stop sharing game or app data with a publisher, remove its games or app from
all devices where they have been installed. Some publisher access to your
child’s data may be revoked at microsoft.com/consent.

Managing child settings. As the organiser of a Microsoft family group, you can
manage a child’s information and settings on their Family Safety page, as well
as their Xbox profile privacy settings from their Xbox Privacy & online safety
page.

You can also use the Xbox Family Settings app to manage your child’s experience
on the Xbox Network including: spending for Microsoft and Xbox stores, viewing
your child’s Xbox activity, and setting age ratings and the amount of screen
time.

Learn more about managing Xbox profiles at Xbox online safety and privacy
settings.

Learn more about Microsoft family groups at Simplify your family’s life.

Legacy.

* Xbox 360. This Xbox console collects limited required diagnostic data. This
data helps keep your child’s console functioning as expected.
* Kinect. The Kinect sensor is a combination of camera, microphone, and
infrared sensor that can enable motions and voice to be used to control game
play. For example:
* If you choose, the camera can be used to sign in to the Xbox network
automatically using facial recognition. This data stays on the console, is
not shared with anyone, and can be deleted at any time.
* For game play, Kinect will map distances between the joints on your child’s
body to create a stick figure representation to enable play.
* The Kinect microphone can enable voice chat between players during play.
The microphone also enables voice commands for control of the console,
game, or app, or to enter search terms.
* The Kinect sensor can also be used for audio and video communications
through services such as Skype.

Learn more about Kinect at Xbox Kinect and Privacy.

Learn more
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OTHER IMPORTANT PRIVACY INFORMATION

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Below you will find additional privacy information, such as how we secure your
data, where we process your data, and how long we retain your data. You can find
more information on Microsoft and our commitment to protecting your privacy at
Microsoft Privacy.

Learn more
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SECURITY OF PERSONAL DATA

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Microsoft is committed to protecting the security of your personal data. We use
a variety of security technologies and procedures to help protect your personal
data from unauthorised access, use or disclosure. For example, we store the
personal data you provide on computer systems that have limited access and are
in controlled facilities. When we transmit highly confidential data (such as a
credit card number or password) over the internet, we protect it through the use
of encryption. Microsoft complies with applicable data protection laws,
including applicable security breach notification laws.

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WHERE WE STORE AND PROCESS PERSONAL DATA

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Personal data collected by Microsoft may be stored and processed in your region,
in the United States, and in any other jurisdiction where Microsoft or its
affiliates, subsidiaries, or service providers operate facilities. Microsoft
maintains major data centres in Australia, Austria, Brazil, Canada, Finland,
France, Germany, Hong Kong, India, Ireland, Japan, Korea, Luxembourg, Malaysia,
the Netherlands, Singapore, South Africa, the United Kingdom and the United
States. Typically, the primary storage location is in the customer’s region or
in the United States, often with a backup to a data centre in another region.
The storage location(s) are chosen in order to operate and provide our services
efficiently, improve performance, and create redundancies in order to protect
the data in the event of an outage or other problem. We take steps to process
the data that we collect under this privacy statement according to this
statement’s provisions and the requirements of applicable law.

We transfer personal data from the European Economic Area, the United Kingdom,
and Switzerland to other countries, some of which have not yet been determined
by the European Commission to have an adequate level of data protection. For
example, their laws may not guarantee you the same rights, or there may not be a
privacy supervisory authority there that is capable of addressing your
complaints. When we engage in such transfers, we use a variety of legal
mechanisms, including contracts such as the standard contractual clauses
published by the European Commission under Commission Implementing Decision
2021/914, to help protect your rights and enable these protections to travel
with your data. To learn more about the European Commission’s decisions on the
adequacy of the protection of personal data in the countries where Microsoft
processes personal data, see this article on the European Commission website.

Microsoft Corporation complies with the EU-U.S. Data Privacy Framework (EU-U.S.
DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy
Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce.
Microsoft Corporation has certified to the U.S. Department of Commerce that it
adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF
Principles) with regard to the processing of personal data received from the
European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and
Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. Microsoft
Corporation has certified to the U.S. Department of Commerce that it adheres to
the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles)
with regard to the processing of personal data received from Switzerland in
reliance on the Swiss-U.S. DPF. In the context of an onward transfer, Microsoft
Corporation has responsibility for the processing of personal data it receives
under the DPF and subsequently transfers to a third party acting as an agent on
our behalf. Microsoft Corporation remains liable under the DPF if our agent
processes such personal information in a manner inconsistent with the DPF,
unless Microsoft Corporation can prove that we are not responsible for the event
giving rise to the damage. If there is any conflict between the terms in this
privacy statement and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF
Principles, the Principles shall govern. To learn more about the Data Privacy
Framework (DPF) programme, and to view our certification, please visit the U.S.
Department of Commerce’s Data Privacy Framework website. The controlled U.S.
subsidiaries of Microsoft Corporation, as identified in our self-certification
submission, also adhere to the DPF Principles—for more info, see the list of
Microsoft U.S. entities or subsidiaries adhering to the DPF Principles.

If you have a question or complaint related to participation by Microsoft in the
DPF Frameworks, we encourage you to contact us via our web form. For any
complaints related to the DPF Frameworks that Microsoft cannot resolve directly,
we have chosen to co-operate with the relevant EU Data Protection Authority, or
a panel established by the European data protection authorities, for resolving
disputes with EU individuals, the UK Information Commissioner (for UK
individuals) and the Swiss Federal Data Protection and Information Commissioner
(FDPIC) for resolving disputes with Swiss individuals. Please contact us if
you’d like us to direct you to your data protection authority contacts. As
further explained in the DPF Principles, binding arbitration is available to
address residual complaints not resolved by other means. Microsoft is subject to
the investigatory and enforcement powers of the U.S. Federal Trade Commission
(FTC).

Individuals whose personal data is protected by Japan's Act on the Protection of
Personal Information should refer to the article on the Japanese Personal
Information Protection Commission’s website (only published in Japanese) for
more information on the commission’s review of certain countries’ personal data
protection systems.

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OUR RETENTION OF PERSONAL DATA

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Microsoft retains personal data for as long as necessary to provide the products
and fulfil the transactions you have requested, or for other legitimate purposes
such as complying with our legal obligations, resolving disputes, and enforcing
our agreements. Because these needs can vary for different data types, the
context of our interactions with you or your use of products, actual retention
periods can vary significantly.

Other criteria used to determine the retention periods include:

* Do customers provide, create, or maintain the data with the expectation we
will retain it until they affirmatively remove it? Examples include a
document you store in OneDrive, or an email message you keep in your
Outlook.com inbox. In such cases, we would aim to maintain the data until you
actively delete it, such as by moving an email from your Outlook.com inbox to
the Deleted Items folder, and then emptying that folder (when your Deleted
Items folder is emptied, those emptied items remain in our system for up to
30 days before final deletion). (Note that there may be other reasons why the
data has to be deleted sooner, for example if you exceed limits on how much
data can be stored in your account.)
* Is there an automated control, such as in the Microsoft privacy dashboard,
that enables the customer to access and delete the personal data at any time?
If there is not, a shortened data retention time will generally be adopted.
* Is the personal data of a sensitive type? If so, a shortened retention time
would generally be adopted.
* Has Microsoft adopted and announced a specific retention period for a certain
data type? For example, for Bing search queries, we de-identify stored
queries by removing the entirety of the IP address after 6 months, and cookie
IDs and other cross-session identifiers that are used to identify a
particular account or device after 18 months.
* Has the user provided consent for a longer retention period? If so, we will
retain data in accordance with your consent.
* Is Microsoft subject to a legal, contractual, or similar obligation to retain
or delete the data? Examples can include mandatory data retention laws in the
applicable jurisdiction, government orders to preserve data relevant to an
investigation, or data retained for the purposes of litigation. Conversely,
if we are required by law to remove unlawful content, we will do so.

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U.S. STATE DATA PRIVACY

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If you are a U.S. resident, we process your personal data in accordance with
applicable U.S. state data privacy laws, including the California Consumer
Privacy Act (CCPA). This section of our privacy statement contains information
required by the CCPA and other U.S. state data privacy laws and supplements our
privacy statement.

Please note that recent changes to the CCPA and other state data privacy laws
are set to take effect in 2023; however, the rules implementing some of these
laws have not yet been finalised. We are continuously working to better comply
with these laws, and we will update our processes and disclosures as these
implementing rules are finalised.

Please also see our U.S. State Data Privacy Laws Notice and our Washington State
Consumer Health Data Privacy Policy for additional information about the data we
collect, process, share and disclose, and your rights under applicable U.S.
state data privacy laws.

Sale. We do not sell your personal data. So, we do not offer an opt-out to the
sale of personal data.

Share. We may “share” your personal data, as defined under California and other
applicable U.S. state laws, for personalised advertising purposes. As noted in
our Advertising section, we do not deliver personalised advertising to children
whose birthdate in their Microsoft account identifies them as under 18 years of
age.

In the bulleted list below, we outline the categories of data we share for
personalised advertising purposes, the recipients of the personal data and our
purposes of processing. For a description of the data included in each category,
please see the Personal data we collect section.

Categories of Personal Data

* Name and contact data
* Recipients: Third parties that perform online advertising services for
Microsoft
* Purposes of Processing: To deliver personalised advertising based on your
interests

* Demographic data
* Recipients: Third parties that perform online advertising services for
Microsoft
* Purposes of Processing: To deliver personalised advertising based on your
interests

* Subscription and licensing data
* Recipients: Third parties that perform online advertising services for
Microsoft
* Purposes of Processing: To deliver personalised advertising based on your
interests

* Interactions
* Recipients: Third parties that perform online advertising services for
Microsoft
* Purposes of Processing: To deliver personalised advertising based on your
interests

Please see the Advertising section for more information about our advertising
practices, and our U.S. State Data Privacy Laws Notice for more information on
“sharing” for personalised advertising purposes under applicable U.S. state
laws.

Rights. You have the right to request that we (i) disclose what personal data we
collect, use, disclose, share and sell, (ii) delete your personal data, (iii)
correct your personal data, (iv) restrict the use and disclosure of your
sensitive data, and (v) opt-out of “sharing” your personal data with third
parties for personalised advertising purposes on third party sites. You may make
these requests yourself or through an authorised agent. If you use an authorised
agent, we provide your agent with detailed guidance on how to exercise your
privacy rights. Please see our U.S. State Data Privacy Laws Notice for
additional information on how to exercise these rights. Please also see our
Washington State Consumer Health Data Privacy Policy for information on the
rights available under Washington law.

If you have a Microsoft account, you can exercise your rights through the
Microsoft privacy dashboard, which requires you to log in to your Microsoft
account. If you have an additional request or questions after using the
dashboard, you may contact Microsoft at the address in the How to contact us
section, use our web form, or call our US toll free number +1 (844) 931 2038. If
you do not have an account, you may exercise your rights by contacting us as
described above. We may ask for additional information, such as your country of
residence, email address, and phone number to validate your request before
honoring the request.

You may indicate your choice to opt-out of the sharing of your personal data
with third parties for personalised advertising on third party sites by visiting
our sharing opt-out page. You can also control the personalised advertising you
see on Microsoft properties by visiting our opt-out page.

We do not use or disclose your sensitive data for purposes other than those
listed below, without your consent, or as permitted or required under applicable
laws. So, we do not offer an ability to limit the use of sensitive data.

You have a right not to receive discriminatory treatment if you exercise your
privacy rights. We will not discriminate against you if you exercise your
privacy rights.

Personal information processing. In the bulleted list below, we outline the
categories of personal data we collect, the sources of the personal data, our
purposes of processing, and the categories of third-party recipients with whom
we provide the personal data. For a description of the data included in each
category, please see the Personal data we collect section. Please see the Our
retention of personal data section for information on personal data retention
criteria.

Categories of Personal Data

* Name and contact data
* Sources of personal data: Interactions with users and partners with whom
we offer co-branded services
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; respond to customer questions; help, secure, and
troubleshoot; and marketing
* Recipients: Service providers and user-directed entities

* Credentials
* Sources of personal data: Interactions with users and organisations that
represent users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; authentication and account access; and help, secure
and troubleshoot
* Recipients: Service providers and user-directed entities

* Demographic data
* Sources of personal data: Interactions with users and purchases from data
brokers
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide and personalise our products; product development; help, secure
and troubleshoot; and marketing
* Recipients: Service providers and user-directed entities

* Payment data
* Sources of personal data: Interactions with users and financial
institutions
* Purposes of Processing (Collection and Disclosure to Third Parties):
Transact commerce; process transactions; fulfil orders; help, secure and
troubleshoot; and detect and prevent fraud
* Recipients: Service providers and user-directed entities

* Subscription and licensing data
* Sources of personal data: Interactions with users and organisations that
represent users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide, personalise and activate our products; customer support; help,
secure and troubleshoot; and marketing
* Recipients: Service providers and user-directed entities

* Interactions
* Sources of personal data: Interactions with users including data Microsoft
generates through those interactions
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide and personalise our products; product improvement; product
development; marketing; and help, secure and troubleshoot
* Recipients: Service providers and user-directed entities

* Content
* Sources of personal data: Interactions with users and organisations that
represent users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; safety; and help, secure, and troubleshoot
* Recipients: Service providers and user-directed entities

* Video or recordings
* Sources of personal data: Interactions with users and publicly available
sources
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; product improvement; product development; marketing;
help, secure, and troubleshoot; and safety
* Recipients: Service providers and user-directed entities

* Feedback and ratings
* Sources of personal data: Interactions with users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; product improvement; product development; customer
support; and help, secure, and troubleshoot
* Recipients: Service providers and user-directed entities

While the bulleted list above contains the primary sources and purposes of
processing for each category of personal data, we also collect personal data
from the sources listed in the Personal data we collect section, such as
developers who create experiences through or for Microsoft products. Similarly,
we process all categories of personal data for the purposes described in the How
we use personal data section, such as meeting our legal obligations, developing
our workforce, and doing research.

Subject to your privacy settings, your consent, and depending on the products
you use and your choices, we may collect, process, or disclose certain personal
data that qualifies as “sensitive data” under applicable U.S. state data privacy
laws. Sensitive data is a subset of personal data. In the list below, we outline
the categories of sensitive data we collect, the sources of the sensitive data,
our purposes of processing, and the categories of third party recipients with
whom we share the sensitive data. Please see the Personal data we collect
section for more information about the sensitive data we may collect.

Categories of Sensitive Data

* Account log-in, financial account, debit or credit card number, and the means
to access the account (security or access code, password, credentials, etc.)
* Sources of sensitive data: Interactions with users and organisations that
represent users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide the product and fulfil requested financial transactions
* Recipients: Service providers and payment processing providers

* Precise geo-location information
* Sources of sensitive data: Users’ interactions with the products
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide the service requested; product improvement; some attributes may be
disclosed to third parties to provide the service
* Recipients: Users and service providers (please see the Windows Location
Services and Recording section of our privacy statement for more
information)

* Racial or ethnic origin, religious or philosophical beliefs, or union
membership
* Sources of sensitive data: Communications with users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Conduct research studies to better understand how our products are used
and perceived and for the purposes of improving the product experiences
* Recipients: Service providers

* Medical or mental health, sex life, or sexual orientation
* Sources of sensitive data: Communications with users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Conduct research studies to better understand how our products are used
and perceived and for the purposes of improving the product experiences
and accessibility
* Recipients: Service providers

* Contents of your mail, email or text messages (where Microsoft is not the
intended recipient of the communication)
* Sources of sensitive data: Users’ interactions with the products
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; improve the product experience; safety; and help,
secure, and troubleshoot
* Recipients: Service providers

* Personal data collected from a known child under 13 years of age
* Sources of sensitive data: Interactions with users and organisations that
represent users
* Purposes of Processing (Collection and Disclosure to Third Parties):
Provide our products; product improvement; product development;
recommendations; help, secure, and troubleshoot; and safety
* Recipients: Service providers and user-directed entities (in accordance
with your Microsoft Family Safety settings)

While the bulleted list above contains the primary sources and purposes of
processing for personal data collected from children under 13, we also collect
personal data from the sources listed in the Collection of Data from Children
section.

We do not use or disclose your sensitive data for purposes other than the
following:

* Perform the services or provide the goods you reasonably expect
* Help ensure the security and integrity of our services, systems, and data, to
combat malicious deceptive, fraudulent or illegal acts, and to protect the
physical safety of individuals, to the extent the processing is reasonably
necessary and proportionate
* For short-term transient use (including non-personalised advertising), so
long as the personal data is not disclosed to a third party, is not used for
profiling, and is not used to alter an individual’s experience outside the
current interaction with Microsoft
* Perform services on behalf of Microsoft, such as maintaining accounts,
providing customer service, processing, or fulfilling orders/transactions,
verifying customer information, processing payments, providing financing,
providing analytics, providing storage, and similar services
* Undertake activities to verify or maintain the quality or safety of, or
improve, upgrade, or enhance a service or device owned or controlled by
Microsoft
* Collect or process sensitive data where the collection or processing is not
for inferring characteristics about the individual
* Any other activities in accordance with any future regulations that are
issued pursuant to U.S. state data privacy laws

De-Identified Data. In some situations, Microsoft may process de-identified
data. Data is in this state when we are not able to link data to an individual
to whom such data may relate without taking additional steps. In those
instances, and unless allowed under applicable law, we will maintain such
information in a de-identified state, and will not try to re-identify the
individual to whom the de-identified data relates.

