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GLOBAL PRIVACY STATEMENT

Ceridian’s Global Privacy Statement was last updated on November 7, 2022

 


SCOPE

Ceridian HCM Holding, Inc., and its affiliates and subsidiaries (herein
“Ceridian”) are committed to protecting your Personal Information and processing
it responsibly. This Privacy Statement (“Statement”) describes our general
practices relating to the collection, use and disclosure of data relating to our
websites’ and physical sites’ visitors, consumers, and individuals within our
client, supplier and business partner organizations with whom we have or
contemplate a business relationship (“Personal Information”).

This Statement does not apply to the data about our customers’ employees or
prospective employees which Ceridian processes as a service provider on our
customers’ behalf (please see Ceridian’s Service Provider Privacy Statement for
related details). This Statement also does not apply to prospective employees of
Ceridian (please see Ceridian’s Job Applicant Privacy Statement for related
details).

This Statement applies to any websites that link to this Statement but does not
apply to those websites that have their own unique Statement.


TABLE OF CONTENTS

The Personal Information Ceridian Collects
How Personal Information is Used
How Personal Information is Disclosed
Third Party Websites
Cross Border Transfers
How Personal Information is Protected
Retention of Personal Information
Do Not Track Disclosure
How to Exercise Your Rights
How to Contact Ceridian
Changes to this Privacy Statement

 

THE PERSONAL INFORMATION CERIDIAN COLLECTS

Directly from You

Ceridian collects Personal Information directly from you when you interact with
us online, in person or through other communication channels. For example:

 * When you request information about our services, chat with Ceridian online,
   register for a webinar or download content from our website or mobile app, we
   collect your contact
   information such as name, telephone number, mailing address and email
   address;
 * When you register for and/or engage with us at a trade show or other event,
   we collect your contact information and employment-related information such
   as the name of your employer and job title;
   * If the event is managed by Ceridian, we may also collect payment
     information (such as credit card number), emergency contact information and
     dietary requirements for meals at the event;
 * When you create an account on a Ceridian platform, we collect authentication
   credentials such as username and password;
 * When you enter a contest or a sweepstakes, we collect your contact
   information and employment-related information;
 * When you access our website, we automatically collect information about your
   device including your browsing history, IP address, and other system
   settings, and use of the website through cookies and similar technologies
   —See Ceridian’s Cookie Statement;
 * When you use a Ceridian product or service, including mobile applications
   made available by Ceridian, we automatically collect information, such as
   usage data, product interaction, device ID, diagnostics, performance, and
   crash data; 
 * When you interact with the emails that we send to you, we automatically
   collect information about your activity, such as whether you opened the
   email;
 * When you give us permission to post a customer testimonial, we collect photos
   or videos as well as your opinions;
 * When you respond to a survey, we collect your contact information and your
   opinions on our products and services;
 * When you engage with us via a social media platform, we collect contact
   information that includes social media handles;
 * When you contact our customer support center, we collect personal information
   in order to authenticate you, voice recordings and chat transcripts;
 * When you visit our offices, we collect your contact information and details
   about your visit such as the time and date of your arrival and departure; we
   may also capture your
   image through security cameras;
 * We may also collect other information you may choose to provide through our
   interactions.

From Other Sources

Ceridian also obtains Personal Information from third parties. For example:

 * Other companies provide us with the contact information and
   employment-related information of businesses or individuals that they think
   may be interested in our products or services;
 * Ceridian purchases contact information and other information from third
   parties and combines it with information we already have to develop marketing
   leads and tailor advertising to customers and prospects;
 * A colleague at your organization may share your contact information with us
   because they think you will be interested in our products or services;
 * Ceridian collects contact information from publicly available sources as
   permitted by applicable law.

