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SOCIAL SECURITY

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Employer MENU
 * Home
 * BSO Access and Registration
 * W-2 Filing
 * Verify SSNs
 * Reconciliation
 * What's New 2024
 * Taxpayer First Act


EMPLOYER W-2 FILING INSTRUCTIONS & INFORMATION

ALERT

Do you need to submit W-2’s to SSA?
Business Services Online (BSO) Registration has changed!

What does this mean for you?

Your BSO User ID and password is no longer used to access BSO employer services.
You must use a Social Security online account, ID.me or Login.gov credential to
gain access to the BSO application.

Start at the BSO Welcome page. You can either log in or create an account from
the “Employers” box.

Extra security is a requirement to access the following BSO employer services:

 * Wage file upload
 * W-2/W-2C online
 * AccuWage online
 * Social Security Number Verification Service (SSNVS)
 * View wage report name/SSN errors

You will not be able to use the above services without adding the additional
level of security to your account.

ALERT

Learn more about Social Security's NEW access and registration process for
Business Services Online (BSO). You can access the pre-recorded webinar video,
presentation, and frequently asked questions on our Wage Reporting Community
Meetings and Webinars webpage.


REGISTER TO USE BUSINESS SERVICES ONLINE

You must register to use Business Services Online – Social Security’s suite of
services that allows you to file W-2/W-2Cs online and verify your employees’
names and Social Security numbers against our records.

QUICK REFERENCE GUIDES

 * Helpful Tips
 * Here's what BSO can do for you
 * Taxpayer First Act
 * How to Register and Get an Activation Code (New)


FILE W-2S/W-2CS ONLINE

This service offers fast, free, and secure online W-2 filing options to CPAs,
accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax
Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).


VERIFY EMPLOYEES’ SOCIAL SECURITY NUMBERS

The Social Security Number Verification Service allows employers to verify the
names and Social Security numbers of current and former employees for wage
reporting purposes only.

Social Security also offers the Consent Based Social Security Number
Verification Service.

Helpful Hints to Electronic Filing- Updated 10-2023


Online Services for Employers, CPAs, Accountants, Enrolled Agents and
Individuals

 * What You Can Do Online
 * Electronic W-2/W-2c Filing Handbook
 * The Social Security Number Verification Service

Important Information

 * Cost-of-Living Adjustment (COLA) Information
 * AccuWage Software
 * Information for Software Developers
 * Recordkeeping – Using Publication 15
 * Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
 * Online Error Reference Material
 * File-Edit Tips for W-2
 * Online Security Policy
 * The Privacy Act And The Freedom of Information Act

Videos, Tutorials & Handbooks

ALERT

Please note that as of March 25, 2023, the registration and log in process has
changed. Please be patient as we work to update our site with changes to our
videos, tutorials and handbooks that reflect this change.

VIDEOS

      How to:

 * BSO Registration and Authentication (New)

TUTORIALS

      How to:

 * Helpful Tips
 * Here's what BSO can do for you
 * How to Register and Get an Activation Code (New)
 * Use BSO (Word and PDF Documents)
 * Tax Year 2023 New Wage File Upload Tutorial
 * Taxpayer First Act

HANDBOOKS

 * Electronic W-2/W-2c Filing Handbook
 * Registration and Access to Services Handbook
 * SSNVS Handbook

Publications & Forms

 * Forms W-2/W-3 Instructions
 * Form 941 - Employer's Quarterly Federal Tax Return Form
 * The Social Security Number Verification Service
 * Publication 15, (Circular E), Employer's Tax Guide--Reporting Sick Pay
 * Social Security Number Randomization Frequently Asked Questions
 * Electronic Wage Reporting (Forms W-2)
 * Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
 * Tax Year 2023 Substitute W-3/W-2 2-D Barcoding Standards
 * Electronic Data Transfer Guide
   
 * Apply for an Employer identification Number Online

Wage Reporting Community Meetings and Webinars

   
 * Wage Reporting Community Meetings and Webinars

Business Services Online
By selecting this link, you can:

    • Log In
    • Register or;
    • Complete Phone Registration


BUSINESS SERVICES ONLINE (BSO)

Application Hours of Availability
Monday - Friday: 4:15 AM - 1 AM ET
Saturday: 5 AM - 11 PM ET
Sunday: 8 AM - 11:30 PM ET


ABOUT W-2 FILING

Before You File

 * First Time Filers
 * Returning Filers
 * CPAs, Accountants and Enrolled Agents

 * Customer Support
 * Electronic W-2/W-2c Filing Handbook
 * Helpful Government Resources
 * FIRE (1099) Filing Information Returns Electronically
 * Electronic Wage Reporting Web Service (EWRWS)
 * Publications & Forms
 * Employer W-2 Filing


W-2 FILING ASSISTANCE

 * Checklist for W-2 Online Filing
 * AccuWage Online
 * Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
 * Paper Forms W-2 & Instructions
 * If You're Self-Employed
 * Frequently Asked Questions
 * Ask a Wage Reporting Expert
 * Tax Forums and Speaking Engagements
 * E-Verify - U.S. Citizenship and Immigration Services
 * Customer Support
 * Employer Feedback
 * Employer Correction Request Notice

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