Disclosures of personal data for business or commercial purposes. As indicated
in the Reasons we share personal data section, we share personal data with third
parties for various business and commercial purposes. The primary business and
commercial purposes for which we share personal data are the purposes of
processing listed in the table above. However, we share all categories of
personal data for the business and commercial purposes in the Reasons we share
personal data section.

Parties that control collection of personal data. In certain situations, we may
allow a third party to control the collection of your personal data. For
example, third party applications or extensions that run on Windows or Edge
browser may collect personal data based on their own practices.

Microsoft allows advertising companies to collect information about your
interactions with our websites in order to deliver personalised ads on
Microsoft’s behalf. These companies include: Meta, LinkedIn, Google, and Adobe.

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ARTIFICIAL INTELLIGENCE

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Microsoft leverages the power of artificial intelligence (AI) in many of our
products and services, including by incorporating generative AI features.
Microsoft’s development and use of AI is subject to Microsoft’s AI Principles
and Microsoft’s Responsible AI Standard, and the collection and use of personal
data in developing and deploying AI features is consistent with the commitments
outlined in this privacy statement. Product-specific details provide additional
relevant information. You can find out more about how Microsoft uses AI here.

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ADVERTISING

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Advertising allows us to provide, support, and improve some of our products.
Microsoft does not use what you say in email, human-to-human chat, video calls
or voicemail, or your documents, photos or other personal files to target ads to
you. We use other data, detailed below, for advertising on our Microsoft
properties and on third-party properties. For example:

* Microsoft may use data we collect to select and deliver some of the ads you
see on Microsoft web properties, such as Microsoft.com, Microsoft Start, and
Bing.
* When the advertising ID is enabled in Windows as part of your privacy
settings, third parties can access and use the advertising ID (much the same
way that websites can access and use a unique identifier stored in a cookie)
to select and deliver ads in such apps.
* We may share data we collect with internal and external partners, such as
Xandr, Yahoo, or Facebook (see below), so that the ads you see in our
products and their products are more relevant and valuable to you.
* Advertisers may choose to place our web beacons on their sites, or use
similar technologies, in order to allow Microsoft to collect information on
their sites such as activities, purchases, and visits; we use this data on
behalf of our advertising customers to provide ads.

The ads that you see may be selected based on data we process about you, such as
your interests and favourites, your location, your transactions, how you use our
products, your search queries or the content you view. For example, if you view
content on Microsoft Start about cars, we may show advertisements about cars; if
you search “pizza places in Seattle” on Bing, you may see advertisements in your
search results for restaurants in Seattle.

The ads that you see may also be selected based on other information learnt
about you over time using demographic data, location data, search queries,
interests and favourites, usage data from our products and sites, and the
information we collect about you from the sites and apps of our advertisers and
partners. We refer to these ads as “personalised advertising” in this statement.
For example, if you view gaming content on xbox.com, you may see offers for
games on Microsoft Start. To provide personalised advertising, we combine
cookies placed on your device using information that we collect (such as IP
address) when your browser interacts with our websites. If you opt out of
receiving personalised advertising, data associated with these cookies will not
be used.

We may use information about you to serve you with personalised advertising when
you use Microsoft services. If you are logged in with your Microsoft account and
have consented to allow Microsoft Edge to use your online activity for
personalised advertising, you will see offers for products and services based on
your online activity while using Microsoft Edge. To configure your privacy
settings for Edge, go to Microsoft Edge > Settings > Privacy and Services. To
configure your privacy and ad settings for your Microsoft account with respect
to your online activity across browsers, including Microsoft Edge, or when
visiting third-party websites or apps, go to your dashboard at
privacy.microsoft.com.

Further details regarding our advertising-related uses of data include:

* Advertising industry best practices and commitments. Microsoft is a member of
the Network Advertising Initiative (NAI) and adheres to the NAI Code of
Conduct. We also adhere to the following self-regulatory programmes:
* In the US: Digital Advertising Alliance (DAA)
* In Europe: European Interactive Digital Advertising Alliance (EDAA)
* In Canada: Ad Choices: Digital Advertising Alliance of Canada (DAAC) /
Choix de Pub: l'Alliance de la publicité numérique du Canada (DAAC)
* Children and advertising. We do not deliver personalised advertising to
children whose birthdate in their Microsoft account identifies them as under
18 years of age.
* Data retention. For personalised advertising, we retain data for no more than
13 months, unless we obtain your consent to retain the data longer.
* Sensitive Data. Microsoft Advertising does not collect, process or disclose
personal data that qualifies as “sensitive data” under applicable U.S. state
data privacy laws for the purposes of providing personalised advertising.
* Data sharing. In some cases, we share with advertisers reports about the data
we have collected on their sites or ads.

Data collected by other advertising companies. Advertisers sometimes include
their own web beacons (or those of their other advertising partners) within
their advertisements that we display, enabling them to set and read their own
cookie. Additionally, Microsoft partners with Xandr, a Microsoft company, and
third-party ad companies to help provide some of our advertising services, and
we also allow other third-party ad companies to display advertisements on our
sites. These third parties may place cookies on your computer and collect data
about your online activities across websites or online services. These companies
currently include, but are not limited to: Facebook, Media.net, Outbrain,
Taboola and Yahoo. Select any of the preceding links to find more information on
each company’s practices, including the choices it offers. Many of these
companies are also members of the NAI or DAA, which each provide a simple way to
opt out of ad targeting from participating companies.

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SPEECH RECOGNITION TECHNOLOGIES

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Speech recognition technologies are integrated into many Microsoft products and
services. Microsoft provides both device-based speech recognition features and
cloud-based (online) speech recognition features. Microsoft’s speech recognition
technology transcribes voice data into text. With your permission, Microsoft
employees and vendors working on behalf of Microsoft, will be able to review
snippets of your voice data or voice clips in order to build and improve our
speech recognition technologies. These improvements allow us to build better
voice-enabled capabilities that benefit users across all our consumer and
enterprise products and services. Prior to employee or vendor review of voice
data, we protect users’ privacy by taking steps to de-identify the data,
requiring non-disclosure agreements with relevant vendors and their employees,
and requiring that employees and vendors meet high privacy standards. Learn more
about Microsoft and your voice data.

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PREVIEW OR FREE-OF-CHARGE RELEASES

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Microsoft offers preview, insider, beta or other free-of-charge products and
features ("previews") to enable you to evaluate them while providing Microsoft
with data about your use of the product, including feedback and device and usage
data. As a result, previews can automatically collect additional data, provide
fewer controls, and otherwise employ different privacy and security measures
than those typically present in our products. If you participate in previews, we
may contact you about your feedback or your interest in continuing to use the
product after general release.

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CHANGES TO THIS PRIVACY STATEMENT

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We update this privacy statement when necessary to provide greater transparency
or in response to:

* Feedback from customer, regulators, industry, or other stakeholders.
* Changes in our products.
* Changes in our data processing activities or policies.

When we post changes to this statement, we will revise the "last updated" date
at the top of the statement and describe the changes on the Change history page.
If there are material changes to the statement, such as a change to the purposes
of processing of personal data that is not consistent with the purpose for which
it was originally collected, we will notify you either by prominently posting a
notice of such changes before they take effect or by directly sending you a
notification. We encourage you to periodically review this privacy statement to
learn how Microsoft is protecting your information.

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HOW TO CONTACT US

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If you have a privacy concern, complaint, or question for the Microsoft Chief
Privacy Officer or the Data Protection Officer for your region, please contact
us by using our web form. We will respond to questions or concerns as required
by law and within a period no longer than 30 days. You can also raise a concern
or lodge a complaint with a data protection authority or other official with
jurisdiction.

When Microsoft is a controller, unless otherwise stated, Microsoft Corporation
and, for those in the European Economic Area, the United Kingdom, and
Switzerland, Microsoft Ireland Operations Limited are the data controllers for
personal data we collect through the products subject to this statement. Our
addresses are:

* Microsoft Privacy, Microsoft Corporation, One Microsoft Way, Redmond,
Washington 98052, USA. Telephone: +1 (425) 882 8080.
* Microsoft Ireland Operations Limited, Attn: Data Protection Officer, One
Microsoft Place, South County Business Park, Leopardstown, Dublin 18,
Ireland. Telephone: +353 1 706 3117.

To find the Microsoft subsidiary in your country or region, see the list of
Microsoft office locations around the world.

The representative of Microsoft Ireland Operations Limited within the meaning of
Art. 14 of the Swiss Federal Act on Data Protection is Microsoft Schweiz GmbH,
The Circle 02, 8058 Zürich-Flughafen, Switzerland.

If you would like to exercise your rights under applicable U.S. state data
privacy law, you may contact Microsoft at the U.S. address listed above, use our
web form, or call our U.S. toll free number +1 (844) 931 2038.

If you are a resident of Canada and its provinces you may contact the Microsoft
Data Protection Officer for Canada at Microsoft Canada Head Office, 4400-81 Bay
St, Toronto, ON, M5J 0E7, at +1 (416) 349 2506, or by using our web form.

Where French law applies, you can also send us specific instructions regarding
the use of your personal data after your death, by using our web form.

If you have a technical or support question, please visit Microsoft Support to
learn more about Microsoft Support offerings. If you have a personal Microsoft
account password question, please visit Microsoft account support.

We offer various means for you to control your personal data that Microsoft has
obtained, and to exercise your data protection rights. You can do so by
contacting Microsoft at our web form or the information above, or by using the
various tools we provide. Please see the How to access and control your personal
data section for additional details.

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ENTERPRISE AND DEVELOPER PRODUCTS

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Enterprise and Developer Products are Microsoft products and related software
offered to and designed primarily for use by organisations and developers. They
include:

* Cloud services, referred to as Online Services in the Product Terms, such as
Microsoft 365 and Office 365, Microsoft Azure, Microsoft Dynamics365 and
Microsoft Intune for which an organisation (our customer) contracts with
Microsoft for the services (“Enterprise Online Services”).
* Other enterprise and developer tools and cloud-based services, such as Azure
PlayFab Services (to learn more see Azure PlayFab Terms of Service).
* Server, developer and hybrid cloud platform products, such as Windows Server,
SQL Server, Visual Studio, System Centre, Azure Stack and open source
software like Bot Framework solutions (“Enterprise and Developer Software”).
* Appliances and hardware used for storage infrastructure, such as StorSimple
(“Enterprise Appliances”).
* Professional services referred to in the Product Terms that are available
with Enterprise Online Services, such as onboarding services, data migration
services, data science services, or services to supplement existing features
in the Enterprise Online Services.

In the event of a conflict between this Microsoft privacy statement and the
terms of any agreement(s) between a customer and Microsoft for Enterprise and
Developer Products, the terms of those agreement(s) will control.

You can also learn more about our Enterprise and Developer Products’ features
and settings, including choices that impact your privacy or your end users’
privacy, in product documentation.

If any of the terms below are not defined in this Privacy Statement or the
Product Terms, they have the definitions below.

General. When a customer tries, purchases, uses, or subscribes to Enterprise and
Developer Products, or obtains support for or professional services with such
products, Microsoft receives data from you and collects and generates data to
provide the service (including improving, securing, and updating the service),
conduct our business operations, and communicate with the customer. For example:

* When a customer engages with a Microsoft sales representative, we collect the
customer’s name and contact data, along with information about the customer’s
organisation, to support that engagement.
* When a customer interacts with a Microsoft support professional, we collect
device and usage data or error reports to diagnose and resolve problems.
* When a customer pays for products, we collect contact and payment data to
process the payment.
* When Microsoft sends communications to a customer, we use data to personalise
the content of the communication.
* When a customer engages with Microsoft for professional services, we collect
the name and contact data of the customer’s designated point of contact and
use information provided by the customer to perform the services that the
customer has requested.

The Enterprise and Developer Products enable you to purchase, subscribe to, or
use other products and online services from Microsoft or third parties with
different privacy practices, and those other products and online services are
governed by their respective privacy statements and policies.

Learn more
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ENTERPRISE ONLINE SERVICES

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To provide the Enterprise Online Services, Microsoft uses data you provide
(including Customer Data, Personal Data, Administrator Data, Payment Data, and
Support Data) and data Microsoft collects or generates associated with your use
of the Enterprise Online Services. We process data as described in the Product
Terms, Microsoft Products and Services Data Protection Addendum (Products and
Services DPA), and the Microsoft Trust Centre.

Personal Data. Customer is the controller of Personal Data and Microsoft is the
processor of such data, except when (a) Customer acts as a processor of Personal
Data, in which case Microsoft is a subprocessor or (b) as stated otherwise in
the standard Products and Services DPA. In addition, as provided in the standard
Products and Services DPA, Microsoft has taken on the added responsibilities of
a data controller under GDPR when processing Personal Data in connection with
its business operations incident to providing its services to Microsoft’s
commercial customers, such as billing and account management, compensation,
internal reporting and business modelling, and financial reporting. We use
Personal Data in the least identifiable form that will support processing
necessary for these business operations. We rely on statistical data and
aggregate pseudonymized Personal Data before using it for our business
operations, removing the ability to identify specific individuals.

Administrator Data. Administrator Data is the information provided to Microsoft
during sign-up, purchase, or administration of Enterprise Online Services. We
use Administrator Data to provide the Enterprise Online Services, complete
transactions, service the account, detect and prevent fraud, and comply with our
legal obligations. Administrator Data includes the name, address, phone number,
and email address you provide, as well as aggregated usage data related to your
account, such as the controls you select. Administrator Data also includes
contact information of your colleagues and friends if you agree to provide it to
Microsoft for the limited purpose of sending them an invitation to use the
Enterprise Online Services; we contact those individuals with communications
that include information about you, such as your name and profile photo.

As needed, we use Administrator Data to contact you to provide information about
your account, subscriptions, billing, and updates to the Enterprise Online
Services, including information about new features, security, or other technical
issues. We also contact you regarding third-party enquiries we receive regarding
use of the Enterprise Online Services, as described in your agreement. You
cannot unsubscribe from these non-promotional communications. We may also
contact you regarding information and offers about other products and services,
or share your contact information with Microsoft's partners. When such a partner
has specific services or solutions to meet your needs, or to optimise your use
of the Enterprise Online Services, we may share limited, aggregated information
about your organisation’s account with the partner. Microsoft will not share
your confidential information or contact information with the authorised partner
unless we have sufficient rights to do so. You can manage your contact
preferences or update your information in your account profile.

Payment Data. We use payment data to complete transactions, as well as to detect
and prevent fraud.

Support Data. Customers provide or authorise Microsoft to collect data in
connection with obtaining technical support for the Enterprise Online Services.
We process Support Data to provide technical support and as described in the
Products and Services DPA.

Local Software and Diagnostic Data. Some Online Services may require, or may be
enhanced by, the installation of local software (e.g., agents, device management
applications). The local software may collect Diagnostic Data (as defined in the
Products and Services DPA) about the use and performance of that software. That
data may be transmitted to Microsoft and used for the purposes described in the
Products and Services DPA.

Bing Search Services Data. Bing Search Services, as defined in the Product
Terms, use data such as search queries as described in the Bing section of this
privacy statement.

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ENTERPRISE AND DEVELOPER SOFTWARE AND ENTERPRISE APPLIANCES

ENTERPRISE AND DEVELOPER SOFTWARE AND APPLIANCES

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Enterprise and developer software and enterprise appliances collect data to
operate effectively and provide you the best experiences. The data we collect
depends on the features you use, as well as your configuration and settings, but
it is generally limited to device and usage data. Customers have choices about
the data they provide. Here are examples of the data we collect:

* During installation or when you upgrade an enterprise and developer software,
we may collect device and usage data to learn whether you experience any
difficulties.
* When you use enterprise software or enterprise appliances, we may collect
device and usage data to learn about your operating environment to improve
security features.
* When you experience a crash using enterprise software or enterprise
appliances, you may choose to send Microsoft an error report to help us
diagnose the problem and deliver customer support.

Microsoft uses the data we collect from enterprise and developer software and
enterprise appliances to provide and improve our products, to deliver customer
support, to activate the product, to communicate with you, and to operate our
business.

Microsoft SQL Server is a relational database management platform and includes
products that can be installed separately (such as SQL Server Management
Studio). For detailed information about what data we collect, how we use it, and
how to manage your privacy options, visit the SQL Server privacy page. If you
work in an organisation, your administrator can set certain telemetry settings
in SQL Server via Group Policy.

HoloLens. HoloLens headsets are self-contained Windows computers with Wi-Fi
connectivity that enable a mixed reality experience for apps and solutions.
Microsoft collects diagnostic data to solve problems and to keep Windows running
on HoloLens up to date, secure, and operating properly. Diagnostic data also
helps us improve HoloLens and related Microsoft products and services depending
on the diagnostic data settings you’ve chosen for your device. Learn more about
Windows diagnostic data.

HoloLens also processes and collects data related to the HoloLens experience and
device, which include cameras, microphones, and infrared sensors that enable
motions and voice to navigate.

* If you choose, cameras can be used to sign you in automatically using your
iris. To do this, HoloLens takes an image of your iris and measures distances
between key points to create and store a numeric value that represents only
you. This data stays on the HoloLens and is not shared with anyone, and you
can choose to delete this data from your HoloLens at any time.
* HoloLens also detects hand gestures intended for system interactions (such as
menu navigation, pan/zoom, and scroll). This data is processed on your
HoloLens device and is not stored.
* HoloLens derives tracking points based on your environment which allows it to
understand surfaces in space and allows you to place digital assets on them.
There are no images associated with this environmental data and it is stored
locally on the HoloLens device. You can choose to delete this data from your
HoloLens at any time.