 

HOW PERSONAL INFORMATION IS USED

Ceridian uses Personal Information for Ceridian’s legitimate business purposes
which include, among others, to:

 * Develop and maintain business relationships;
 * Personalize users’ experience on our websites and while using our
   applications;
 * Plan and manage Ceridian-sponsored events;
 * Send marketing communications
   * If you decide you do not want to receive marketing communications from
     Ceridian, you can opt-out by clicking on the “unsubscribe” link provided at
     the bottom of every marketing email or by visiting our Preference Center;
 * Understand how you interact with our marketing communications in order to
   provide tailored communications;
 * Send informational communications such as invitations to events, satisfaction
   surveys, training and product alerts;
 * Conduct sweepstakes and contests;
 * Communicate with customers concerning normal business administration such as
   projects, services and billing;
 * Provide access to information systems and premises;
 * Develop, improve and maintain our products, services, mobile applications
   (apps), software and website through research, development, analytics and
   business intelligence;
 * Comply with data protection legislation, information security requirements
   and other legal requirements;
 * Manage claims with and between customers, Ceridian, individuals and/or third
   parties, including beyond termination of the Agreement;
 * Manage Ceridian’s internal operations;
 * Respond to inquiries and feedback from business contacts;
 * Prevent fraud;
 * Conduct internal audits or investigations;
 * Manage network security, which includes disaster recovery and business
   continuity;
 * Publish customer testimonials;
 * Display targeted ads to groups of people who may be interested in our
   products and services.

Depending on the circumstances and applicable law, Ceridian processes Personal
Information on a number of lawful bases, including obtaining your consent,
performance of a contract, compliance with a legal obligation, to protect yours
or someone else’s vital interests, to perform a task in the public interest or
for other legitimate interest. In Europe and other jurisdictions where this is
permitted, we rely on “legitimate interest” for example, for fraud prevention,
network security, resolving product issues, planning and managing Ceridian
events, developing and improving our services, sending informational
communications and some direct marketing.

In the event that Ceridian de-identifies Personal Information in support of
legitimate business purposes, we will not attempt to re-identify the data.

 

HOW PERSONAL INFORMATION IS DISCLOSED

Subsidiaries and Affiliates

We disclose Personal Information to subsidiaries and affiliates of Ceridian.

Service Providers

We share disclose Personal Information  to companies or individuals that provide
us with services. These services include, among other things, providing products
and services to you on our behalf, creating or maintaining our databases, 
preparing and distributing communications, managing events or responding to
inquiries. Service providers can only process Personal Information as instructed
by Ceridian. We use third-party services, such as Google Analytics, to view
aggregated information about end-user usage and interactions. 

Partners

We disclose Personal Information to other companies that provide products or
services that we think will be of interest to you.

Blogs, Online Postings and Testimonials

We allow users to share comments, postings, testimonials, or other information.
If you choose to submit such information to us, the information you submit will
be available generally to the public. Information you provide in these areas may
be read, collected and used by others who access them.

Business Transaction

In the event that Ceridian sells or divests assets or any portion thereof,
Ceridian may disclose Personal Information to the company involved in the
business transaction in support of the sale or divestiture, and where
applicable, in support of integration activities. It is Ceridian’s practice to
require appropriate protection for Personal Information in these types of
transactions.

Applications and Tools

We offer tools, widgets and applications on our website such as search engine
functionalities, that are powered by third parties. If you use those
applications or tools, any Personal Information that you provide will be
disclosed to the third party that provides that functionality. The third party’s
use of that Personal Information is subject to their Privacy Statement.

Law Enforcement

We may report to law enforcement agencies any activities that we reasonably
believe to be unlawful, or that we reasonably believe will aid a law enforcement
investigation into unlawful activity. In addition, we reserve the right to
release your Personal Information to law enforcement agencies if we determine,
in our sole judgment, that either you have violated our policies, or the release
of your Personal Information will protect the rights, property, or safety of
Ceridian, or another person.

Legal Process

We may disclose your Personal Information to others as required by, or permitted
by, law. This includes  disclosing your Personal Information to governmental
entities, or third parties in response to subpoenas, court orders, other legal
process, or as we believe is necessary to exercise our legal rights, to defend
against legal claims that have been brought against us, or to defend against
possible legal claims that we determine in our sole discretion might be brought
against us.

 

THIRD PARTY WEBSITES

Our website, emails, or our application may link to third parties’ websites. It
is also possible that third parties’ websites or emails may link to our website.
We are not responsible for the content or the privacy practices employed by
third parties and Personal Information collected by third parties is not
governed by Ceridian’s Global Privacy Statement. We encourage you to read the
Privacy Statements of these websites before transmitting any Personal
Information to third parties. 