The headset's microphones enable voice commands for navigation, controlling
apps, or to enter search terms. Learn more about voice data collection.

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PRODUCTIVITY AND COMMUNICATIONS PRODUCTS

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Productivity and communications products are applications, software, and
services you can use to create, store, and share documents, as well as
communicate with others.

Learn more
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MICROSOFT 365 AND OFFICE

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Microsoft 365, previous versions called Office 365, is a collection of
subscription productivity services and applications including Word, Excel,
PowerPoint, and Outlook, among others. Office is the one-time purchase version
of these applications available on PC or Mac. Both Microsoft 365 and Office are
comprised of client software applications and connected online services (or web
apps in the case of Microsoft 365 for the web) that span many platforms and have
numerous interdependent experiences. For more details about Outlook, see the
Outlook section of this privacy statement.

Various cloud-based Microsoft 365 services enable you to use your file content
for designs and recommendations, collaborate with others within your documents,
and provide you functionality from other Microsoft products, such as Bing and
Cortana, and third-party connected products. If you work in an organisation,
your administrator may turn off or disable these connected services. You can
access the privacy controls within your Microsoft 365 and Office apps. For more
information, see Account Privacy Settings.

Office Roaming Service. The Office Roaming Service helps keep your settings,
including your privacy settings, up to date across your devices running
Microsoft 365 or Office apps. When you sign in to your apps with either your
Microsoft account or an account issued by your organisation, the service syncs
some of your customised settings to Microsoft servers. For example, the service
syncs a list of most recently used documents or the last location viewed within
a document. When you sign in to another device with the same account, the Office
Roaming Service downloads your settings from Microsoft servers and applies them
to the additional device. When you sign out of your apps, the service removes
your settings from your device. Any changes you make to your customised settings
are sent to Microsoft servers.

Updates from Microsoft. Microsoft uses services such as Click-to-Run, Microsoft
AutoUpdate (for Mac), or Microsoft Update (for some versions of Office) to
provide you with security and other important updates.

These services can automatically detect the availability of online updates for
Microsoft 365 or Office apps on your device and download and install them
automatically.

Diagnostic Data. Diagnostic data is used to (i) keep your Microsoft 365 or
Office apps secure and up to date; (ii) detect, diagnose, and remediate
problems; and (iii) make product improvements. This data does not include a
user’s name or email address, the content of the user’s files, or information
about apps unrelated to Microsoft 365 or Office. Users have a choice between two
different levels of diagnostic data collection, Required and Optional.

* Required. The minimum data necessary to help keep apps secure, up to date,
and performing as expected on the device it’s installed on.

* Optional. Additional data that helps us make product improvements and
provides enhanced information to help us detect, diagnose, and remediate
issues.

See Diagnostic Data for more information.

Connected Experiences. Microsoft 365 continues to provide more experiences in
client applications that are connected to and backed by cloud-based services. A
subset of these connected experiences is also available in Office. If you choose
to use connected experiences, required service data will be collected to help
keep these connected experiences reliable, up to date, secure, and performing as
expected. See below for additional information about required service data.

Working with others on a document stored on OneDrive or translating the contents
of a Word document into a different language are examples of connected
experiences. There are two types of connected experiences.

* Experiences that analyse your content. Experiences that use your file content
to provide you with design recommendations, editing suggestions, data
insights, and similar features. For example, PowerPoint Designer or Editor in
Word.
* Experiences that download online content. Experiences that allow you to
search and download online content including templates, images, 3D models,
videos, and reference materials to enhance your documents. For example,
templates or PowerPoint QuickStarter.

You can access the privacy controls within your Microsoft 365 and Office client
apps. These privacy settings allow you to configure your connected experiences.
For example, you can choose to enable connected experiences that download online
content, but not connected experiences that analyse content. Turning off
connected experiences will also turn off additional experiences, such as
document co-authoring and online file storage. But even if you use this privacy
setting to turn off connected experiences, certain functionality will remain
available, such as syncing your mailbox in Outlook, as well as essential
services described below. These controls are not available when using Microsoft
365 for the web, since you will already be cloud-connected. For more information
about accessing these controls, see Account Privacy Settings.

If you choose to disable certain types of connected experiences, either the
ribbon or menu command for those connected experiences will be greyed out, or
you will get an error message when you try to use those connected experiences.

Essential services. There are a set of services that are essential to how
Microsoft 365 and Office functions and cannot be disabled. For example, the
licensing service that confirms that you are properly licensed to use Microsoft
365 is essential. Required service data about these services is collected and
sent to Microsoft, regardless of any other settings that you have configured.
See Essential Services for more information.

Required service data for connected experiences. As you use a connected
experience, data is sent to and processed by Microsoft to provide you that
connected experience. This data is necessary because this information enables us
to deliver these cloud-based connected experiences. We refer to this data as
required service data.

Required service data can include information related to the operation of the
connected experience that is needed to keep the underlying service secure, up to
date, and performing as expected. If you choose to use a connected experience
that analyses your content, for example Translate in Word, the text you typed
and selected to translate is also sent and processed to provide you the
connected experience. Your text and the translation are not stored by our
service. Required service data can also include information needed by a
connected experience to perform its task, such as configuration information
about the Microsoft 365 or Office app.

See Required service data for more information.

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MICROSOFT FAMILY

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This section applies to the Microsoft Family Safety M365 product, which allows a
family group to connect through the Microsoft Family Safety app on their
Windows, Xbox, or mobile devices. Please carefully review the information at
Microsoft Family Safety if choosing to create or join a family group.

Microsoft Family Safety can help parents and guardians to create a safer
environment for their family group with digital content filtering, screen time
limits, spending for Microsoft and Xbox stores, setting age ratings for apps and
games, and location sharing. To learn about how Microsoft collects and uses
children’s data, see the Collection of data from children section of the Privacy
Statement. If you are using Microsoft Family Safety in Windows, see the Windows
security and safety features section of the Privacy Statement for additional
information.

When you have enabled family activity reporting for a child, Microsoft will
collect details about how the child uses their devices, such as search, web,
app, and game activity, and provide parents with reports of that child's online
activities. Activity reports are routinely deleted from Microsoft servers.

Certain Family Safety features, such as Location Sharing, Drive Safety, Share
Drives, Places, and Location Alerts will use your location information when
enabled. When you have enabled Location Sharing, for instance, your device will
upload location data to the cloud and share it with others in your family group.
Microsoft retains only your last known location as part of the Location Sharing
feature (each new location replaces the previous one). When you enable Drive
Safety, your location will be used to record your drive habits such as whether
you are driving within the speed limits, if you’re using your phone while
driving, and if you accelerate or brake suddenly. These reports will be uploaded
to the cloud, and you can choose to share your drive reports with your family
group. You can turn off these location features at any time in the Family Safety
settings. You can manage your device’s location data at the Microsoft Privacy
Dashboard. Learn more about Family Safety and your location data.

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MICROSOFT TEAMS

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This section applies to the consumer offering of Teams; if you are using Teams
with a school or work account, see the Enterprise and developer products of this
privacy statement.

Teams is an all-in-one collaboration and communication hub. Teams lets you stay
organised and connected across your entire life. Teams allows you to call people
with voice or video calling. Teams allows you to easily find people, files,
photos, conversations, tasks, and calendars in one convenient and secure place.
Teams allows you to store confidential information like passwords, rewards
numbers or login information, and share it with others within Teams. With your
consent, you can share your location with friends and family.

As part of providing these features, Microsoft collects data about the usage of
the features as well as information about your communications, including the
time and date of the communication and users that are part of the communication.
Microsoft may share this information with Enterprise customers when you interact
through meetings and chats with end users who are using their school or work
account. For instance, if you engage in a Teams chat with a user who is using
Teams associated with their school account, Microsoft may share your information
with that user's school as part of providing the Teams service.

Teams profile. Your Teams profile includes information you provided when you set
up a Microsoft account. To enable other people to find you on Teams (or products
that interact with Teams for personal use, including Teams for enterprise) your
display name and picture are visible to other users on Teams that have your
contact information. Your Teams profile may be visible to Enterprise customers
and their end users when you engage with an end user of an organisation in chats
and meetings.

Teams contacts. With your permission, Teams will sync your device, Outlook, and
Skype contacts periodically and check for other Teams users that match contacts
in your device, Outlook, or Skype address books. You are always in control of
your contacts and can stop syncing at any time. If you choose to stop syncing
your device, Outlook or Skype contacts, or you are inactive on your device, any
contacts that have not been matched during the synchronisation process will be
deleted from Teams. If you wish to invite any of your device, Outlook, or Skype
contacts to join a conversation, you can invite users to a 1:1 directly, or
Microsoft can send an invitation on your behalf via SMS or email for invitations
to group conversations. You can block users if you do not want to receive their
communications; additionally, you can report a concern to Microsoft.

Notice to non-user contacts. If your information appears in the device, Outlook,
or Skype address books of a Teams user who chooses to sync their device,
Outlook, or Skype contacts with their Teams contacts, Microsoft may process your
data in order to determine whether you are a current Teams user and to allow
Teams users to invite you to the service, including via SMS and email. As long
as the Teams user continues to be active on Teams on their device and continues
to enable contact syncing with the applicable device or service, your
information will be stored on our servers and we will periodically process your
information as a part of the Teams user’s contact syncing experience to check
whether you have subsequently joined Teams.

Learn more about how we process your information in connection with the contact
syncing feature offered to Teams users.

If you do choose to join Teams, you will appear as a suggested new Teams contact
for any Teams users with your information in their device, Outlook, or Skype
address books. As a Teams user, you will be able to block other Teams users if
you do not want to receive their communications; additionally, you can report a
concern to Microsoft.

Third-party contacts. You can also choose to sync contacts from third-party
providers. If you choose to unsync your third-party contacts on Teams, all
third-party contacts are deleted from Teams. If you gave your consent to use
those third-party contacts on other Microsoft apps and services, these contacts
will still be available to those other Microsoft apps and services.

You can remove third-party contacts from all Microsoft apps and services by
removing third-party accounts from Teams. Please note that removing a
third-party account from Teams may impact your experiences on other Microsoft
apps and services that also use that third-party account.

Teams calendar. You can also choose to sync your Teams calendar with calendars
from third-party providers. You can stop syncing your Teams calendar anytime by
removing a third-party account from Teams. If you have consented to use
third-party data on other Microsoft apps and services, please note that removing
this third-party account data in Teams may impact your experiences on other
Microsoft apps and services.

Location sharing. You can share your static or live location with individuals or
groups within Teams. You are in control and can stop sharing at any time.
Sharing location for children is permitted with parental consent and in groups
where an adult from the Microsoft family group is present.

Push notifications. To let you know of incoming calls, chats, and other
messages, Teams uses the notification service on your device. For many devices,
these services are provided by another company. To tell you who is calling, for
example, or to give you the first few words of the new chat, Teams has to tell
the notification service so that they can provide the notification to you. The
company providing the notification service on your device will use this
information in accordance with their own terms and privacy policy. Microsoft is
not responsible for the data collected by the company providing the notification
service.

If you do not want to use the notification services for incoming Teams calls and
messages, turn it off in the settings found on your device.

Chats and meetings with Enterprise customer end users. Many Microsoft products
are intended for use by organisations, such as schools and businesses, as well
as individual users. Please see the Enterprise and developer products section of
this privacy statement if you are using Teams with a work or school account. If
you engage in Teams meetings or chats with end users of organisations, the data
you share with the end users is subject to their organisation’s policies, if
any. You should direct your privacy enquiries related to your data shared
through chats and meetings with an organisation’s end users, including any
requests to exercise your data protection rights, to the organisation’s
administrator. Microsoft is not responsible for the privacy or security
practices of our customers, which may differ from those set forth in this
privacy statement.

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ONEDRIVE

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OneDrive lets you store and access your files on virtually any device. You can
also share and collaborate on your files with others. Some versions of the
OneDrive application enable you to access both your personal OneDrive by signing
in with your personal Microsoft account and your OneDrive for Business by
signing in with your work or school Microsoft account as part of your
organisation's use of Microsoft 365 or Office 365.

When you use OneDrive, we collect data about your usage of the service, as well
as the content you store, to provide, improve, and protect the services.
Examples include indexing the contents of your OneDrive documents so that you
can search for them later and using location information to enable you to search
for photos based on where the photo was taken. We also collect device
information so we can deliver personalised experiences, such as enabling you to
sync content across devices and customise roaming settings.

When you store content in OneDrive, that content will inherit the sharing
permissions of the folder in which you store it. For example, if you decide to
store content in the public folder, the content will be public and available to
anyone on the internet who can find the folder. If you store content in a
private folder, the content will be private.

When you share content to a social network like Facebook from a device that you
have synced with your OneDrive account, your content is either uploaded to that
social network, or a link to that content is posted to that social network.
Doing this makes the content accessible to anyone on that social network. To
delete the content, you need to delete it from the social network (if it was
uploaded there, rather than a link to it) and from OneDrive.

When you share your OneDrive content with your friends via a link, an email with
the link is sent to those friends. The link contains an authorisation code that
allows anyone with the link to access your content. If one of your friends sends
the link to other people, they will also be able to access your content, even if
you did not choose to share the content with them. To revoke permissions for
your content on OneDrive, sign in to your account and then select the specific
content to manage the permission levels. Revoking permissions for a link
effectively deactivates the link. No one will be able to use the link to access
the content unless you decide to share the link again.

Files managed with OneDrive for Business are stored separately from files stored
with your personal OneDrive. OneDrive for Business collects and transmits
personal data for authentication, such as your email address and password, which
will be transmitted to Microsoft and/or to the provider of your Microsoft 365 or
Office 365 service.

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OUTLOOK

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Outlook products are designed to improve your productivity through improved
communications and include Outlook.com, Outlook applications, and related
services.

Outlook.com. Outlook.com is the primary consumer email service from Microsoft
and includes email accounts with addresses that end in outlook.com, live.com,
hotmail.com, and msn.com. Outlook.com provides features that let you connect
with your friends on social networks. You will need to create a Microsoft
account to use Outlook.com.

When you delete an email or item from a mailbox in Outlook.com, the item
generally goes into your Deleted Items folder where it remains for approximately
7 days unless you move it back to your inbox, you empty the folder, or the
service empties the folder automatically, whichever comes first. When the
Deleted Items folder is emptied, those emptied items remain in our system for up
to 30 days before final deletion, unless we are legally required to retain the
data for longer.

Outlook applications. Outlook client applications are software you install on
your device that permits you to manage email, calendar items, files, contacts,
and other data from email, file storage, and other services, like Exchange
Online or Outlook.com, or servers, like Microsoft Exchange. You can use multiple
accounts from different providers, including third-party providers, with Outlook
applications.

To add an account, you must provide permission for Outlook to access data from
the email or file storage services.

When you add an account to Outlook, your email, calendar items, files, contacts,
settings and other data from that account will automatically sync to your
device. If you are using the mobile Outlook application, that data will also
sync to Microsoft servers to enable additional features such as faster search,
personalised filtering of less important email, and an ability to add email
attachments from linked file storage providers without leaving the Outlook
application. If you are using the desktop Outlook application, you can choose
whether to allow the data to sync to our servers. At any time, you can remove an
account or make changes to the data that is synced from your account.

If you add an account provided by an organisation (such as your employer or
school), the owner of the organisational domain can implement policies and
controls (for example, requiring multi-factor authentication or the ability to
remotely wipe data from your device) that can affect your use of Outlook.

To learn more about the data the Outlook applications collect and process,
please see the Microsoft 365 section of this privacy statement.

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SKYPE

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Skype lets you send and receive voice, video, SMS, and instant message
communications. This section applies to the consumer version of Skype; if you
are using Skype for Business, see the Enterprise and developer products section
of this privacy statement.

As part of providing these features, Microsoft collects usage data about your
communications that includes the time and date of the communication and the
numbers or user names that are part of the communication.

Skype profile. Your Skype profile includes information you provided when you set
up a Microsoft account. To enable other people to find you on Skype (or products
that interact with Skype, such as Skype for Business), depending on your profile
settings, your Skype profile is included in the Skype public search. Your
profile includes your username, avatar and any other data you choose to add to
your profile or display to others.

Emergency calling in the United States. If you enable location sharing for
emergency calling, your location will be periodically collected to enable
Microsoft to share your location with emergency calling service providers if you
dial 911. Your location information is only shared if you enable location
sharing for emergency calling and you initiate a 911 call.

Skype contacts. If you use Outlook.com to manage contacts, Skype will
automatically add the people you know to your Skype contact list until you tell
the application to stop. With your permission, Skype will sync your device
contacts periodically and check for other Skype users that match contacts in
your device or Outlook address books. You are always in control of your contacts
and can stop syncing at any time. You can block users if you do not want to
receive their communications. If you choose to stop syncing your device
contacts, or you are inactive on your device, any contacts that have not been
matched during the synchronisation process will be deleted from Skype. If you
wish to invite any of your device or Outlook contacts to join a conversation,
you can invite users to a 1:1 directly, or Microsoft can send an invitation on
your behalf via SMS or email for invitations to group conversations. You can
block users if you do not want to receive their communications; additionally,
you can report a concern to Microsoft.

Notice to non-user contacts. If your information appears in the device or
Outlook address book of a Skype user who chooses to sync their device or Outlook
contacts with their Skype contacts, Microsoft may process your data in order to
determine whether you are a current Skype user and to allow Skype users to
invite you to the service, including via SMS and email. As long as the Skype
user continues to be active on Skype on their device and continues to enable
contact syncing, your information will be stored on our servers and we will
periodically process your information as a part of the Skype user’s contact
synching experience to check whether you have subsequently joined Skype.

Learn more about how we process your information in connection with the contact
syncing feature offered to Skype users.

If you do choose to join Skype, you will appear as a suggested new Skype contact
for any Skype users with your information in their device or Outlook address
books. As a Skype user, you will be able to block other Skype users if you do
not want to receive their communications; additionally, you can report a concern
to Microsoft.

Partner companies. To make Skype available to more people, we partner with other
companies to allow Skype to be offered via those companies’ services. If you use
Skype through a company other than Microsoft, that company’s privacy policy
governs how it handles your data. To comply with applicable law or respond to
valid legal process, or to help our partner company or local operator comply or
respond, we may access, transfer, disclose, and preserve your data. That data
could include, for example, your private content, such as the content of your
instant messages, stored video messages, voicemails, or file transfers.

Skype Manager. Skype Manager lets you manage a group’s (such as your family’s)
Skype usage from one central place. When you set up a group, you will be the
Skype Manager Administrator and can see the patterns of usage, including
detailed information, like traffic data and details of purchases, of other
members of the group who have consented to such access. If you add information
like your name, other people in the group will be able to see it. Members of the
group can withdraw consent for Skype Manager by visiting their Skype account
page.

Push notifications. To let you know of incoming calls, chats, and other
messages, Skype apps use the notification service on your device. For many
devices, these services are provided by another company. To tell you who is
calling, for example, or to give you the first few words of the new chat, Skype
has to tell the notification service so that they can provide the notification
to you. The company providing the notification service on your device will use
this information in accordance with their own terms and privacy policy.
Microsoft is not responsible for the data collected by the company providing the
notification service. If you do not want to use the notification services for
incoming Skype calls and messages, turn it off in the settings found in the
Skype application or your device.

Translation features. When you use Skype’s translation features, Skype collects
and uses your conversation to provide the translation service. With your
permission, your data may be used to help improve Microsoft products and
services. To help the translation and speech recognition technology learn and
grow, sentences and automatic transcripts are analysed and any corrections are
entered into our system, to build better performing services. This data may
include manual transcription of your voice clips. To learn more about how
Microsoft manages your voice data, see Speech recognition technologies.

Recording features. Some versions of Skype have a recording feature that allows
you to capture and share all or part of your audio / video call. The recording
will be stored and shared as part of your conversation history with the person
or group with whom the call occurred. You should understand your legal
responsibilities before recording any communication. This may include obtaining
the prior consent of everyone participating in the conversation or any other
authorisations as required. Microsoft is not responsible for how you use your
recordings or the recording features.

Skype bots. Bots are programmes offered by Microsoft or third parties that can
do many useful things like search for news, play games and more. Depending on
their capabilities, bots may have access to your display name, Skype ID,
country, region, language and any messages, audio, video or content that you
share with the bot. Please review the bot profile and its privacy statement
before engaging in a one-to-one or group conversation with a bot. You can delete
a bot that you no longer wish to engage with. Prior to adding a bot to a group,
please ensure that your group participants have consented to their information
being shared with the bot.

Captioning. Certain Skype features include accessibility functionality such as
captioning. During Skype calls, a call participant can activate a voice-to-text
feature, which allows the user to view the audio chat as text. If a user
activates this feature, other call participants will not receive a notification.
Microsoft uses this voice and text data to provide captioning of audio for
users.

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SURFACE DUO

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The Surface Duo is a device featuring two screens that fits in your pocket for
productivity on the go. Powered by the Google Android operating system, Surface
Duo supports mobile and Wi-Fi connectivity and can be used for email, internet
browsing, games and business connectivity.

Microsoft provides a core Surface Duo experience that runs on the Android
operating system. The core Surface Duo experience includes apps such as the
Microsoft Launcher, Setup Wizard, and Your Phone Companion. You can sign in with
a Google ID and enable various Google services; you can then also sign in with
your Microsoft account (MSA) and enable Microsoft’s services. Microsoft apps and
services may rely on information provided by Google. Some features, such as
location, require that you enable this functionality for Google and separately
allow Microsoft to leverage this information.

Diagnostic data. Surface Duo collects diagnostic data to solve problems and to
keep the core Surface Duo experience up to date, secure, and operating properly.
This data also helps us improve Surface Duo and related Microsoft products and
services. The data does not include your username, email address or the content
of your files. There are two levels of diagnostic data: Required diagnostic data
and Optional diagnostic data.

* Required. The minimum data necessary to help keep the core Surface Duo
experience secure, up to date, and performing as expected.
* Optional. Additional data that helps us make product improvements and
provides enhanced information to help Microsoft detect, diagnose, and
remediate issues.

Learn more in Surface Duo Privacy Settings.

Surface Duo location settings. Surface Duo relies on Google location services to
determine the device’s precise geographic location to display the local weather.
The location of your Surface Duo can be determined with varying degrees of
accuracy and may in some cases be determined precisely. If you want Microsoft
apps to be able to reference or display weather or other location related
information, you need to enable Google location services and Microsoft location
access. Some apps may require these settings be enabled independently for the
app and can be set or changed in the Surface Duo’s Settings. The Google Privacy
Policy provides details about Google’s location service and related data privacy
practices. See Surface Duo Location Settings for more information.

Microsoft apps included with the Surface Duo. The diagnostic data options for
the core Surface Duo experience are configured when you initially set up your
Surface Duo and can be changed in the Surface Duo’s Settings under the
Diagnostic Data section.

The other Microsoft apps on your Surface Duo may prompt you to enable
functionality to enable the full experience of the app or you may be asked to
allow optional diagnostic data collection. You can change the settings for these
apps in the Surface Duo Settings under the app name. More information about
these apps is available in the Productivity and communications products and
Search, Microsoft Edge, and artificial intelligence sections of this Privacy
Statement.

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To learn about the data LinkedIn collects and how it is used and shared, please
see LinkedIn’s Privacy Policy.

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SEARCH, MICROSOFT EDGE, AND ARTIFICIAL INTELLIGENCE

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Search and artificial intelligence products connect you with information and
intelligently sense, process, and act on information—learning and adapting over
time.

Learn more
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BING

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Bing services include search and mapping services, as well as other apps and
programmes described in this section. Bing services collect and process data in
many forms, including text that has been inked or typed, voice data, and images.
Bing services are also included within other Microsoft services, such as
Microsoft 365, Cortana, and certain features in Windows (which we refer to as
Bing-powered experiences).

When you conduct a search, or use a feature of a Bing-powered experience that
involves conducting a search or entering a command on your behalf, Microsoft
will collect the searches or commands you provide (which may be in the form of
text, voice data, or an image), along with your IP address, location, the unique
identifiers contained in our cookies or similar technologies, the time and date
of your search, and your browser configuration. For example, if you use Bing
voice-enabled services, your voice input and performance data associated with
the speech functionality will be sent to Microsoft. To learn more about how
Microsoft manages your voice data, see Speech recognition technologies. And, if
you use Bing image-enabled services, the image you provide will be sent to
Microsoft. When you use Bing-powered experiences, such as Bing Lookup to search
a particular word or phrase within a webpage or document, that word or phrase is
sent to Bing along with some surrounding content in order to provide
contextually relevant search results.

AI-powered Bing search. Bing search now includes an AI-enhanced web search
functionality, Bing Chat, which supports users by providing relevant search
results, reviewing and summarising from across the web, refining research
queries through the chat experience and sparking creativity by helping users
create content. Bing Chat’s use and collection of personal data is consistent
with Bing’s core web search offering as described in this section. More
information about the new Bing experience is available at The New Bing: Our
approach to Responsible AI.

Search suggestions. For the search suggestions feature, the characters that you
type into a Bing-powered experience (such as search and site suggestions in the
Microsoft Edge browser) to conduct a search and what you click on will be sent
to Microsoft. This allows us to provide you with relevant suggestions as you
type your searches. To turn this feature on or off, while using Bing Search, go
to Bing Settings. There are other methods to control this feature in other
Bing-powered experiences, such as the Microsoft Edge browser. Search Suggestions
cannot be turned off in the search box in Windows 10 and Windows 11. If you
choose, you can always hide the search box or icon on the taskbar.

Bing experience improvement programme for Bing Desktop and Bing Toolbar. If you
are using Bing Desktop or Bing Toolbar and choose to participate in the Bing
Experience Improvement Programme, we also collect additional data about how you
use these specific Bing apps, such as the addresses of the websites you visit,
to help improve search ranking and relevance. To help protect your privacy, we
do not use the data collected through the Bing Experience Improvement Programme
to identify or contact you or target advertising to you. You can turn off the
Bing Experience Improvement Programme at any time in the Bing Desktop or Bing
Toolbar settings. Finally, we delete the information collected through the Bing
Experience Improvement Programme after 18 months.

Retention and de-identification. We de-identify stored search queries by
removing the entirety of the IP address after 6 months, and cookie IDs and other
cross-session identifiers that are used to identify a particular account or
device after 18 months.

Personalisation through Microsoft account. Some Bing services provide you with
an enhanced experience when you sign in with your personal Microsoft account,
for example, syncing your search history across devices. You can use these
personalisation features to customise your interests, favourites and settings,
and to connect your account with third-party services. Visit Bing Settings to
manage your personalisation settings, or the Microsoft privacy dashboard to
manage your data.

Managing search history. When you’re signed-in to a personal Microsoft account,
you can erase your search and chat history on the Microsoft privacy dashboard.
The Search History service from Bing, located in Bing Settings, provides another
method of revisiting the search terms you've entered and results you've clicked
when using Bing search through your browser. You may clear your search history
on a device through this service. The conversations you have with Bing chat are
also remembered as “Recent activity”. The history of previous Recent activities
is saved, with the names of chats based by default on the first query of the
chat. Your Recent activity is displayed on the right-hand side of the chat
window when you are using the service. Clearing your history prevents that
history from being displayed in your Search History or chat history, but does
not delete information from our search logs, which are retained and
de-identified as described above or as you have instructed through the privacy
dashboard. If you are signed-in to a work or school Microsoft account using
Microsoft Search in Bing, you can export your Microsoft Search in Bing search
history, but you cannot delete it. Your Microsoft Search in Bing service
administrator can see aggregated search history across all enterprise users but
cannot see specific searches by user. However, if you are using Bing Chat for
Enterprise while signed-in to a work or school Microsoft account, your Bing Chat
for Enterprise conversations will not be saved or stored.

Third-party services that use Bing. You may access Bing-powered experiences when
using third-party services, such as those from Yahoo!. In order to provide these
services, Bing receives data from these and other partners, including your
search query and related data (such as date, time, IP address, and a unique
identifier). This data will be sent to Microsoft to provide the search service.
Microsoft will use this data as described in this statement or as further
limited by our contractual obligations with our partners. You should refer to
the privacy policies of the third-party services for any questions about how
they collect and use data.

Data passed to destination website. When you select a search result or
advertisement from a Bing search results page and go to the destination website,
the destination website will receive the standard data your browser sends to
every web site you visit—such as your IP address, browser type and language, and
the host name of the site you came from (in this case, https://www.bing.com/).

Sharing data from Bing and Bing-powered experiences with third parties. We share
some de-identified data (data where the identity of a specific person is not
known) from Bing and Bing-powered experiences with selected third parties.
Before we do so, we run the data through a process designed to remove certain
sensitive data that users may have included in the search terms themselves (such
as social security numbers or credit card numbers). Additionally, we require
these third parties to keep the data secure and to not use the data for purposes
other than for which it is provided.

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CORTANA

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Cortana is your personal productivity assistant in Microsoft 365. As a digital
assistant, Cortana is designed to help you achieve more with less effort so you
can focus on what matters and can answer a wide range of questions about things
such as weather, sports, stocks, and general information. When you ask
questions, the data Cortana collects depends on whether you are using the
consumer or enterprise version.

This section applies to the consumer version of Cortana experiences in Windows
10 and Windows 11. If you are using Cortana with an account provided by an
organisation, such as a work or school account, see the Notice to end users
section of this privacy statement. Learn more about the enterprise version of
Cortana in Microsoft 365 .

When you ask Cortana a question, whether you are speaking or typing, Cortana
collects that question as a text string. To answer your questions Cortana uses
the Bing service. For information about the data Bing collects, see the Bing
section of this privacy statement.

By default, if you speak your question, Cortana also collects speech
transcription data and does not collect voice clips. You have the option to
provide your consent and allow Microsoft to collect voice clips. If you choose
to opt in and allow Microsoft to collect voice clips, the voice clip files are
stored and anonymized and will not be associated with your Microsoft account or
any other Microsoft IDs. This anonymous data is used to improve the product. For
more information about Microsoft and your voice data, see the Speech Recognition
Technologies section of this privacy statement.

Cortana legacy. Cortana in Windows 10 version 1909 and earlier collects user
query data (a text transcription of the question the user asked), which is
anonymized and used for product maintenance. Cortana in Windows 10 version 1909
also uses the Bing service to answer your questions. For information about the
data Bing collects, see the Bing section of the Privacy Statement.

Learn more about Cortana and privacy.

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MICROSOFT EDGE

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Whenever you use a web browser to access the internet, data about your device
("standard device data") is sent to the websites you visit and online services
you use. Standard device data includes your device's IP address, browser type
and language, access times, and referring website addresses. This data might be
logged on those websites' or online services’ web servers. Which data is logged
and how that data is used depends on the privacy practices of the websites you
visit and web services you use. Certain features in Microsoft Edge, such as when
you open a new tab in the browser, connect you to Microsoft Start Content and
your experiences with such content is covered by the Microsoft Start section of
this privacy statement. Additionally, Microsoft Edge sends a unique browser ID
to certain websites to enable us to develop aggregate data used to improve
browser features and services.

Microsoft Edge for Windows, Linux, and macOS. Microsoft Edge is the default web
browser for Windows 10 and later and is also available on other supported
versions of Windows and macOS.

Data about how you use your browser, such as your browsing history, web form
data, temporary internet files, and cookies, is stored on your device. You can
delete this data from your device using Clear Browsing History.

Microsoft Edge allows you to capture and save content on your device, such as:

* Settings and More. Allows you to manage your favourites, downloads, history,
extensions and collections.
* Collections. Allows you to collect text, images, videos, and other content in
a note page in your browser. When you drag content into your collection, it
is cached on your device and can be deleted through your collection.
* Website Pin to Taskbar. Allows you to pin your favorite websites to the
Windows taskbar. Websites will be able to see which of their webpages you
have pinned, so they can provide you a notification badge letting you know
there is something new for you to check out on their websites.

Microsoft collects data necessary to provide features you request in Microsoft
Edge. When signed into Microsoft Edge using your Microsoft personal account or
work or school account, Microsoft Edge will sync your browser data saved on your
device across other signed-in devices. You may choose which browser data to
sync, including your favourites, browsing history, extensions and associated
data, settings, open tabs, autofill form entries (such as your name, address and
phone number), passwords, payment information and other data types as they
become available. If you choose to sync extensions that you acquired from
third-party web stores, a copy of those extensions will be downloaded directly
from those web stores on your synced device(s). If you have turned on Password
Monitor, your saved credentials are hashed, encrypted and sent to Microsoft’s
Password Monitor service to warn you if your credentials were detected as part
of a malicious attack or a breach. Microsoft does not retain this data after the
check is complete. You can disable or configure syncing in the Microsoft Edge
settings.

When you sign into Microsoft Edge with your Microsoft personal account or work
or school account, Microsoft Edge will store your account’s privacy preferences.
Microsoft Edge will use the stored preferences to migrate your account’s privacy
choices across your signed-in devices, including during Windows device set up or
when you sign into Microsoft Edge with your account on a new device.

Microsoft Edge’s Search and site suggestions uses your search queries and
browsing history to provide you with faster browsing and more relevant search
recommendations. Microsoft Edge sends the information you type into the browser
address bar to the default search provider configured in the address bar to
offer search recommendations as you type each character. You can turn off these
features at any time in the browser settings. In order to provide search
results, Microsoft Edge sends your search queries, standard device information,
and location (if you have location enabled) to your default search provider. If
Bing is your default search provider, we use this data as described in the Bing
section of this privacy statement.

Microsoft Edge collects and uses data from your search activity across the web,
including websites Microsoft does not own or operate, to improve Microsoft
services, such as Microsoft Edge, Microsoft Bing and Microsoft News. This data
may include the search query, the search results that are displayed to you,
demographic information that is part of the search results, and the interaction
you have with those search results, such as the links you click. Microsoft Edge
takes steps to de-identify the data it collects by removing data that identifies
the person or device from which it was collected and retains this data for one
year from when it is collected. Microsoft does not use this collected data to
personalise or provide ads to you. You can turn off the collection of this data
at any time in the browser settings.

Microsoft Edge downloads content from Microsoft services to enhance your
browsing experiences; for example, when data is downloaded to prerender site
content for faster browsing or to provide content required to power features you
choose to use, such as providing templates for Collections.