 

CROSS BORDER TRANSFERS

Ceridian utilizes the adequacy determinations made by the European Commission to
transfer Personal Information to countries with data protection that is adequate
to the EU. Ceridian also utilizes  Standard Contractual Clauses (SCCs) for the
transfer of Personal Information from the EU, UK and Switzerland to other
countries.

 

SALE / SHARE OF PERSONAL INFORMATION

In accordance with the disclosure requirements under the California Privacy
Rights Act (“CPRA”), Ceridian does not “sell” or “share” your Personal
Information.

 

HOW PERSONAL INFORMATION IS PROTECTED

Ceridian has implemented policies and procedures to protect Personal
Information. Ceridian uses recognized industry standard security safeguards
appropriate to the sensitivity of the Personal Information. Ceridian reviews its
security policies and procedures on a regular basis and updates them as needed
to maintain their relevance. Ceridian makes reasonable security arrangements to
protect Personal Information from and against risks, such as loss or theft, as
well as unauthorized access, collection, use, disclosure, copying, modification,
disposal and destruction. The methods of protection include physical measures,
organizational measures and technological measures. Ceridian requires all third
parties to whom it transfers Personal Information to maintain adequate
safeguards in compliance with applicable laws and standards to protect Personal
Information. In the event that Ceridian is required by law to inform you of a
breach of your Personal Information, we will notify you electronically, in
writing or by telephone, if permitted by law.

 

RETENTION OF PERSONAL INFORMATION

Ceridian will retain your Personal Information for as long as necessary to
fulfill the purpose for which it was collected or as required to comply with
legal obligations and, thereafter, Ceridian will securely delete the Personal
Information. If there is any data that we are unable, for technical reasons, to
delete entirely from our systems, we will put in place appropriate measures to
prevent any further use of such data.

 

DO NOT TRACK DISCLOSURE

Do Not Track (DNT) is a preference that users can set for their browsers to opt
out of the online tracking activities by some websites. Ceridian responds to DNT
and GPC signals where required to do so by applicable law.

 

HOW TO EXERCISE YOUR RIGHTS

Ceridian makes reasonable efforts to keep Personal Information as accurate,
complete and up- to-date as is necessary to fulfill the purposes for which the
information is to be used. Unless Ceridian is permitted or required by law to
prohibit access, you can view and if necessary, update and correct your Personal
Information. Depending on the jurisdiction in which you are, you may have
additional rights such as the right to request deletion of your Personal
Information, the right to restrict or object to processing your Personal
Information by Ceridian or the right to transfer your Personal Information to
another organization.

Individuals can submit requests for any of these rights here or by using the
toll-free number (1-888-975-7674).

Note that, as required by law, we will require you to prove your identity. We
may verify your identity by phone call or email. Depending on your request, we
will ask for information such as your name and contact information. We may also
ask you to provide a signed declaration confirming your identity. In some
circumstances, you may designate an authorized agent to submit requests on your
behalf here. We will require verification that you provided the authorized agent
permission to make a request on your behalf.

If you choose to exercise any of these rights, we will not discriminate against
you or deny services to you or provide different quality of services.

Individuals can raise concerns or file complaints here. Ceridian will
investigate all complaints and take appropriate action to remedy any issues.

 

HOW TO CONTACT CERIDIAN

For privacy-related questions, comments or concerns, contact Ceridian at:

Chief Privacy Officer
Ceridian HCM, Inc.
3311 E. Old Shakopee Road
Bloomington, MN 55425
Telephone: 1-888-975-7674
Email: privacy@ceridian.com

 

CHANGES TO THIS PRIVACY STATEMENT

Ceridian will update this Statement periodically to reflect changes to our
privacy practices. We will provide notice online when we make any material
changes to this Statement.

ADDITIONAL INFORMATION

 * Ceridian’s Biometric Statement

Also of Interest
 * Three keys to a successful strategic onboarding program
 * Ceridian’s Biometric Statement
 * Data Privacy Complaint Form

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