You may also choose to share your Microsoft Edge browsing activity to allow us
to personalise Microsoft Edge and Microsoft services such as ads, search,
shopping and news. Microsoft Edge browsing activity includes your history,
favourites, usage data, web content and other browsing data. For more
information about our advertising privacy policies see the Advertising section
of the privacy statement. In the Microsoft privacy dashboard you can control the
use of your browsing activity for personalised ads in the See ads that interest
you setting. If you disable this setting in the Microsoft privacy dashboard, you
will continue to receive personalised web experiences such as search and news
based on your browsing activity. You may stop sharing your Microsoft Edge
browsing activity by disabling Allow Microsoft to use your browsing activity
including history, favourites, usage and other browsing data to personalise
Microsoft Edge and Microsoft services such as ads, search, shopping and news
within Edge settings. When using Bing chat features in the Microsoft Edge
sidebar, you can choose to allow Bing to access the content of the webpage you
are viewing in order to provide further insights, such as page summaries. Use of
data connected with Bing conversational experiences is described in the Bing
section of this privacy statement.

Microsoft Edge collects required diagnostic data to solve problems and to keep
Microsoft Edge up to date, secure, and operating properly. Required diagnostic
data also helps us improve Microsoft Edge and Windows.

Separate from your search activity data mentioned above, you can choose to send
optional diagnostic data about how you use Microsoft Edge and information about
your browser activity, including browsing history and search terms to Microsoft
to help us improve Microsoft Edge and other Microsoft products and services. For
Microsoft Edge on Windows 10 and later, this information is provided when you
have enabled optional diagnostic data. For details, see the Windows Diagnostics
section of the privacy statement. For Microsoft Edge on other operating systems,
optional diagnostic information is provided when you enable Improve Microsoft
products by sending data about how you use the browser or Make searches and
Microsoft products better by sending info about websites you visit in Microsoft
Edge in the browser settings.

The diagnostic data collected by Microsoft Edge is transmitted to Microsoft and
is stored with one or more unique identifiers that help us recognise an
individual browser installation on a device and understand the browser's service
issues and use patterns.

Learn more about Microsoft Edge, browsing data, and privacy.

Microsoft Edge on iOS and Android. Microsoft Edge on iOS and Android devices
collects data necessary to provide features you request in Microsoft Edge.
Microsoft also collects required diagnostic data to solve problems and to keep
Microsoft Edge up to date, secure, and operating properly. Required diagnostic
data also helps us improve Microsoft Edge.

Additionally, you may share optional diagnostic data about how you use Microsoft
Edge and information about websites you visit (browsing history) for
personalised experiences on your browser, Windows, and other Microsoft products
and services. This information also helps us improve Microsoft Edge and other
Microsoft products and services. This optional diagnostic data is sent to us
when you enable Share usage data for personalisation or Share info about
websites you visit in the browser settings.

The diagnostic data collected by Microsoft Edge is transmitted to Microsoft and
is stored with one or more unique identifiers that help us recognise an
individual user on a device and understand the browser's service issues and use
patterns.

Microsoft Edge uses data from your search activity across the web, including
search activity on websites Microsoft does not own or operate, to improve
Microsoft services like Microsoft Edge, Microsoft Bing, and Microsoft News. The
data Microsoft Edge collects may include personal data; however, Microsoft Edge
takes steps to scrub and de-identify the data. Microsoft Edge does not use this
data to personalise or provide ads for you. You can turn off the collection of
this data at any time in the browser settings. Learn more about Search results
data for product improvement.

For information about the privacy practices of legacy versions Microsoft Edge
(versions 44 and below), see the Web browsers – Microsoft Edge Legacy and
Internet Explorer section of the privacy statement.

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MICROSOFT TRANSLATOR

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Microsoft Translator is a machine translation system and service designed to
automatically translate text and voice input between numerous supported
languages. Microsoft Translator is made available as a stand-alone consumer app
for Android, iOS, and Windows and its service capabilities are also integrated
in a variety of Microsoft products and services, such as Translator Hub,
Translator for Bing, and Translator for Microsoft Edge. Microsoft Translator
processes the text, image, and voice data you submit, as well as device and
usage data. We use this data to provide Microsoft Translator, personalise your
experiences, and improve our products and services. Microsoft has implemented
business and technical measures designed to help de-identify the data you submit
to Microsoft Translator. For example, when we randomly sample text and audio to
improve Microsoft Translator and Microsoft’s speech recognition technologies, we
delete identifiers and certain text, such as email addresses and some number
sequences, detected in the sample that could contain personal data. To learn
more about how Microsoft manages your voice data, see Speech recognition
technologies.

Separate from Microsoft Translator, Microsoft translation services are available
as features in other Microsoft products and services that have different privacy
practices than Microsoft Translator. For more information on the Microsoft Azure
Cognitive Services Translator Text API, Custom Translator and Translator Speech
API, see the Enterprise and developer products section of this privacy
statement. For the Translate feature in Microsoft 365 apps and Skype, see the
Productivity and communications products section of this privacy statement.

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SWIFTKEY

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The Microsoft Swiftkey keyboard and related cloud-based services (collectively,
the “SwiftKey Services”) process data about words you use and how you type and
use this data to learn your writing style and provide personalised
autocorrection and predictive text that adapts to you. We also use this data to
offer a range of other features, such as hashtag and emoji predictions.

SwiftKey prediction technology learns from the way you use language to build a
personalised language model. This model is an optimised view of the words and
phrases that you use most often in context and reflects your unique writing
style. The model itself contains the words you commonly type arranged in a way
that enables SwiftKey’s algorithms to make predictions, based on text you have
already entered. The model draws from all scenarios in which you use your
keyboard, including when you type while using apps or visiting websites. The
SwiftKey keyboard and model attempt to avoid collecting sensitive data, by not
collecting data from certain fields such as those recognised as containing
password or payment data. SwiftKey Services do not log, store, or learn from
data you type, or the data contained in your model, unless you choose to share
your data with us (as described further below). When you use SwiftKey Services,
we also collect device and usage data. We use de-identified device and usage
data to analyse service performance and help improve our products.

The SwiftKey Services also include an optional cloud component called a SwiftKey
Account. If you choose to create a SwiftKey Account, your language model will be
synced with the SwiftKey Account cloud service, so you can benefit from that
model on the different devices you use and access additional services such as
prediction synchronisation and backup. When you create a SwiftKey Account,
Microsoft will also collect your email address and basic demographic data. All
data collected is transferred to our servers over encrypted channels.

You may also opt in to share your language, typing data, and/or voice clips for
the purposes of improving Microsoft products and services. Depending on the
opt-ins you choose, SwiftKey may send short snippets of data about what and how
you type and/or your voice clips, and related correction data to our servers for
processing. These text snippets and/or voice clips are used in various automated
processes to validate that our prediction services are working correctly and to
make product improvements. To preserve your privacy, SwiftKey Services
de-identify these text snippets, and even if you have a SwiftKey Account, these
text snippets and/or voice clips will not be linked to it. To learn more about
how Microsoft manages your voice data, see Speech recognition technologies.

If you sign into your SwiftKey Account and opt to share your language and typing
data or voice clips, Microsoft will process your shared data in order to look
for new patterns of language usage across our user base. This allows us to
improve our basic models for individual languages. Language and typing data used
in this process is aggregated and any words or combinations of words that might
be personal to individuals or small groups of users are filtered out.

You can withdraw your consent to share your language and typing data or voice
clips for product improvement at any time in SwiftKey Settings. You can also
withdraw your consent for SwiftKey Services to retain your personal data in
SwiftKey Settings. When you withdraw consent for SwiftKey to retain your
personal data, all personal data collected through your use of the SwiftKey
Services will be deleted.

You may receive occasional notifications on your device alerting you to product
updates and features that may be of interest to you. You can disable these
notifications at any time in the SwiftKey Settings.

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WINDOWS

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Windows is a personalised computing environment that enables you to seamlessly
roam and access services, preferences and content across your computing devices
from phones to tablets to the Surface Hub. Rather than residing as a static
software programme on your device, key components of Windows are cloud-based,
and both cloud and local elements of Windows are updated regularly, providing
you with the latest improvements and features. In order to provide this
computing experience, we collect data about you, your device, and the way you
use Windows. And because Windows is personal to you, we give you choices about
the personal data we collect and how we use it. Note that if your Windows device
is managed by your organisation (such as your employer or school), your
organisation may use centralised management tools provided by Microsoft or
others to access and process your data and to control device settings (including
privacy settings), device policies, software updates, data collection by us or
the organisation or other aspects of your device. Additionally, your
organisation may use management tools provided by Microsoft or others to access
and process your data from that device, including your interaction data,
diagnostic data, and the contents of your communications and files. For more
information about data collection in Windows, see Data collection summary for
Windows. This statement discusses Windows 10 and Windows 11 and references to
Windows in this section relate to those product versions. Earlier versions of
Windows (including Windows Vista, Windows 7, Windows 8, and Windows 8.1) are
subject to their own privacy statements.

Learn more
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ACTIVATION

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When you activate Windows, a specific product key is associated with the device
on which your software is installed. The product key and data about the software
and your device is sent to Microsoft to help validate your licence to the
software. This data may be sent again if there is a need to re-activate or
validate your licence. On phones running Windows, device and network
identifiers, as well as device location at the time of the first power-up of the
device, are also sent to Microsoft for the purpose of warranty registration,
stock replenishment, and fraud prevention.

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ACTIVITY HISTORY

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Activity history helps keep track of the things you do on your device, such as
the apps and services you use, the files you open, and the websites you browse.
Your activity history is created when using different apps and features such as
Microsoft Edge Legacy, some Microsoft Store apps, and Microsoft 365 apps and is
stored locally on your device. If you've signed in to your device with a work or
school account and give your permission, Windows sends your activity history to
Microsoft. Once your activity history is in the cloud, Microsoft uses that data
to enable cross-device experiences, to provide you with the ability to continue
those activities on other devices, to provide personalised experiences (such as
ordering your activities based on duration of use) and relevant suggestions
(such as anticipating what your needs might be based on your activity history),
and to help improve Microsoft products.

You can turn settings off or on for sending your activity history to Microsoft
and storing activity history locally on your device, and you can also clear your
device’s activity history at any time by going to Privacy > Activity history in
the Windows settings app. Learn more about activity history in Windows.

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ADVERTISING ID

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Windows generates a unique advertising ID for each person using a device, which
app developers and advertising networks can then use for their own purposes,
including providing relevant advertising in apps. When the advertising ID is
enabled, both Microsoft apps and third-party apps can access and use the
advertising ID in much the same way that websites can access and use a unique
identifier stored in a cookie. Thus, your advertising ID can be used by app
developers and advertising networks to provide more relevant advertising and
other personalised experiences across their apps and on the web. Microsoft
collects the advertising ID for the uses described here only when you choose to
enable the advertising ID as part of your privacy setting.

The advertising ID setting applies to Windows apps using the Windows advertising
identifier. You can turn off access to this identifier at any time by turning
off the advertising ID in the Windows settings app. If you choose to turn it on
again, the advertising ID will be reset and a new identifier will be generated.
When a third-party app accesses the advertising ID, its use of the advertising
ID will be subject to its own privacy policy. Learn more about advertising ID in
Windows.

The advertising ID setting does not apply to other methods of interest-based
advertising delivered by Microsoft or third parties, such as cookies used to
provide interest-based display ads on websites. Third-party products accessed
through or installed on Windows may also deliver other forms of interest-based
advertising subject to their own privacy policies. Microsoft delivers other
forms of interest-based ads in certain Microsoft products, both directly and by
partnering with third-party ad providers. For more information on how Microsoft
uses data for advertising, see the How we use personal data section of this
statement.

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DIAGNOSTICS

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Microsoft collects Windows diagnostic data to solve problems and to keep Windows
up to date, secure, and operating properly. It also helps us improve Windows and
related Microsoft products and services and, for customers who have turned on
the “Tailored experiences” setting, to provide more relevant tips and
recommendations to tailor Microsoft and third-party products and services for
Windows to the customer’s needs. This data is transmitted to Microsoft and
stored with one or more unique identifiers that can help us recognise an
individual user on an individual device and understand the device's service
issues and use patterns.

There are two levels of diagnostic and activity data: Required diagnostic data
and Optional diagnostic data. Certain product documentation and other materials
refer to Required diagnostic data as Basic diagnostic data and to Optional
diagnostic data as Full diagnostic data.

If an organisation (such as your employer or school) uses Microsoft Entra ID to
manage the account it provides to you and enrols your device in the Windows
diagnostic data processor configuration, Microsoft’s processing of diagnostic
data in connection with Windows is governed by a contract between Microsoft and
the organisation. If an organisation uses Microsoft management tools or engages
Microsoft to manage your device, Microsoft and the organisation will use and
process diagnostic and error data from your device to allow the management,
monitoring and troubleshooting of your devices managed by the organisation, and
for other purposes of the organisation.

Required diagnostic data includes information about your device, its settings
and capabilities, and whether it is performing properly. We collect the
following Required diagnostic data:

* Device, connectivity and configuration data:
* Data about the device such as the processor type, OEM manufacturer, type of
battery and capacity, number and type of cameras, firmware and memory
attributes.
* Network capabilities and connection data such as the device’s IP address,
mobile network (including IMEI and mobile operator), and whether the device
is connected to a free or paid network.
* Data about the operating system and its configuration such as the OS
version and build number, region and language settings, diagnostics data
settings, and whether the device is part of the Windows Insider programme.
* Data about connected peripherals such as model, manufacturer, drivers and
compatibility data.
* Data about the applications installed on the device such as application
name, version and publisher.
* Whether a device is ready for an update and whether there are factors that
may impede the ability to receive updates, such as low battery, limited disk
space, or connectivity through a paid network.
* Whether updates complete successfully or fail.
* Data about the reliability of the diagnostics collection system itself.
* Basic error reporting, which is health data about the operating system and
applications running on your device. For example, basic error reporting tells
us if an application, such as Microsoft Paint or a third-party game, hangs or
crashes.

Optional diagnostic data includes more detailed information about your device
and its settings, capabilities, and device health. Optional diagnostic data also
includes data about the websites you browse, device activity (also sometimes
referred to as usage), and enhanced error reporting that helps Microsoft to fix
and improve products and services for all users. When you choose to send
Optional diagnostic data, Required diagnostic data will always be included, and
we collect the following additional information:

* Additional data about the device, connectivity, and configuration, beyond
that collected under Required diagnostic data.
* Status and logging information about the health of operating system and other
system components beyond that collected about the update and diagnostics
systems under Required diagnostic data.
* App activity, such as which programmes are launched on a device, how long
they run and how quickly they respond to input.
* Browser activity, including browsing history and search terms, in Microsoft
browsers (Microsoft Edge or Internet Explorer).
* Enhanced error reporting, including the memory state of the device when a
system or app crash occurs (which may unintentionally contain user content,
such as parts of a file you were using when the problem occurred). Crash data
is never used for Tailored experiences as described below.

Some of the data described above may not be collected from your device even if
you choose to send Optional diagnostic data. Microsoft minimises the volume of
Optional diagnostic data it collects from all devices by collecting some of the
data from only a subset of devices (sample). By running the Diagnostic Data
Viewer tool, you can see an icon which indicates whether your device is part of
a sample and also which specific data is collected from your device.
Instructions for how to download the Diagnostic Data Viewer tool can be found in
the Windows settings app under Diagnostics & feedback.

Specific data items collected in Windows diagnostics are subject to change to
give Microsoft flexibility to collect the data needed for the purposes
described. For example, to enable Microsoft to troubleshoot the latest
performance issue impacting users’ computing experience or update a Windows
device that is new to the market, Microsoft may need to collect data items that
were not collected previously. For a current list of data types collected at
Required diagnostic data and Optional diagnostic data, see Windows Required
(Basic level) diagnostic events and fields or Windows Optional (Full level)
diagnostic data. We provide limited portions of error report information to
partners (such as the device manufacturer) to help them troubleshoot products
and services which work with Windows and other Microsoft product and services.
They are only permitted to use this information to repair or improve those
products and services. We may also share some aggregated, de-identified
diagnostic data, such as general usage trends for Windows apps and features,
with selected third parties. Learn more about diagnostic data in Windows.

Inking and typing Recognition. You also can choose to help Microsoft improve
inking and typing recognition by sending inking and typing diagnostic data. If
you choose to do so, Microsoft will collect samples of the content you type or
write to improve features such as handwriting recognition, autocompletion, next
word prediction, and spelling correction in the many languages used by Microsoft
customers. When Microsoft collects inking and typing diagnostic data, it is
divided into small samples and processed to remove unique identifiers,
sequencing information, and other data (such as email addresses and numeric
values) which could be used to reconstruct the original content or associate the
input to you. It also includes associated performance data, such as changes you
manually make to text, as well as words you've added to the dictionary. Learn
more about improving inking and typing in Windows.

If you choose to turn on Tailored experiences, we will use your Windows
diagnostic data (Required or Optional as you have selected) to offer you
personalised tips, ads and recommendations to enhance Microsoft experiences. If
you have selected Required as your diagnostic data setting, personalisation is
based on information about your device, its settings and capabilities and
whether it is performing properly. If you have selected Optional,
personalisation is also based on information about how you use apps and
features, plus additional information about the health of your device. However,
we do not use information about the websites you browse, the content of crash
dumps, speech, typing or inking input data for personalisation when we receive
such data from customers who have selected Optional.

Tailored experiences include suggestions on how to customise and optimise
Windows, as well as ads and recommendations for Microsoft and third-party
products and services, features, apps and hardware for your Windows experiences.
For example, to help you get the most out of your device, we may tell you about
features you may not know about or that are new. If you are having a problem
with your Windows device, you may be offered a solution. You may be offered a
chance to customise your lock screen with pictures, or to be shown more pictures
of the kind you like, or fewer of the ones you do not. If you stream movies in
your browser, you may be recommended an app from the Microsoft Store that
streams more efficiently. Or, if you are running out of space on your hard
drive, Windows may recommend you try OneDrive or purchase hardware to gain more
space. Learn more about tailored experiences in Windows.

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FEEDBACK HUB

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Feedback Hub is a pre-installed app that provides a way to gather feedback on
Microsoft products and installed first-party and third-party apps. You can
sign-in to Feedback Hub using either your personal Microsoft account or an
account provided by your organisation (such as your employer or school) that you
use to sign-in to Microsoft products. Signing in with your work or school
account allows you to submit feedback to Microsoft in association with your
organisation.

Any feedback you provide whether using your work or school account or personal
Microsoft account may be publicly viewable depending on the settings configured
by your organisation’s administrators. Additionally, if feedback is provided
using your work or school account, your feedback can be viewed through the
Feedback Hub by your organisation’s administrators.

When you submit feedback to Microsoft about a problem or add more details to a
problem, diagnostic data will be sent to Microsoft to improve Microsoft products
and services. Depending on your Diagnostic data settings in the Diagnostics &
feedback section of the Windows settings app, Feedback Hub will either send
diagnostic data automatically or you will have the option to send it to
Microsoft at the time you provide feedback. Based on the category chosen when
submitting feedback, there may be additional personal data collected that helps
to further troubleshoot issues; for example, location related information when
submitting feedback about location services or gaze related information when
submitting feedback on Mixed Reality. Microsoft may also share your feedback
along with the data collected when you submit your feedback with Microsoft
partners (such as a device manufacturer, or firmware developer) to help them
troubleshoot products and services that work with Windows and other Microsoft
products and services. Learn more about diagnostic data in Windows.

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LOCATION SERVICES AND RECORDING

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Windows location service. Microsoft operates a location service that helps
determine the precise geographic location of a specific Windows device.
Depending on the capabilities of the device, the device’s location can be
determined with varying degrees of accuracy and may in some cases be determined
precisely. When you have enabled location on a Windows device, or you have given
permission for Microsoft apps to access location information on non-Windows
devices, data about cell towers and Wi-Fi access points and their locations is
collected by Microsoft and added to the location database after removing any
data identifying the person or device from which it was collected. This
de-identified location information is used to improve Microsoft's location
services and, in some instances, shared with our location service provider
partners, currently HERE (see https://www.here.com/) and Skyhook (see
https://www.skyhook.com) to improve the location services of the provider.

Windows services and features, apps running on Windows, and websites opened in
Windows browsers can access the device’s location through Windows if your
settings allow them to do so. Some features and apps request location permission
when you first install Windows, some ask the first time you use the app, and
others ask every time you access the device’s location. For information about
certain Windows apps that use the device’s location, see the Windows apps
section of this privacy statement.

When an app or feature accesses the device’s location and you are signed in with
a Microsoft account, your Windows device will also upload its location to the
cloud where it is available across your devices to other apps or services that
use your Microsoft account and for which you’ve granted permission. We will
retain only the last known location (each new location replaces the previous
one). Data about a Windows device's recent location history is also stored on
the device even if not using a Microsoft account, and certain apps and Windows
features can access this location history. You can clear your device's location
history at any time in the Windows settings app.

In the Windows settings app, you can also view which apps have access to the
device’s precise location or your device's location history, turn off or on
access to the device’s location for particular apps, or turn off access to the
device’s location. You can also set a default location, which will be used when
the location service can’t detect a more exact location for your device.

There are some exceptions to how your device’s location can be determined that
are not directly managed by the location settings.

Desktop apps are a specific type of app that won’t ask for separate permission
to discover your device location information and won’t appear in the list that
allows you to choose apps that can use your location. They can be downloaded
from the Microsoft Store, downloaded from the internet, or installed with some
type of media (such as a CD, DVD, or USB storage device). They’re opened using
an .EXE, .MSI, or .DLL file, and they typically run on your device, unlike
web-based apps (which run in the cloud). Learn more about third-party desktop
apps and how they may still be able to determine your device’s location when the
device’s location setting is off .

Some web-based experiences or third-party apps that surface on Windows could use
other technologies (such as Bluetooth, WiFi, mobile modem etc.) or cloud-based
location services to determine your device’s location with varying degrees of
accuracy, even when you’ve turned off the device location setting.

In addition, to facilitate getting help in an emergency, whenever you make an
emergency call, Windows will attempt to determine and share your precise
location, regardless of your location settings. If your device has a SIM card or
is otherwise using mobile service, your mobile operator will have access to your
device’s location. Learn more about location in Windows.

General Location. If you turn on Location services, apps that cannot use your
precise location may still have access to your general location, such as your
city, postcode or region.

Find my device. The Find my device feature allows an administrator of a Windows
device to find the location of that device from account.microsoft.com/devices.
To enable Find my device, an administrator needs to be signed in with a
Microsoft account and have the location setting enabled. This feature will work
even if other users have denied access to location for all their apps. When the
administrator attempts to locate the device, users will see a notification in
the notification area. Learn more about Find my device in Windows.

Recording. Some Windows devices have a recording feature that allows you to
capture audio and video clips of your activity on the device, including your
communications with others. If you choose to record a session, the recording
will be saved locally on your device. In some cases, you may have the option to
transmit the recording to a Microsoft product or service that broadcasts the
recording publicly. Important: You should understand your legal responsibilities
before recording and/or transmitting any communication. This may include
obtaining the prior consent of everyone participating in the conversation or any
other authorisations as required. Microsoft is not responsible for how you use
recording features or your recordings.

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PHONE LINK - LINK TO WINDOWS

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Phone Link - Link to Windows The Phone Link feature lets you link your Android
phone with your Microsoft Account, enabling a variety of cross-device
experiences. You can use Phone Link to see recent photos from your Android phone
on your Windows device; make and receive calls from your Android phone on your
Windows device; view and send text messages from your Windows device; view,
dismiss, or perform other actions to your Android phone notifications from your
Windows device; share your phone screen on your Windows device through Phone
Link’s mirroring function; and instantly access Android apps installed on your
Android phone on your Windows device.

To use Phone Link, the Link to Windows app must be installed on your Android
phone.

To use Phone Link, you must log into your Microsoft account on the Phone Link
feature on your Windows device and on the Link to Windows app on your Android
phone. Your Android phone and your Windows device must be connected to the
internet. Some features will require you to enable Bluetooth and pair your phone
with your PC. To use the Calls feature, your Android phone must also have
Bluetooth enabled.

During setting up your Windows device, you can choose to link your phone with
your Microsoft account. This is done by signing into Link to Windows on your
Android phone, granting permissions and completing the onboarding experience.
Once complete, Link to Windows will sync your data, such as your text messages,
contacts, call history, photos, notifications, and other information, to all
your Windows PCs where you have signed into your Microsoft account. See below
for details on how your data is used.

As part of providing Phone Link’s features to you, Microsoft collects
performance, usage and device data that includes, for example, the hardware
capabilities of your device and Windows device, the number and duration of your
sessions on Phone Link, and the amount of time you spent during setup.

You can unlink your Android phone from your Windows device at any time by going
into your Phone Link app settings and choosing to remove your Android phone. You
can do the same from the app settings on the Link to Windows app on your Android
phone. For detailed information, see our support page.

Text Messages. Phone Link allows you to view text messages delivered to your
Android phone on your Windows device and send text messages from your Windows
device. Only text messages received and sent within the last 30 days are visible
on your Windows device. These text messages are temporarily stored on your
Windows device. We never store your text messages on our servers or change or
delete any text messages on your Android phone. You can see messages sent via
SMS (Short Message Service) and MMS (Multimedia Messaging Service) on Android
devices, and messages sent via RCS (Rich Communication Services) on select
Samsung devices on select mobile operator networks. To provide this
functionality, Phone Link accesses the content of your text messages and the
contact information of the individuals or businesses from whom you are receiving
or sending text messages.

Calls. Phone Link allows you to make and receive calls from your Android phone
on your Windows device. Through Phone Link, you can also view your recent calls
on your Windows device. To activate this feature, you must enable certain
permissions on both your Windows device and Android phone, such as call logs
access and permission to make phone calls from your PC. These permissions can be
revoked at any time under the Phone Link Settings page on your Windows device
and your Android phone's settings. Only calls received and dialled within the
last 30 days are visible under call logs on your Windows device. These call
details are temporarily stored on your Windows device. We do not change or
delete your call history on your Android phone.

Photos. Phone Link allows you to copy, share, edit, save, or delete photos from
your Android phone on your Windows device. Only a limited number of your most
recent photos from the Camera Roll and Screenshots folders on your Android phone
will be visible on your Windows device at any given time. These photos are
temporarily stored on your Windows device and as you take more photos on your
Android phone, we remove the temporary copies of the older photos from your
Windows device. We never store your photos on our servers or change or delete
any photos on your Android phone.

Notifications. Phone Link allows you to view your Android phone’s notifications
on your Windows device. Through Phone Link, you can read and dismiss your
Android phone’s notifications from your Windows device or perform other actions
related to the notifications. To activate this Phone Link feature, you must
enable certain permissions, such as sync notifications, on both your Windows
device and Android phone. These permissions can be revoked at any time under the
Phone Link Settings page on your Windows device and your Android phone’s
settings. For detailed information, see our support page.

Phone Screen Mirroring. On supported devices, Phone Link allows you to view your
Android phone’s screen on your Windows device. Your Android phone screen will be
visible on your Windows device as a pixel stream and any audio that you enable
on your Android phone screen while it is linked to your Windows device through
Phone Link will play through your Android phone.

Apps mirroring. On supported devices, Phone Link allows you to use your Android
apps that are installed on your Android phone on your Windows device. For
example, you can launch a music app in your Windows session and listen to audio
from that app on your PC speakers. Microsoft collects a list of your installed
Android apps and recent activity to provide the service and show you your most
recently used apps. Microsoft does not store what apps you have installed or any
of the information displayed by the app in your experience with it.

Content transfer. On supported devices, Phone Link allows you to copy and paste
contents such as files, documents, photos, etc. between your Android phone and
your Windows device. You can transfer content from your Android phone to your
Windows device and from your Windows device to your Android phone by drag and
drop contents between the devices.

Instant Hotspot. On supported devices, Link to Windows enables users to share
mobile hotspot information with their paired PC over secure Bluetooth
communication. Your PC application can then be connected to the internet through
the Windows network flyout. Please note mobile data charges may apply depending
on the mobile data plan you have.

Contacts sync. Link to Windows allows you to sync your Android contacts into the
Microsoft cloud to access them in other Microsoft products and services. You can
enable this feature by going into Link to Windows settings and enabling
“Contacts sync” feature. Your contacts information is stored online and
associated with your Microsoft account. You may choose to disable sync and
delete these contacts at any time. Learn more.

Text-to-voice. Phone Link features include accessibility functionality such as
text-to-voice. You can activate a text-to-voice feature, which allows you to
hear the contents of a text message or notification as audio. If you activate
this feature, your text messages and notifications will be read out loud as they
are received.

Office Enterprise – Android Devices. Link to Windows allows you to insert photos
into web and desktop versions of select Microsoft 365 apps, such as PowerPoint,
Excel and Word directly from your device. This requires your IT Administrator to
have enabled Optional Connected Experiences for Microsoft Office applications
and you will need to associate your mobile device with your work or school
account and provide Photos permission to your account. After onboarding, your
session will last 15 minutes to enable you to transfer your Photos from your
mobile device. To use this feature again, you will need to scan your QR code.
Link to Windows does not collect your work or school account information or
information about your Enterprise. In order to provide this service, Microsoft
uses a cloud service to relay your files for the purpose of inserting the photos
into web and desktop version of select Microsoft 365 apps, such as PowerPoint,
Excel, and Word files.

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SECURITY AND SAFETY FEATURES

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Device encryption. Device encryption helps protect the data stored on your
device by encrypting it using BitLocker Drive Encryption technology. When device
encryption is on, Windows automatically encrypts the drive Windows is installed
on and generates a recovery key. The BitLocker recovery key for your personal
device is automatically backed up online in your personal Microsoft OneDrive
account. Microsoft doesn't use your individual recovery keys for any purpose.

Malicious Software Removal Tool. The Malicious Software Removal Tool (MSRT) runs
on your device at least once per month as part of Windows Update. MSRT checks
devices for infections by specific, prevalent malicious software ("malware") and
helps remove any infections found. When the MSRT runs, it will remove the
malware listed on the Microsoft Support website if the malware is on your
device. During a malware check, a report will be sent to Microsoft with specific
data about malware detected, errors, and other data about your device. If you do
not want MSRT to send this data to Microsoft, you can disable MSRT's reporting
component.

Microsoft Family. Parents can use Microsoft Family Safety to understand and set
boundaries on how their child is using their device. Please carefully review the
information at Microsoft Family Safety if choosing to create or join a family
group. If you live in a region that requires permission to create an account to
access Microsoft services, you may be prompted to request or give parental
consent. If a user is under the statutory age in your region, during the
registration process they will be prompted to request consent from a parent or
guardian by entering an adult’s email. When Family activity reporting is turned
on for a child, Microsoft will collect details about how the child uses their
device and provide parents with reports of that child's activities. Activity
reports are routinely deleted from Microsoft servers.

Microsoft Defender SmartScreen and Smart App Control. Microsoft strives to help
protect your device and passwords from unsafe apps, files, and web content.

Microsoft Defender SmartScreen helps protect you when using our services by
identifying threats to you, your device, and your passwords. These threats might
include potentially unsafe apps or web content that Microsoft Defender
SmartScreen discovers while checking websites you visit, files you download, and
apps you install and run. When Microsoft Defender SmartScreen checks web and app
content, data about the content and your device is sent to Microsoft, including
the full web address of the content. When additional analysis is needed to
identify security threats, information about the suspicious website or app—such
as content displayed, sounds played, and application memory—may be sent to
Microsoft. This data will only be used for security purposes in detecting,
protecting against, and responding to security incidents, identity theft, fraud,
or other malicious, deceptive, or illegal activities. If Microsoft Defender
SmartScreen detects that content is potentially unsafe, you will see a warning
in place of the content. Microsoft Defender SmartScreen can be turned on or off
in the Windows Security app.

Where supported, Smart App Control helps check software that is installed and
runs on your device to determine if it is malicious, potentially unwanted, or
poses other threats to you and your device. On a supported device, Smart App
Control starts in evaluation mode and the data we collect for Microsoft Defender
SmartScreen such as file name, a hash of the file’s contents, the download
location, and the file’s digital certificates, is used to help determine whether
your device is a good candidate to use Smart App Control for additional security
protection. Smart App Control is not enabled and will not block during
evaluation mode. Some devices may not be good candidates if Smart App Control
would otherwise get in the way and interfere with a user’s otherwise intended
and legitimate tasks – for instance, developers who use a lot of unsigned files.
If you are a good candidate for Smart App Control, then it will automatically be
turned on, and will provide additional protection to your device beyond
Microsoft Defender SmartScreen. Otherwise, Smart App Control will be unavailable
and permanently turned off. If your device is unsupported or not a good
candidate for Smart App Control, Microsoft Defender SmartScreen will continue to
help protect your device. When Smart App Control is enabled and identifies an
app as malicious, potentially unwanted, or unknown and unsigned, it will block
and notify you prior to opening, running, or installing the app. Learn more
about Smart App Control .

When either Microsoft Defender SmartScreen or Smart App Control checks a file,
data about that file is sent to Microsoft, including the file name, a hash of
the file’s contents, the download location, and the file’s digital certificates.

Smart App Control can be turned on or off in the Windows Security app.

Microsoft Defender Antivirus. Microsoft Defender Antivirus looks for malware and
other unwanted software, potentially unwanted apps, and other malicious content
on your device. Microsoft Defender Antivirus is automatically turned on to help
protect your device if no other antimalware software is actively protecting your
device. If Microsoft Defender Antivirus is turned on, it will monitor the
security status of your device. When Microsoft Defender Antivirus is turned on,
or is running because Limited Periodic Scanning is enabled, it will
automatically send reports to Microsoft that contain data about suspected
malware and other unwanted software, potentially unwanted apps, and other
malicious content, and it may also send files that could contain malicious
content, such as malware or unknown files for further inspection. If a report is
likely to contain personal data, the report is not sent automatically, and
you'll be prompted before it is sent. You can configure Microsoft Defender
Antivirus not to send reports and suspected malware to Microsoft.

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SPEECH, VOICE ACTIVATION, INKING, AND TYPING

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Speech. Microsoft provides both a device-based speech recognition feature and
cloud-based (online) speech recognition technologies.

Turning on the Online speech recognition setting lets apps use Microsoft
cloud-based speech recognition. Additionally, in Windows 10, the Online speech
recognition setting enables your ability to use dictation within Windows.

Turning on speech while setting up a HoloLens device or installing Windows Mixed
Reality allows you to use your voice for commands, dictation, and app
interactions. Both device-based speech recognition and online speech recognition
settings will be enabled. With both settings enabled, while your headset is
turned on the device will always be listening to your voice input and will send
your voice data to Microsoft’s cloud-based speech recognition technologies.

When you use cloud-based speech recognition technologies from Microsoft, whether
enabled by the Online speech recognition setting or when you interact with
HoloLens or voice typing, Microsoft collects and uses your voice recordings to
provide the speech recognition service by creating a text transcription of the
spoken words in the voice data. Microsoft will not store, sample, or listen to
your voice recordings without your permission. To learn more about how Microsoft
manages your voice data, see Speech recognition technologies.

You can use device-based speech recognition without sending your voice data to
Microsoft. However, Microsoft cloud-based speech recognition technologies
provide more accurate recognition than the device-based speech recognition. When
the online speech recognition setting is turned off, speech services that do not
rely on the cloud and only use device-based recognition—like the live captions
app, the Narrator app or the Windows Speech Recognition app—will still work and
Microsoft won’t collect any voice data.

You can turn off online speech recognition at any time. This will stop any apps
that rely on the Online speech recognition setting from sending your voice data
to Microsoft. If you are using a HoloLens or Windows Mixed Reality headset, you
can also turn off device-based speech recognition at any time. This will stop
the device from listening for your voice input. Learn more about speech
recognition in Windows .

Voice Activation. Windows provides supported apps with the ability to respond
and take action based on voice keywords that are specific to that app—for
example allowing Cortana to listen and respond when you say “Cortana.”

If you’ve given permission for an app to listen for voice keywords, Windows will
be actively listening to the microphone for these keywords. Once a keyword is
recognised, the app will have access to your voice recording, can process the
recording, take action and respond, such as with a spoken answer. The app may
send the voice recording to its own services in the cloud to process the
commands. Each app should ask you for permission before accessing voice
recordings.

Additionally, voice activation can be enabled when the device is locked. If
enabled, the relevant app will continue listening to the microphone for voice
keywords when you have locked your device and can activate for anyone who speaks
near the device. When the device is locked, the app will have access to the same
set of capabilities and information as when the device is unlocked.

You can turn off voice activation at any time. Learn more about voice activation
in Windows .

Even when you’ve turned off voice activation, some third-party desktop apps and
services could still be listening to the microphone and collect your voice
input. Learn more about third-party desktop apps and how they may still be able
to access your microphone even with these settings turned off .

Voice typing. In Windows 11, dictation has been updated and renamed as voice
typing. Voice typing may use both device-based and online speech recognition
technologies to power its speech-to-text transcription service. You can also
choose to contribute voice clips to help improve voice typing. If you choose not
to contribute voice clips, you can still use voice typing. You can change your
selection anytime in the voice typing settings. Microsoft will not store,
sample, or listen to your voice recordings without your permission. Learn more
about Microsoft and your voice data .

Voice access. Windows enables everyone, including people with mobility
disabilities, to control their PC and author text using their voice. For
example, voice access supports scenarios such as opening and switching between
apps, browsing the web and reading and authoring email. Voice access leverages
modern, on-device speech recognition to accurately recognise speech and is
supported without an internet connection. Learn more about voice access .

Inking & Typing Personalisation. Your typed and handwritten words are collected
to provide you with a customised word list, better character recognition to help
you type and write on your device, and text suggestions that appear as you type
or write.

You can turn off inking and typing personalisation at any time. This will delete
your customer word list stored on your device. If you turn it back on, you’ll
need to recreate your customised word list. Learn more about inking and typing
personalisation in Windows.

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SYNC AND BACKUP SETTINGS

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When you sign into Windows with your Microsoft account or work or school
account, Windows can store your settings, files, and device configuration data
in Microsoft’s servers. Windows will only use the stored settings, files, and
device configuration data to make it easier for you to migrate your experience
on a different device.

You can turn off this feature and stop Windows from storing your settings,
files, and configuration data from the Windows settings app. You can also delete
the sync and backup data Windows has stored in the settings app.

Learn more about Windows backup and sync settings.

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UPDATE SERVICES

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Update Services for Windows includes Windows Update and Microsoft Update.
Windows Update is a service that provides you with software updates for Windows
software and other supporting software, such as drivers and firmware supplied by
device manufacturers. Microsoft Update is a service that provides you with
software updates for other Microsoft software such as Microsoft 365.

Windows Update automatically downloads Windows software updates to your device.
You can configure Windows Update to automatically install these updates as they
become available (recommended) or have Windows notify you when a restart is
required to finish installing updates. Apps available through the Microsoft
Store are automatically updated through the Microsoft Store, as described in the
Microsoft Store section of this privacy statement.

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WEB BROWSERS—MICROSOFT EDGE LEGACY AND INTERNET EXPLORER

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This section applies to legacy versions of Microsoft Edge (versions 44 and
below). See the Microsoft Edge section of the Privacy Statement for information
about non-legacy versions of Microsoft Edge.

Microsoft Edge is the default web browser for Windows. Internet Explorer, the
legacy browser from Microsoft, is also available in Windows. Whenever you use a
web browser to access the internet, data about your device ("standard device
data") is sent to the websites you visit and online services you use. Standard
device data includes your device's IP address, browser type and language, access
times, and referring website addresses. This data might be logged on those
websites' web servers. Which data is logged and how that data is used depends on
the privacy practices of the websites you visit and web services you use.
Additionally, Microsoft Edge sends a unique browser ID to certain websites to
enable us to develop aggregate data used to improve browser features and
services.

Additionally, data about how you use your browser, such as your browsing
history, web form data, temporary internet files, and cookies, is stored on your
device. You can delete this data from your device using Delete Browsing History.

Microsoft Edge allows you to capture and save content on your device, such as:

* Web note. Allows you to create ink and text annotations on the webpages you
visit, and clip, save, or share them.
* Active reading. Allows you to create and manage reading lists, including
websites or documents.
* Hub. Allows you to easily manage your reading lists, favourites, downloads
and history all in one area.
* Website Pin to Taskbar. Allows you to pin your favorite websites to the
Windows taskbar. Websites will be able to see which of their webpages you
have pinned, so they can provide you a notification badge letting you know
there is something new for you to check out on their websites.

Some Microsoft browser information saved on your device will be synced across
other devices when you sign in with your Microsoft account. For instance, in
Internet Explorer, this information includes your browsing history and
favourites; and in Microsoft Edge, it includes your favourites, reading lists,
autofill form entries (such as your name, address, and phone number) and may
include data for extensions that you have installed. As an example, if you sync
your Microsoft Edge reading list across devices, copies of the content you
choose to save to your reading list will be sent to each synced device for later
viewing. You can disable syncing in Internet Explorer by going to Start >
Settings > Accounts > Sync your settings. (For more information, see the Sync
settings section of this privacy statement.) You can also disable syncing of
Microsoft Edge browser information by turning off the sync option in Microsoft
Edge Settings.

Microsoft Edge and Internet Explorer use your search queries and browsing
history to provide you with faster browsing and more relevant search results.
These features include:

* Search suggestions in Internet Explorer automatically sends the information
you type into the browser address bar to your default search provider (such
as Bing) to offer search recommendations as you type each character.
* Search and site suggestions in Microsoft Edge automatically sends the
information you type into the browser address bar to Bing (even if you have
selected another default search provider) to offer search recommendations as
you type each character.

You can turn off these features at any time. In order to provide search results,
Microsoft Edge and Internet Explorer send your search queries, standard device
information, and location (if you have location enabled) to your default search
provider. If Bing is your default search provider, we use this data as described
in the Bing section of this privacy statement.

Cortana can assist you with your web browsing in Microsoft Edge with features
such as Ask Cortana. You can disable Cortana assistance in Microsoft Edge at any
time in Microsoft Edge Settings. To learn more about how Cortana uses data and
how you can control that, go to the Cortana section of this privacy statement.

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WINDOWS APPS

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A number of Microsoft apps are included with Windows and others are available in
Microsoft Store. Some of those apps include:

Maps app. The Maps app provides location-based services and uses Bing services
to process your searches within the Maps app. When the Maps app has access to
your location, and you have enabled location-based services in Windows, when you
use the “@” key to initiate a search in supported text boxes in Windows apps,
Bing services collects the text you type after the “@” key to provide
location-based suggestions. To learn more about these Bing-powered experiences,
see the Bing section of this privacy statement. When the Maps app has access to
your location, even when the app is not in use, Microsoft may collect
de-identified location data from your device to improve Microsoft services. You
can disable the Maps app's access to your location by turning off the location
service or turning off the Maps app's access to the location service.

You can keep track of your favorite places and recent map searches in the Maps
app. Your favorite places and search history will be included as search
suggestions. If you're signed in with your Microsoft account, your favorite
places, search history, and certain app settings will be synced across other
devices and services (for example, Cortana). For more information, see the Sync
and backup settings section of this privacy statement.

Camera app. If you allow the Camera app to use your location, location data is
embedded in the photos and videos you take with your device. Other descriptive
data, such as camera model and the date that the picture or video was taken, is
also embedded in photos and videos. If you choose to share a photo or video, any
embedded data will be accessible to the people and services you share with. Once
enabled, you can always disable the Camera app's access to your location by
turning off all access to the location service in your device's Settings menu or
turning off the Camera app's access to the location service.

When the Camera app is open, it shows rectangles detected by the selected camera
for areas in the image that are potentially used for image enhancement. The
Camera app does not retain any image enhancing data. You can always change your
camera access settings in the Camera app’s Settings menu or the Windows Settings
menu.

Photos app. There are two versions of the Photos app available. The updated
Photos app includes features like iCloud integration and local and cloud folder
views. The previous legacy version of the Photos app includes features like
Video Editor, the People tab, and Albums. You are using the updated Photos app
if the “About” section in the Photos app settings indicates the app is the
“Updated” Photos app. In some cases, a user may have both the updated Photos app
and the Photos legacy version downloaded on their device.

The updated Photos app helps you organise, view and share your photos and
videos. For example, the Photos app presents different ways to group photos and
videos by name, date taken, or date modified, and also in folders where those
files are stored, such as stored locally on your device or synced to your device
from OneDrive, iCloud, and other cloud services. The app also allows you to
move, copy or upload files to different locations on your computer or to
OneDrive. The All Photos tab displays your locally stored or synced photos and
videos according to the date they are taken. The Favourites tab lets you view
photos and videos that you have previously liked or favourited. The Folders tab
allows you to view photos or videos by their storage location. There are also
tabs where you can see your photos and videos from available cloud services
(such as OneDrive and other third-party services) that you have synced to your
device.

The Photos legacy app also helps you organise, view and share your photos and
videos. However, if you are using the Photos legacy app, you may see other
features that are not available in the newer version of the Photos app,
including Collections, Albums, Video Editor and the People setting. The
Collection tab displays photos and videos according to the date they are taken.
The Albums tab helps you organise your photos and videos by location and common
tags. The Video Editor allows you to edit, create, and share videos.

The People setting can be enabled on the Photos legacy app's Settings page and
in the People tab of the app. When enabled, the Photos legacy app will use face
grouping technology to organise your photos and videos into groups. The grouping
feature can detect faces in a photo or video and determine whether they are
visually similar to faces in other photos and videos in your local photo
collection. You can choose to associate a facial grouping with a contact from
your People app.

When enabled in the Photos legacy app, your groupings will be stored on your
device for as long as you choose to keep the groupings or the photos or videos.
If the People setting is turned on, there will be a prompt to allow the Photos
legacy app to continue to permit facial groupings after three years of
non-interaction with the Photos legacy app. At any time, you can go to the
Settings page in the Photos legacy app to turn the People setting on or off.
Turning the feature off will remove facial grouping data from the Photos legacy
app but will not remove your photos or videos. Learn more about the Photos
legacy app and facial grouping.

If you choose to share a photo or video using the Photos app or the Photos
legacy app, any embedded data (such as location, camera model, and date) will be
accessible to the people and services you share the photo or video with.

People app. The People app lets you see and interact with all your contacts in
one place. When you add an account to the People app, your contacts from your
account will be automatically added to the People app. You can add other
accounts to the People app, including your social networks (such as Facebook and
Twitter) and email accounts. When you add an account, we tell you what data the
People app can import or sync with the particular service and let you choose
what you want to add. Other apps you install may also sync data to the People
app, including providing additional details to existing contacts. When you view
a contact in the People app, information about your recent interactions with the
contact (such as emails and calendar events, including from apps that the People
app syncs data from) will be retrieved and displayed to you. You can remove an
account from the People app at any time.

Mail and Calendar app. The Mail and Calendar app allows you to connect all your
email, calendars and files in one place, including those from third-party email
and file storage providers. The app provides location-based services, such as
weather information in your calendar, but you can disable the app’s use of your
location. When you add an account to the Mail and Calendar app, your email,
calendar items, files, contacts and other settings from your account will
automatically sync to your device and to Microsoft servers. At any time, you can
remove an account or make changes to the data that’s synced from your account.
To configure an account, you must provide the app with the account credentials
(such as username and password), which will be sent over the internet to the
third-party provider’s server. The app will first attempt to use a secure (SSL)
connection to configure your account but will send this information unencrypted
if your email provider does not support SSL. If you add an account provided by
an organisation (such as a company email address), the owner of the
organisational domain can implement certain policies and controls (for example,
multi-factor authentication or the ability to remotely wipe data from your
device) that may affect your use of the app.

Messaging app. When you sign in with a Microsoft account on your device, you can
choose to back up your information, which will sync your SMS and MMS messages
and store them in your Microsoft account. This allows you to retrieve the
messages if you lose or change phones. After your initial device set-up, you can
manage your messaging settings at any time. Turning off your SMS/MMS backup will
not delete messages that have been previously backed up to your Microsoft
account. To delete such messages, you must first delete them from your device
prior to turning off backup. If you allow the Messaging app to use your
location, you can attach a link to your current location to an outgoing message.
Location information will be collected by Microsoft as described in the Windows
Location services section of this privacy statement.

Narrator. Narrator is a screen-reading app that helps you use Windows without a
screen. Narrator offers intelligent image and page title description and web
page summaries when you encounter undescribed images and ambiguous links.

When you choose to get an image description by pressing Narrator + Ctrl + D, the
image will be sent to Microsoft to perform analysis of the image and generate a
description. Images are used only to generate the description and are not stored
by Microsoft.

When you choose to get page title descriptions by pressing Narrator + Ctrl + D,
the URL of the site you are visiting will be sent to Microsoft to generate the
page title description and to provide and improve Microsoft services, such as
Bing services as described in the Bing section above.

When you choose to get a list of popular links for a web page by pressing
Narrator + double press of S, the URL of the site you are visiting will be sent
to Microsoft to generate the summary of popular links and to provide and improve
Microsoft services, such as Bing.

You can disable these features at any time by going to Narrator > Get image
descriptions, page titles and popular links in the Windows setting app.

You can also send feedback about Narrator to help Microsoft diagnose and resolve
problems with Narrator and improve Microsoft products and services, such as
Windows. Verbal feedback can be submitted at any time in Narrator by using
Narrator Key + Alt + F. When you use this command, the Feedback Hub app will
launch, giving you the opportunity to submit verbal feedback. If you enable the
setting “Help Make Narrator Better” in the Windows settings app and submit
verbal feedback through Feedback Hub, recent device and usage data, including
event trace log (ETL) data, will be submitted along with your verbal feedback to
improve Microsoft products and services, such as Windows.

Live captions. Live captions transcribe audio to help with the comprehension of
spoken content. Live captions can generate captions from any audio containing
speech, whether the audio is online, audio you have downloaded to your device,
or audio received from your microphone. By default, transcribing microphone
audio is disabled.

Voice data that is captioned is only processed on your device and is not shared
to the cloud or with Microsoft. Learn more about live captions.

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WINDOWS MEDIA PLAYER

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Windows Media Player allows you to play CDs, DVDs, and other digital content
(such as WMA and MP3 files), rip CDs, and manage your media library. To enrich
your experience when you play content in your library, Windows Media player
displays related media information, such as album title, song titles, album art,
artist, and composer. To augment your media information, Windows Media player
will send a request to Microsoft which contains standard computer information,
an identifier for the media content, and the media information already contained
in your Windows Media Player library (including information you may have edited
or entered yourself) so that Microsoft can recognise the track and then return
additional information that is available.

Windows Media Player also allows you to play back content that is streamed to
you over a network. To provide this service, it is necessary for Windows Media
Player to communicate with a streaming media server. These servers are typically
operated by non-Microsoft content providers. During playback of streaming media,
Windows Media Player will send a log to the streaming media server or other web
server(s) if the streaming media server requests it. The log includes such
details as: connection time, IP address, operating system version, Windows Media
Player version, Player identification number (Player ID), date, and protocol. To
protect your privacy, Windows Media Player defaults to sending a Player ID that
is different for each session.

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WINDOWS HELLO

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Windows Hello provides instant access to your devices through biometric
authentication. If you turn it on, Windows Hello uses your face, fingerprint, or
iris to identify you based on a set of unique points or features that are
extracted from the image and stored on your device as a template—but it does not
store the actual image of your face, fingerprint, or iris. Biometric
verification data that's used when you sign in doesn't leave your device. Your
biometric verification data will remain on your device until you remove it.
However, after a significant period of Windows Hello inactivity, you will be
prompted to confirm that you want to continue to store your biometric
verification data. You can delete your biometric verification data from within
Settings. Learn more about Windows Hello.

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WINDOWS SEARCH

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Windows Search lets you search your stuff and the web from one place. If you
choose to use Windows Search to search "your stuff," it will provide results for
items on your personal OneDrive, your OneDrive for Business if so enabled, other
cloud storage providers to the extent supported by those third-party providers,
and on your device. If you choose to use Windows Search to search the web, or
get search suggestions with Windows Search, your search results will be powered
by Bing and we will use your search query as described in the Bing section of
this privacy statement. Learn more about search in Windows .

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ENTERTAINMENT AND RELATED SERVICES

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Entertainment and Related Services power rich experiences and enable you to
access a variety of content, applications and games.

Learn more
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XBOX

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The Xbox network is the online gaming and entertainment service from Microsoft
that consists of software and enables online experiences across different
platforms. This service lets you find and play games, view content, and connect
with friends on Xbox and other gaming and social networks.

When you sign up for an Xbox profile, we assign you a gamertag (a public
nickname) and a unique identifier. When you sign in on Xbox devices, apps, and
services, the data we collect about your use is stored using these unique
identifier(s).

Xbox consoles are devices you can use to find and play games, movies, music, and
other digital entertainment. When you sign in to Xbox experiences—in apps or on
a console—we also assign a unique identifier to your device. When your Xbox
console is connected to the internet, for instance, and you sign in to the
console, we identify which console and which version of the console’s operating
system you’re using.

Xbox continues to provide new experiences in client apps that are connected to
and backed by services such as the Xbox network and cloud gaming. When signed in
to an Xbox experience, we collect required data to help keep these experiences
reliable, up to date, secure, and performing as expected.

Data we collect about your use of Xbox services, games, apps, and consoles
includes:

* When you sign in and sign out of Xbox, any purchases you make, and content
you obtain.
* Which games you play and apps you use, your game progress, achievements, play
time per game, and other play statistics.
* Performance data about Xbox consoles, Xbox Game Pass and other Xbox apps, the
Xbox network, connected accessories, and your network connection, including
any software or hardware errors.
* Content you add, upload, or share through the Xbox network, including text,
pictures, and video you capture in games and apps.
* Social activity, including chat data and interactions with other gamers, and
connections you make (friends you add and people who follow you) on the Xbox
network.

If you use an Xbox console or Xbox app on another device capable of accessing
the Xbox network, and that device includes a storage device (hard drive or
memory unit), usage data will be stored on the storage device and sent to
Microsoft the next time you sign in to Xbox, even if you’ve been playing
offline.

Xbox diagnostic data. Diagnostic data has two categories: required and optional.

* Required. Xbox will send required data to Microsoft. The minimum data
necessary to help keep Xbox safe, secure, up to date, and performing as
expected.
* Optional. Optional data is additional data that you choose to share with
Microsoft. Optional data may include additional details about the operation,
usage, and performance of your Xbox products and services, as well as
enhanced error reporting.

Learn more at Manage settings for optional data sharing.

Game captures. Any player in a multiplayer game session can record video (game
clips) and capture screenshots of their view of the game play. Other players’
game clips and screenshots can capture your in-game character and gamertag
during that session. If a player captures game clips and screenshots on a PC,
the resulting game clips might also capture audio chat.

Captioning. During Xbox real-time (“party”) chat, players may activate a
voice-to-text feature that lets them view that chat as text. If a player
activates this feature, all voice communication in the party is captioned for
the player. Microsoft uses the resulting text data to provide captioning of chat
for players who need it, as well as the other purposes described in this
statement.

Data use. Microsoft uses the data we collect to improve gaming products and
experiences—making them safer and more fun over time.

Data we collect also enables us to provide you with curated experiences. This
includes connecting you to games, content, and services, as well as presenting
you with offers, discounts, and recommendations. To change your settings for
purchase recommendations, visit Xbox online safety and privacy settings page.

Xbox data viewable by others. Your gamertag, game and play statistics,
achievements, presence (whether you are currently signed in to Xbox), content
you share, and other data about your activity on Xbox can be seen by:

* Other players signed in to Xbox.
* Customers of third-party services you’ve linked your profile to, or
* Other services associated with Xbox (including those of partner companies).

For example, your gamertag and scores that show on game leaderboards are
considered public and cannot be hidden. For other data, you can adjust your
privacy settings on consoles and at Xbox.com to limit or block what is shared
with the public or with friends.

Learn more at Xbox online safety and privacy settings.

Xbox data shared with third parties including game and apps publishers. When you
use an Xbox online game or any network-connected app on your Xbox console, PC,
or mobile device, the publisher of that game or app has access to data about
your usage to help the publisher deliver, support, and improve its product. This
data may include: your Xbox user identifier, gamertag, limited account info such
as country and age range, data about your in-game communications, any Xbox
enforcement activity, game-play sessions (for example, moves made in-game, types
of vehicles used in-game), your presence on the Xbox network, the time you spend
playing the game or app, rankings, statistics, gamer profiles, avatars, or
gamerpics, friends lists, activity feeds for official clubs you belong to,
official club memberships, and any content you create or submit in the game or
app.

Third-party publishers and developers of games and apps have their own distinct
and independent relationship with users and their collection and usage of
personal data is subject to their specific privacy policies. You should
carefully review their policies to determine how they use the data. For example,
publishers may choose to disclose or display game data (such as on leaderboards)
through their own services. You may find their policies linked from game or app
detail pages in the Microsoft Store.

Learn more at Data Sharing with Games and Apps.

To stop sharing game or app data with a publisher, remove its games or app from
all devices where you have installed them. Some publisher access to your data
may be revoked at https://microsoft.com/consent.

Children and family. If you have kids who want to use the Xbox network, you can
set up child and teen profiles for them once they have Microsoft accounts. Adult
organisers in your Microsoft family group can change consent choices and online
safety settings for child and teen profiles on Xbox.com.

Learn more about Microsoft family groups at Simplify your family’s life.

Learn more about managing Xbox profiles, at Xbox online safety and privacy
settings.

For more information about Microsoft’s collection of data from children,
including Xbox, please see the Collection of data from children section of this
privacy statement.

Safety. In order to help make the Xbox network a safe gaming environment and
enforce the Community Standards for Xbox, we may collect and review voice, text,
images, videos and in-game content (such as game clips you upload, conversations
you have, and things you post in clubs and games).

Anti-cheat and fraud prevention. Providing a fair gameplay environment is
important to us. We prohibit cheating, hacking, account stealing, and any other
unauthorised or fraudulent activity when you use an Xbox online game or any
network-connected app on your Xbox console, PC or mobile device. In order to
detect and prevent fraud and cheating, we may use anti-cheat and fraud
prevention tools, applications, and other technologies. Such technologies may
create digital signatures (known as “hashes”) using certain information
collected from your Xbox console, PC, or mobile device, and how you use that
device. This can include information about the browser, device, activities, game
identifiers, and operating system.

Legacy.

* Xbox 360. This Xbox console collects limited required diagnostic data to keep
your console functioning as expected while using a console connected to the
Xbox network.
* Kinect. The Kinect sensor is a combination of camera, microphone, and
infrared sensor that can enable motions and voice to be used to control
gameplay. For example:
* If you choose, the camera can be used to sign you in to the Xbox network
automatically using facial recognition. This data stays on the console and
is not shared with anyone, and you can choose to delete this data from your
console at any time.
* For game play, Kinect will map distances between your body's joints to
create a stick figure representation of you that helps Kinect enable play.
* The Kinect microphone can enable voice chat between players during play.
The microphone also enables voice commands for control of the console,
game, or app, or to enter search terms.
* The Kinect sensor can also be used for audio and video communications
through services such as Skype.

Learn more about Kinect at Xbox Kinect and Privacy.

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MICROSOFT STORE

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Microsoft Store is an online service, accessible via PC, the Xbox Console and
the Xbox App, that allows you to browse, download, purchase, rate, and review
applications and other digital content. It includes:

* Apps and content for Windows devices such as phones, PCs, and tablets.
* Games, subscriptions and other apps for Xbox consoles and other devices.
* Products and apps for Microsoft 365, SharePoint, Exchange, Access, and
Project (2013 versions or later).

We collect data about how you access and use Microsoft Store; the products
you've viewed, purchased, or installed; the preferences you set for viewing apps
in Microsoft Store; and any ratings, reviews, or problem reports you submit.
Your Microsoft account is associated with your ratings and reviews; and if you
write a review, the name and picture from your Microsoft account will be
published with your review.

Permission for Microsoft Store apps. Many apps you install from the Microsoft
Store are designed to take advantage of specific hardware and software features
of your device. An app's use of certain hardware and software features may give
the app or its related service access to your data. For example, a photo editing
app might access your device's camera to let you take a new photo or access
photos or videos stored on your device for editing, and a restaurant guide might
use your location to provide nearby recommendations. Information about the
features that an app uses is provided on the app's product description page in
Microsoft Store. Many of the features that Microsoft Store apps use can be
turned on or off through your device’s privacy settings. In Windows, in many
cases, you can choose which apps can use a particular feature. Go to Start >
Settings > Privacy or Privacy & Security, select the feature (for example,
Calendar), and then select which app permissions are on or off. The lists of
apps in Windows privacy settings that can use hardware and software features
will not include "Classic Windows" applications, and these applications are not
affected by these settings.

App updates. Unless you have turned off automatic app updates in the relevant
Microsoft Store settings or have acquired an app provided and updated by the app
developer, Microsoft Store will automatically check for, download, and install
app updates to verify that you have the latest versions. Updated apps might use
different Windows hardware and software features from the previous versions,
which could give them access to different data on your device. You will be
prompted for consent if an updated app accesses certain features, such as
location. You can also review the hardware and software features an app uses by
viewing its product description page in Microsoft Store.

Each app's use of your data collected through any of these features is subject
to the app developer's privacy policies. If an app available through Microsoft
Store collects and uses any of your personal data, the app developer is required
to provide a privacy policy, and a link to the privacy policy is available on
the app's product description page in Microsoft Store.

Sideloaded apps and developer mode. Developer features such as the "developer
mode" setting are intended for development use only. If you enable developer
features, your device may become unreliable or unusable, and expose you to
security risks. Downloading or otherwise acquiring apps from sources other than
Microsoft Store, also known as "sideloading" apps, may make your device and
personal data more vulnerable to attack or unexpected use by apps. Windows
policies, notifications, permissions, and other features intended to help
protect your privacy when apps access your data may not function as described in
this statement for sideloaded apps or when developer features are enabled.

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MICROSOFT START

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Microsoft Start is a content service that includes news, weather, sports, and
finance. The Microsoft Start app is available on various platforms, including
iOS and Android. The Microsoft Start service is also included within other
Microsoft services, including the Microsoft Edge browser and widgets on Windows.

When you install the Microsoft Start app, we collect data that tells us if the
app was installed properly, the installation date, the app version, and other
data about your device such as the operating system and browser. This data is
collected on a regular basis to help us determine the number of Microsoft Start
app users and identify performance issues associated with different app
versions, operating systems, and browsers.

We also collect data about how you interact with Microsoft Start content, such
as usage frequency and articles viewed, to provide you with relevant content.
Microsoft Start provides an enhanced experience when you sign in with your
Microsoft account, including allowing you to customise your interests and
favourites. You can manage personalisation through Microsoft Start and Bing
settings, as well as through settings in other Microsoft services that include
Microsoft Start services. We also use the data we collect to provide you with
advertisements that may be of interest to you. You can opt out of interest-based
advertising through the advertising links within Microsoft Start services, or by
visiting the Microsoft opt-out page.

Previous versions of MSN Money allow you to access personal finance information
from third-party financial institutions. MSN Money only displays this
information and does not store it on our servers. Your sign-in credentials used
to access your financial information from third parties are encrypted on your
device and are not sent to Microsoft. These financial institutions, as well as
any other third-party services you access through MSN services, are subject to
their own terms and privacy policies.

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GROOVE MUSIC AND MOVIES & TV

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Groove Music lets you easily play your music collection and make playlists.
Microsoft Movies & TV allows you to play your video collection and rent or buy
movies and TV episodes. These services were formerly offered as Xbox Music and
Video.

To help you discover content that may interest you, Microsoft will collect data
about what content you play, the length of play, and the rating you give it.

To enrich your experience when playing content, Groove Music and Movies & TV
will display related information about the content you play and the content in
your music and video libraries, such as the album title, cover art, song or
video title, and other information, where available. To provide this
information, Groove Music and Movies & TV send an information request to
Microsoft containing standard device data, such as your device IP address,
device software version, your regional and language settings, and an identifier
for the content.

If you use Movies & TV to access content that has been protected with Microsoft
Digital Rights Management (DRM), it may automatically request media usage rights
from an online rights server and download and install DRM updates in order to
let you play the content. See the DRM information in the Silverlight section of
this privacy statement for more information.

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SILVERLIGHT

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Microsoft Silverlight helps you to access and enjoy rich content on the Web.
Silverlight enables websites and services to store data on your device. Other
Silverlight features involve connecting to Microsoft to obtain updates, or to
Microsoft or third-party servers to play protected digital content.

Silverlight Configuration tool. You can make choices about these features in the
Silverlight Configuration tool. To access the Silverlight Configuration tool,
right click on content that is currently being displayed by Silverlight and
select Silverlight. You can also run the Silverlight Configuration tool
directly. In Windows, for example, you can access the tool by searching for
"Microsoft Silverlight."

Silverlight application storage. Silverlight-based applications can store data
files locally on your computer for a variety of purposes, including saving your
customised settings, storing large files for graphically intensive features
(such as games, maps and images), and storing content that you create within
certain applications. You can turn off or configure application storage in the
Silverlight Configuration tool.

Silverlight updates. Silverlight will periodically check a Microsoft server for
updates to provide you with the latest features and improvements. A small file
containing information about the latest Silverlight version will be downloaded
to your computer and compared to your currently installed version. If a newer
version is available, it will be downloaded and installed on your computer. You
can turn off or configure updates in the Silverlight Configuration tool.

Digital Rights Management. Silverlight uses Microsoft Digital Rights Management
(DRM) technology to help protect the rights of content owners. If you access
DRM-protected content (such as music or video) with Silverlight, it will request
media usage rights from a rights server on the Internet. In order to provide a
seamless playback experience, you will not be prompted before Silverlight sends
the request to the rights server. When requesting media usage rights,
Silverlight will provide the rights server with an ID for the DRM-protected
content file and basic data about your device, including data about the DRM
components on your device such as their revision and security levels, and a
unique identifier for your device.

DRM updates. In some cases, accessing DRM-protected content will require an
update to Silverlight or to the DRM components on your device. When you attempt
to play content that requires a DRM update, Silverlight will send a request to a
Microsoft server containing basic data about your device, including information
about the DRM components on your computer such as their revision and security
levels, troubleshooting data, and a unique identifier for your device. The
Microsoft server uses this identifier to return a unique DRM update for your
device, which will then be installed by Silverlight. You can turn off or
configure DRM component updates on the Playback tab in the Silverlight
Configuration tool.

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WINDOWS MIXED REALITY

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Windows Mixed Reality allows you to enable a virtual reality experience that
immerses you in apps and games. Mixed Reality uses a compatible headset’s
camera, microphone, and infrared sensors to enable motions and voice to be used
to control gameplay and to navigate apps and games.

Microsoft collects diagnostic data to solve problems and to keep Mixed Reality
running on Windows up to date, secure, and operating properly. Diagnostic data
also helps us improve Mixed Reality and related Microsoft products and services
depending on the diagnostic data settings you’ve chosen for your device. Learn
more about Windows diagnostic data.

Mixed Reality also processes and collects data specifically related to the Mixed
Reality experiences, such as:

* Mixed Reality maps distances between your body's joints to create a stick
figure representation of you. If you are connected to the Internet, we
collect those numeric values to enable and improve your experience.
* Mixed Reality detects specific hand gestures intended to perform simple
system interactions (such as menu navigation, pan/zoom, and scroll). This
data is processed on your PC and is not stored.
* The headset's microphones enable voice commands to control games, apps, or to
enter search terms. Learn more about voice data collection.
* Windows Mixed Reality can also be used for audio and video communications
through services such as Skype.

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Personal data we collectPersonal data we collectmainpersonaldatawecollect
Summary

Full text

The data we collect can include the following:

Name and contact data. Your first and last names, email address, postal address,
phone number and other similar contact data.

Credentials. Passwords, password hints, and similar security information used
for authentication and account access.

Demographic data. Data about you such as your age, gender, country and preferred
language.

Payment data. Data to process payments, such as your payment instrument number
(such as a credit card number) and the security code associated with your
payment instrument.

Subscription and licensing data. Information about your subscriptions, licences
and other entitlements.

Feedback and ratings. Information you provide to us and the content of messages
you send to us, such as feedback, survey data, and product reviews you write.

Product-specific sections below describe data collection practices applicable to
use of those products.

How we use personal dataHow we use personal datamainhowweusepersonaldatamodule
Summary

Microsoft uses the data we collect to provide you with rich, interactive
experiences. In particular, we use data to:

We also use the data to operate our business, which includes analysing our
performance, meeting our legal obligations, developing our workforce and doing
research.

Full text

Microsoft uses the data we collect to provide you rich, interactive experiences.
In particular, we use data to:

We also use the data to operate our business, which includes analysing our
performance, meeting our legal obligations, developing our workforce and doing
research.

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